S.A.F.E.R. Board of Directors

SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Allen Opall; Loren White; Barb Ermeling; Fred Schaefer; Keith Langenhahn Meeting Packet Tuesday, November 26th @ 6:00 pm  OFFICIAL NOTICE & MEETING AGENDA of a Board, Commission, Committee, Agency, Corporation, Quasi-Municipal Corporation, or Sub-unit thereof Meeting: S.A.F.E.R. BOARD OF DIRECTORS Members: A Opall {c} L White; B Ermeling; F Schaefer; K Langenhahn Location: Rib Mountain Town Hall; 3700 North Mountain Rd, Wausau Date/Time: Tuesday, November 26th, 2013 @ 6:00 P.M. AGENDA ITEMS FOR CONSIDERATION (All items listed may be action upon) Notice is hereby given that a majority of the S.A.F.E.R. Fire Commission may be present at the above noticed meeting due to the proximity of meeting time/location. This constitutes a meeting of the S.A.F.E.R. Fire Commission pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993), and must be noticed as such, although the S.A.F.E.R. Fire Commission will not take any action at this meeting. 1. Call to Order. 2. Acknowledgement of meeting notice compliance with Wisconsin Open Meetings law. 3. Comments from the public on issues related to the SAFER district. – This period is an opportunity for members of the community to come before the Directors and present to them their comments related to the financial and administrative management of the SAFER district. No action will be taken on comments received at this meeting. 4. Consent Items. a) Approval of prior meeting minutes of Tuesday, 11/12/2013 b) Acknowledge revised contract for service with AccuMed to provide ambulance billing services to the SAFER district. c) Acknowledge that both the Town of Rib Mountain and the Village of Weston has approved the 2014 SAFER operating budgets at their previous meetings. d) Authorize fiscal agent to enroll SAFER in TRIP and State Bad Debt Collection programs. 5. Business Items. a) Accept and receive the transfer of property, effective 1/1/2014, specifically fleet vehicles, as well as other capital items, from the Town of Rib Mountain and the Village of Weston, whom are both transferring their capital assets related to their previous departments, for the operation of the District, into the ownership and control of the District, for the District’s use in performance of its duties as prescribed by the SAFER charter. b) Discussion regarding the capital equipment purchasing plan for the SAFER district and evaluate the need for the District to purchase additional capital assets for its operation in the 2014 fiscal year. c) Continue discussion and consider approving the creation of building lease agreements between the District and the Town of Rib Mountain and the Village of Weston for the use of their respective fire station facilities for the operation of the District with the understanding that rent will not be paid until the beginning of the 2016 fiscal year as prescribed by the SAFER charter. 6. Staff Reports. a) Reports from Fire Chiefs b) Reports from Administrators 7. Remarks from the Directors (No motions will be made, and no action will be taken related to policy affecting the S.A.F.E.R. district as a result of this agenda item). 8. Set next meeting date and discuss items for next committee agenda. 9. Adjourn. This notice was posted at the Municipal Centers and faxed to the Wausau Daily Herald newsroom on 11/24/2013 @ 5:30 p.m. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Rib Mountain Town Municipal Center at (715) 842-0983. S.A.F.E.R. District Regular Meeting Board of Directors 11/26/2013 @ 6:00 p.m. Agenda Item # 2 Wisconsin Open Meetings Compliance Daniel Guild From: Daniel Guild Sent: Sunday, November 24, 2013 5:47 PM To: Pat Peckham/City Pages (reporter@thecitypages.com); WAOW Channel 9 (news@waow.com); WSAU News/Talk 550AM 99.9FM (wsaunews@mwcradio.com); WSAW Channel 7 (news@wsaw.com); 'Theresa Clift/WDH' Subject: FW: SAFER Board of Directors; Tues, 11/26/13 @6pm Attachments: SAFER_Directors_Mtg_131126_Agenda.pdf Importance: High To our friends in the local media, please note that attached to this email is the agenda and notice for the next regular meeting of the SAFER district Board of Directors. If you have any questions regarding our upcoming meeting or require and accommodations , please let us know. Thank you for your continued interest and attention in the SAFER district. Sincerely, Daniel R. Guild Village of Weston Wisconsin 5500 Schofield Ave Weston, WI 54476 Phone: 715/359.6114 | Cell: 715/571.9693 | Fax: 715/359.6117 Web: http://www.westonwi.gov | Email: dguild@westonwi.gov From: Daniel Guild Sent: Sunday, November 24, 2013 5:30 PM To: 'Allen Opall/RibMntn (aopall@townofribmountain.org)'; Barb Ermeling (bermeling@westonwi.gov); Fred Schaefer/RibMntn (fschaefer@townofribmountain.org); Gaylene Rhoden/RibMntn (grhoden@townofribmountain.org); 'Keith Langenhahn (langenhahn@wicounties.org)'; Loren White (lwhite@westonwi.gov); 'Paul Wirth/RibMntn (pwirth@townofribmountain.org)'; Steve Meilahn/WFD (smeilahn@westonwi.gov) Cc: Rhonda Christiansen (rchristiansen@westonwi.gov); 'Pati Jahns/RibMntn (PJahns@townofribmountain.org)'; Sherry Weinkauf (sweinkauf@westonwi.gov); John Jacobs (jjacobs@westonwi.gov) Subject: SAFER Board of Directors; Tues, 11/26/13 @6pm Importance: High Attached to this email is the SAFER Board of Directors agenda for its next scheduled meeting on Tuesday, 11/26/13 @ 6:00 p.m. at the Rib Mountain Town Hall. Please let us know if you have any questions prior to the meeting or if you require any special accommodations. Thank you all for your service and we look forward to seeing you on Tuesday night. Sincerely, 1 S.A.F.E.R. District Regular Meeting Board of Directors 11/26/2013 @ 6:00 p.m. Agenda Item # 4a Approval of prior meeting minutes  OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, November 12, 2013 @ 6:00 P.M. 1. Call to Order - The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:03 PM by SAFER Board Chairman Allen Opall. ALL MEMBERS PRESENT - Loren White, Weston President; Barb Ermeling, Weston Trustee; Allen Opall, Rib Mountain Chairman; Fred Schaefer, Rib Mountain Supervisor; Keith Langenhahn, Town of Marathon Chairman; Steve Meilahn, Weston Fire Chief; Paul Wirth, Rib Mountain Fire Chief; Gaylene Rhoden, Town of Rib Mountain Administrator; and Daniel Guild, Village of Weston Administrator were present. Village of Weston Finance Director, John Jacobs was also present. There were 3 visitors present at the meeting. 2. Public Comment / Correspondence There was no public comment or correspondence. 3. Consent Items Approval of prior meeting minutes of Tuesday, October 22, 2013. Motion by Ermeling/Langenhahn to approve prior meeting minutes of Tuesday, October 22, 2013. Motion carried unanimously. 4. Reports a) Reports from Fire Chiefs Wirth stated work continues on different projects and hiring recommendations will begin tonight at Fire Commission. b) Reports from Administrators Guild reviewed the separation and start up procedure for the income continuation insurance and life insurance through the Wisconsin Department of Employee Trust Fund. He also stated he continues to look at insurance quotes. 5. Business Items a) Appointment of Jim Coscio to the SAFER Fire Commission Motion by Schaefer/Langenhahn to acknowledge the appointment of Jim Coscio to the SAFER Fire Commission. Motion carried unanimously. b) Recommendation to approve contract for service with AccuMed to provide Ambulance billing services to the SAFER District. Motion by Schaefer/White to approve contract for service with AccuMed to provide ambulance billing services to the SAFER District subject to a final agreement being worked out between staff and attorney and AccuMed. Q: Ermeling questioned the banking requirements and payment collections procedure stated in the contract. Motion carried unanimously. c) Continued discussion and deliberation on 2014 operating budget. Guild reported updated health insurance numbers are not available yet. He also reported the Village of Weston is currently going through a process with Carlson-Dettman to create a pay plan for Village of Weston employees. The Village of Weston entered into an agreement with Carlson-Dettman prior to the creation of SAFER. Guild stated a unique pay plan proposal for SAFER is being worked on with Carlson-Dettman which would include full-time and paid-on-call staff. A report should be available in early 2014. d) Continued discussion and deliberation on contracts for service with adjacent townships. Schaefer/Ermeling to approve sending letters to municipalities that have ongoing contracts and negotiate new contracts with those that become due. Motion carried unanimously. 6. Remarks from the Board of Directors Langenhahn asked about the presentation of the ESCI study. Schaefer asked about plowing services. 7. Adjourn Meeting of SAFER Board of Directors - Motion by Ermeling/Langenhahn/ to adjourn the meeting at 6:58p.m. Motion carried unanimously. Prepared by: Rhonda Christiansen on 11-21-2013 Presented for consideration to the Board of Directors on 11-26-2013 S.A.F.E.R. District Regular Meeting Board of Directors 11/26/2013 @ 6:00 p.m. Agenda Item # 4b Approval of AccuMed contract S.A.F.E.R. District Regular Meeting Board of Directors 11/26/2013 @ 6:00 p.m. Agenda Item # 4d TRIP Enrollment / Debt Collection Program  Refund Interception Guide for Counties and Municipalities If you have questions about whether your debts I. GENERAL INFORMATION qualify for this program, please consult your legal counsel. Section 71.935, Wis. Stats., permits the Wisconsin De- partment of Revenue (DOR) to intercept, or set off, B. Common Questions And Concerns taxpayer refunds and other refundable credits against certain county or municipality debts. This guide pro- 1. Will the Wisconsin Department of Revenue vides general information about the refund interception (DOR) provide ID numbers for debtors? program and contains specific procedures necessary to establish and maintain accounts for debtors. DOR uses both the name and social security number, federal identification number or op- All debts certified must be identified by the debtor's erator’s license number provided by the name and social security number, federal identification county or municipality for the debtor to assure number or operator’s license number, and must have a a proper match when a tax refund becomes balance of at least $20.00. Refund interceptions for available for intercept. To avoid incorrectly county or municipality debts will occur only after all intercepting a refund belonging to a non- amounts due DOR and other state agencies have been debtor taxpayer, the match is required on both satisfied. the name and ID number. To insure the integ- rity of this identification process, DOR Debts are established and maintained through file main- requires that the county or municipality pro- tenance transferred electronically between DOR and the vide the ID to establish a debt. county or municipality. Debtor information is edited and compared to the DOR income tax history file and the 2. What kinds of debts are covered? county or municipality is notified whether the debt has been accepted for certification. Section 71.935, Wis. Stats., defines eligible debts as fines, fees, restitutions, forfeitures, cer- Counties or municipalities are notified weekly of tain parking tickets, any debt that has been amounts set off to debts. A check is sent weekly to the reduced to a judgment, and debts for which the county or municipality for the full amount intercepted debtor has been provided reasonable notice and for that period. After each calendar quarter, DOR the opportunity to be heard, including debts re- sends a settlement report to each agency that summa- lated to property taxes. Counties and rizes the financial activity for their account for that municipalities are responsible for determining if quarter. a debt qualifies under this statute. Only quali- fied debts may be certified to DOR for tax A. Qualified Debts intercept and the county or municipality is re- sponsible for any appeal or legal action To be eligible for this program, debts must be at contesting the interception. least $20.00 and fall into one of the following categories: 3. What appeal provisions apply and how are disputed claims handled? • An unpaid fine, fee, restitution, or forfeiture. • An unpaid parking ticket for which there was The certifying county or municipality must no- no court appearance by the date specified in the tify the debtor, in writing, within five days of its citation or, if no court date was specified, that is certification of the debt to DOR. This notifica- unpaid for at least 28 days. tion shall include the basis of the certification and the debtor's right to appeal, if any. Appeal • Any debt that has been reduced to a judgment. rights are to be established by the county or • Any debt for which the county or municipality municipality. has provided the debtor reasonable notice and an opportunity to be heard, including debt re- lated to property taxes. 1 Publication 218 4. What should be done in the case of bank- If an overpayment occurs, it is the responsibil- ruptcy? ity of the county or municipality to issue any refund, including the administrative fee, to the Once a debtor has filed for protection under taxpayer. the bankruptcy code, the county or municipal- ity's right to a refund interception may be 8. How is the taxpayer notified that their re- limited. Please contact your legal advisor if fund was intercepted? this situation arises and inactivate your debts if necessary. The county or municipality is re- DOR mails a setoff notice to the taxpayer in sponsible for refunding any monies during a lieu of their refund check, or in addition to any bankruptcy stay. amounts that are left after setoff. This notice in- cludes the name and contact information for 5. What is the priority of debts? each agency that received monies from the re- fund, and is mailed the same day that DOR Tax refund intercepts are applied to debts in the mails the agency their weekly remittance. following order: • Debts owed to DOR. II. PROCESSING INSTRUCTIONS • Debts certified by other state agencies un- A. Applications der sec. 71.93, Wis. Stats., in the order certified. These include child support Counties or municipalities intending to participate debts certified by the Department of Chil- in DOR's refund interception program must com- dren and Families. plete and submit an "Application for Tax Refund • Debts certified by counties and municipali- Intercepts for County/Municipality Debts". The ap- ties under sec. 71.935, Wis. Stats., in the plication requires a contact name for operational order certified. issues and questions, and a contact name for debtor inquiries. Unless the same person performs these • Debts owed to the federal government un- duties, a name and a phone number must be pro- der sec. 73.03(52), Wis. Stats., in the order vided for each type of contact. An application may certified. be found on pages 7-11 of this guide. DOR ac- knowledges receipt of the application and assigns 6. When is the administrative fee charged? the county or municipality a unique identification number to use when transmitting data to the depart- The taxpayer is charged a fee, currently $5.00, ment. for each amount that is intercepted from their refund, at the time the interception(s) occur. For At least one county or municipality representative instance, if a refund is applied to three separate must also obtain a Web Access Management Sys- debts, the taxpayer is charged a total of $15.00 tem (WAMS) user ID and password to access the ($5.00 per debt) in administrative fees. TRIP system. Registration information for these IDs can be found at 7. What about changes in a balance or over- www.revenue.wi.gov/ise/trip/register.html. Once payment? a WAMS user ID is obtained, the user must re- quest authorization to access the agency account. The participating county or municipality uses file maintenance to reduce debt balances to re- B. Certifying Debts flect payments received outside this program. DOR automatically reduces the debt balance The county or municipality must be able to pro- by the amount collected when a refund inter- vide debtor information, including social security ception occurs. number, federal identification number or opera- tor’s license number using a personal computer with Internet access through the Tax Refund In- 2  Introduction Authority The Wisconsin Department of Revenue (DOR) has been granted the authority by the legislature to act as the collection agency for debts owed to state, county, or local government agencies. Sec. 71.93 (8) (b), Wis. Stats., authorizes DOR to enter into written agreements with each agency detailing the collection processes.  State agencies are required to enter into an agreement to refer debt for collection.  Courts, the legislature, certain authorities, and local units of governments may enter into agreements but are not required. Contact Information Agency Contacts Agencies who want program information, technical assistance, or debtor/debt questions: Joseph Mugenga Phone: 608-264-0344 email: joseph.mugenga@revenue.wi.gov Corban Gehler Phone: 608-264-0344 email: corban.gehler@revenue.wi.gov Debtor Contacts Debtors who want to enter into a payment plan or have questions about their debt: DOR Assistance Phone: 608-266-7879 email: delnqtax@revenue.wi.gov Qualifying Debts  Debt Balance must be greater than $50.00  The debt must be more than 90 days past due with no active negotiations or payment plans in place.  A referral notice to the debtor is required at least 30 days prior to referral, and the debtor must be given an opportunity to be heard in regards to the obligation due. Getting Started – Setup and testing Once an agency has signed an agreement with DOR, we need to work together to establish the method of file transfer and an implementation time frame. Please complete the form located in Appendix 6. 1) Identify how the agency will receive proceeds.  If the agency uses the state central bank account and WISMART, DOR will post a transfer of funds using a WISMART PV transaction. The agency will need to provide the appropriate revenue accounting string to DOR. FUND (3) – AGENCY (3) – ORG CODE (4) – SUB ORG (2) – APPR (3) + (R OR B) – REVENUE SOURCE OR BALANCE SHEET ACCOUNT (4) – SUB REV (2) – ACTIVITY CODE (4)  If the agency does not use the central bank account, DOR will initiate an ACH transfer directly to the agencies bank account. The agency will need to provide DOR with the bank account routing number and account number. 2) Identify a file transmission method - The file layout data dictionary for submitting debts is included in Appendix 2.  Flat File Layout – for agencies that have a high volume of debts to refer and programming resources to automate the setup. Agencies may send a file as frequently as they desire (daily, weekly, or monthly). -3-  o DOR will process the file and respond with a corresponding answer file. The answer file will contain information as to whether the debtor has been accepted or rejected. If rejected, the file will display a reject reason. DOR will also provide the amount added to the debt as collection fee and provide the new total balance due to the agency. The Flat File Layout will require a more extensive testing procedure. NOTE: The Flat File Layout will be transferred using a secure file transfer protocol (SFTP) to ensure confidentiality of debtor information. Information on how to set up and use the SFTP portal is included in Appendix 1  On-line Data Entry – for agencies with fewer debts to refer. Users will key each debt by completing the required fields. Once submitted, DOR will respond immediately with an answer as to whether the debt is accepted or rejected. If rejected, DOR will provide a reason. There is no testing involved when using this method. 3) Identify debtors using the qualifying criteria listed on page 3. Send the referral notice to the last known address. NOTE: Even if the debtor notice comes back as undeliverable, the attempt to mail to the last known address is considered reasonable notice and the debt can be referred. 4) During the referral period (30 days), send DOR a test file (Flat File Layout) of potential debtors. DOR will run the file through test systems to determine the validity of the data and flesh out any problems with the file. Once you start sending production files, this step is no longer necessary.  DOR will generate a test response file for agency review. The response file will include whether the debt was accepted or rejected and if rejected provide a reason. DOR will also provide the amount added to the debt as collection fee and provide the new total balance due to the agency. 5) Inactivate any debts referred to the Tax Refund Intercept Program (TRIP) that will be referred to the State Debt Collection Program. Both programs use refund interception proceeds as a revenue stream for collection. 6) After 30 days, send a production file to DOR. DOR will load to the production system and begin collecting debts. On Going – Establish a cycle  New Debt/Debt Update Files: DOR can accept the New Debt/Debt Update file at any time. Agencies may wish to establish a cycle of sending new files on a daily, weekly, or monthly cycle. See Appendix 2 for data dictionary and file layout details. o Flat File Layout – every file submitted to DOR will result in a response file being generated and placed on the SFTP server for you to process on the next business day. o On-line Data Entry – once you submit a request to upload a debt to DOR, a response will be generated as to whether the debt has been accepted or rejected. After overnight processing, the collection fee and an updated balance will display.  Transaction Files: On the first business day of the month DOR will send a file that contains payments to debt and updates to the debt balances. If payments were received the agency will either receive a transfer entry in WISMART or an ACH transfer to a bank account. See Appendix 3 for data dictionary and file layout details. o DOR initiates the payment file on the first business day of the month. Agencies will receive the payment 3 days later. -4-   Return File: On a monthly basis, DOR will scan accounts to determine if they are still in a collectible status or if they should be returned to the agency. Return reasons may include uncollectible, deceased, bankruptcy, or recall request from agency. See Appendix 4 for data dictionary and file layout details.  Account Summary Files: Available on demand from the SDC Portal. The file contains the current balance for all debtors referred to DOR for collection. See Appendix 5 for data dictionary and file layout details. Agency Approach Once a debt is referred to DOR for collection, the agency must make every effort to direct the debtor to DOR in order to resolve the balance. DOR has taken steps to provide the full amount due in the debt response file and Posting Notice. In the event that the debtor has contacted you in person to resolve the debt, please make sure that you collect both the amount referred as well as the collection fee.  PARTIAL PAYMENT: If you collect a partial payment, send the amount received to DOR. DOR will apply the payment, adjust the balance due and send a balance statement to the debtor. You will receive your portion of the proceeds in the monthly remittance. NOTE: If the debtor sends you a check, send the check directly to DOR. We will apply the payment intended for you to the debt and endorse the check appropriately.  DO NOT use the recall transaction if you received a payment. If the debtor paid your agency, we will apply the payment and continue to collect the fee. Recall should only be used if you sent the debt to DOR in error.  DO NOT use the debt update transaction to change the amount of the debt if you receive a payment. This will cause an adjustment to the collection fee and any interest calculated to date. Use the debt update transaction only if you send DOR the wrong amount and need to amend the debt.  PAYMENT IN FULL: If you collect the total amount due including the DOR collection fee you may notify the department of the payment using the New Debt/Debt Update File, tran type 4 to identify payment transaction. Send DOR the fee amount. Send a check for the collection fee to: DEPARTMENT OF REVENUE STATE DEBT COLLECTION MAIL STOP 4-208 PO BOX 8901 MADISON WI 53708-8901 Debt Inquiry: DOR has a link, www.revenue.wi.gov/html/debtcoll.html - Debt Balance Lookup, for agencies to quickly tell if a debtor has resolved their obligations. Enter the AgencyID, DebtorID, and Debt# to receive information as to whether a balance is resolved or still outstanding. The scan will look at all debts that this debtor has for the agency when revealing the status. -5- S.A.F.E.R. District Regular Meeting Board of Directors 11/26/2013 @ 6:00 p.m. Agenda Item # 5b Capital Equipment / Fleet Replacement Plan  SAFER VEHICLE LIST (2014) RMFD or VEH # WFD USAGE YEAR MAKE MODEL CLASS ID# Prem GVW AGREED VALUE Antq RMFD Fire 1934 Chev Antique/Fire AF 18310 Light $ 5,000 20 WFD Fire 1976 Ford Tanker T K80DVC85841 Heavy $ 10,000 24 WFD Fire 1984 Chev Brush BV 1GCGD34J9EF339819 Light $ 7,000 19 WFD Fire 1986 Seagrave Pumper PR 1F9ER28H5GCST2123 Heavy $ 20,000 52 WFD Fire 1994 Derco Mfg. Trailer OTH1 10980C103B1046003 $ 800 21 WFD Fire 1995 International Rescue RTL 1HTSLABM4SH209366 Medium $ 65,000 WFD Fire 1996 Polaris ATV $ 6,000 E-1 RMFD Fire 1996 Pierce Pumper PR 4PICT02U6TA000398 Heavy $ 211,000 22 WFD Fire 1998 Freightliner Tanker T 1FV6JLCB2WH945908 Heavy $ 120,000 55 WFD Fire 1999 Pierce Aerial AD 4P1CT02SOXA001583 Heavy $ 1,200,000 23 WFD Fire 1999 Freightliner Ambulance BLS 1FV3EFBC0XH989295 Medium $ 128,000 40 WFD Fire 2000 Chevy Tahoe 4WD FR 1GNEK13TXYJ174411 $ 11,900 R-1 RMFD Fire 2000 Pierce Pumper/Rescue PR 4P1CT02X8YA000744 Heavy $ 302,000 UTV-T RMFD Fire 2000 Unknown 6-wheeler trailer OTH-1 $ 800 Bt-T RMFD Fire 2000 Spartan boat trailer OTH-1 $ 500 6x6 RMFD Fire 2001 Polaris Ranger UTV 4XARF50AX1D622019 $ 10,000 25 WFD Fire 2002 American FRTLN Pumper PLDH 4Z3AAABS92RJ90518 Heavy $ 325,000 26 WFD Fire 2003 Ford E250 RTL 1FTNE24253HC02028 Medium $ 15,155 Med-1 RMFD Fire 2003 Ford/Lifeline Ambulance ALS 1FDXE45F33HB42218 Medium $ 99,500 Bt-1 RMFD Fire 2005 Mecury Inflatable/Boat/w 25hp Boat KR-USA28672A707 $ 6,000 51 WFD Fire 2006 United Expressline Trailer OTH1 48BTE14286A086439 $ 7,000 34 WFD Fire 2006 Chev Ambulance BLS 1GBE4V1236F412916 Medium $ 140,965 43 WFD Fire 2006 Chevy Trailer Blazer 4WD SERV 1GNDT13S862287992 Light $ 15,259 Car-1 RMFD Fire 2006 Ford Explorer SERV 1FMEU72E16UB27817 Light $ 15,900 T-1 RMFD Fire 2006 International/Pierce Tanker T 1HTWYAHT46J349739 Heavy $ 254,000 FS -H RMFD Fire 2006 Surrey Fire Safety House FS 1F9BA29296S217665 $ 23,000 Med-3 RMFD Fire 2008 Ford/MedTec Ambulance ALS 1FDXF46R78EB44911 Medium $ 147,000 Med-2 RMFD Fire 2009 International/MedTec Ambulance ALS 1HTMNAAM8AH242874 Heavy $ 181,000 B-1 RMFD Fire 2010 Dodge Brush BV 3D6WH4GLXAG134161 Medium $ 86,500 L-1 RMFD Fire 2010 Pierce Aerial AD 4PICC01A3AA010729 Heavy $ 562,500 50 WFD Fire 2011 Life Line Superliner Ambulance BLS 1FDUF4HT5BEA52473 $ 184,683 R-2 RMFD Fire 2012 2005 Peterblt/2012 Ma Rescue RTL 2NPLHD7X35M856704 Heavy $ 219,000 53 WFD Fire ? DA SHADOW Trailer OTH1 20882 $ 900 54 WFD Fire ? Homemade Trailer OTH1 $ 800  S.A.F.E.R. Capital Equipment Replacement Schedule 2014 1 Ambulance Med 1 (Station 1) Replace 2003 Lifeline ambulance and cot $310,000.00 $5,000.00 $305,000.00 1 Turn out gear five (5) sets of turn out gear including boots helmet and gloves $9,200.00 $9,200.00 1 Fire Hose To maintain current hose level replacing old and or damaged hose $5,000.00 $5,000.00 Weston Tanker 2 Replace 1976 Fire Tanker ( no need to replace w/SAFER) $250,000.00 $250,000.00 2015 Med 3 (Station 2) Replace 1999 MedTec ambulance and cot $310,000.00 $3,000.00 $307,000.00 1 Turn out gear five (5) sets of turn out gear including boots helmet and gloves $9,500.00 $9,500.00 2 Fire Hose To maintain current hose level replacing old and or damaged hose $5,000.00 $5,000.00 2 Fire training props Props for tool safety, search and rescue drills, Haz mat training $5,000.00 $5,000.00 2 Computer/server upgrades up grade public safety server and computers to current technology $20,000.00 $20,000.00 3 Rescue 1 (Station 2) Replace 1995 Rescue Truck (upgrade to heavy duty chassis) includes $600,000.00 $6,000.00 $594,000.00 rescue equipment, hydraulic tools etc. 2 Car 1 (Station 2) Replace 2000 Chevy Tahoe 4X4 $40,000.00 $5,000.00 $35,000.00 2016 2 Station Two Study Feasibility study for need of second station on north side of Mtn. $20,000.00 $20,000.00 2 Training tower Completion of fire training/hose tower on Rib Mountain Station $100,000.00 $100,000.00 2 Lucas CPR Device Automated CPR Device, increased survival rates and lower injury rates $13,500.00 $13,500.00 1 Brush 1 (Station 2) Replace 1984 brush truck (slide in pump/tank also replaced) $60,00.00 $3,000.00 $60,000.00 1 Furniture/Fixtures/Equip Update furniture, fixtures and equipment for buildings as needed $25,000.00 $25,000.00 ( printers, chairs, carpet, bed, mattresses etc.) 2 Tech/Water Rescue Equip, To continue to update and replace worn and or damaged equipment $6,000.00 $6,000.00 complete 1 Turn out gear five (5) sets of turn out gear including boots helmet and gloves $9,700.00 $9,700.00 1 Fire Hose To maintain current hose level replacing old and or damaged hose $5,000.00 $5,000.00 1 IV pumps upgrade Upgrade to current technology and replace old used pumps X 3 $15,000.00 $15,000.00 2 Tough book/tablet replace and up date to current technology for laptop/tablets for ems and fire $6,000.00 $6,000.00 2 Engine 2 (Station 2) Replace 1986 Seagrave pumper $375,000.00 $7,000.00 $368,000.00  S.A.F.E.R. Capital Equipment Replacement Schedule 2017 2 Explorer (Car 1) (Station 1) Replace 2006 explorer $35,000.00 $5,000.00 $30,000.00 Weston 6-wheeler Replace 1996 Polaris six-wheeler $18,000.00 $4,000.00 $14,000.00 Training Storage Facility Facility capable of advanced and refresher fire/ems training $175,000.00 $175,000.00 1 Turn out gear five (5) sets of turn out gear including boots helmet and gloves $9,900.00 $9,900.00 2 Fire Hose To maintain current hose level replacing old and or damaged hose $5,000.00 $5,000.00 1 IV pumps upgrade Upgrade to current technology and replace old used pumps X 3 $15,000.00 $15,000.00 Tough book/tablet Purchase new laptop/tablets for EMS and fire (Station #2) $6,000.00 $6,000.00 Station #2 Paint Need to paint masonry (cost share with EMPD) $15,000.00 $15,000.00 2018 1 Station 3/4 Remote station location to be determined by SAFER $1,500,000.00 $1,500,000.00 1 Engine 1 (Station 1) Purchase new Engine, keep old unit until study of 3rd station is $375,000.00 $375,000.00 1 Furniture/Fixtures/Equip Update furniture, fixtures and equipment for buildings as needed $25,000.00 $25,000.00 ( printers, chairs, carpet, bed, mattresses etc.) Med 2 (Station 2) Replace 2006 McCoy Ambulance and Cot $310,000.00 $310,000.00 Station #2 Roof Repair/replace south side of Weston safety building roof $60,000.00 $60,000.00 Station #2 Parking Lot Replace parking lot (cost share with EMPD) $250,000.00 $250,000.00 1 Turn out gear five (5) sets of turn out gear including boots helmet and gloves $9,900.00 $9,900.00 2 Fire Hose To maintain current hose level replacing old and or damaged hose $5,000.00 $5,000.00 2019 Building maintenance Repairs and maintenance for public safety building $100,000.00 $100,000.00 (roof, doors, windows, etc.) 1 Med 3 (Station 1) Replace 2008 ambulance $280,000.00 $5,000.00 $275,000.00 SCBA (Station 2) Replace 20 2004 MSA SCBA + 40 Face Pieces $200,000.00 $200,000.00 SCBA Air Bottles Station 2 Replace 20 extra SCBA Air Bottles $10,000.00 $10,000.00 1 Turn out gear five (5) sets of turn out gear including boots helmet and gloves $10,100.00 $10,100.00 2 Fire Hose To maintain current hose level replacing old and or damaged hose $5,000.00 $5,000.00  S.A.F.E.R. Capital Equipment Replacement Schedule 2020 SCBA (Station 1) Replace 20 2004 MSA SCBA + 40 Face Pieces $200,000.00 $200,000.00 SCBA Air Bottles Station 1 Replace 20 extra SCBA Air Bottles $10,000.00 $10,000.00 Rescue 1 Replace 2000 Engine/Rescue unit with new current unit 20 $400,000.00 $25,000.00 $375,000.00 Drains Station #2 Apparatus floor drains need replacement $30,000.00 $30,000.00 1 Turn out gear five (5) sets of turn out gear including boots helmet and gloves $10,100.00 $10,100.00 2 Fire Hose To maintain current hose level replacing old and or damaged hose $5,000.00 $5,000.00 2021 Ambulance Med 2 Replace 2010 Ambulance 11 $280,000.00 $5,000.00 $275,000.00 Weston Med 1 Replace 2011 Ambulance and Cot $310,000.00 $310,000.00 1 Furniture/Fixtures/Equip Update furniture, fixtures and equipment for buildings as needed $25,000.00 $25,000.00 ( printers, chairs, carpet, bed, mattresses etc.) 1 Turn out gear five (5) sets of turn out gear including boots helmet and gloves $10,500.00 $10,500.00 2 Fire Hose To maintain current hose level replacing old and or damaged hose $5,000.00 $5,000.00 2022 Station #2 remodel Second floor remodel for more office space and a dormitory sleep area $150,000.00 $150,000.00 2023 Weston Tanker 1 Replace 1998 Fire Tanker $250,000.00 $250,000.00 2024 Ambulance Med 1 Replace 2014 Ambulance 10 $312,000.00 $5,000.00 $307,000.00 2025 Med 3 (Station 2) Replace 2015 Ambulance 10 $315,000.00 $5,000.00 $310,000.00 Car 1 (Station 2) Replace 2015 SUV 4x4 $60,000.00 $60,000.00 2026 Ambulance (Station 2) Replace 2016 Ambulance $315,000.00 $315,000.00 Weston Chief Car Replace 2006 SUV 4x4 $50,000.00 $50,000.00 2027 Car 1 Replace 2017 department vehicle 10 $45,000.00 $5,000.00 $40,000.00 $8,315,400.00 S.A.F.E.R. District Regular Meeting Board of Directors 11/26/2013 @ 6:00 p.m. Agenda Item # 5c Building Lease Agreements  BUILDING LEASE AGREEMENT BETWEEN THE TOWN OF RIB MOUNTAIN AND SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT THIS AGREEMENT, entered into by the parties and shall commence on the 1st day of January, 2014 by and between the Town of Rib Mountain, a municipal corporation of the State of Wisconsin (hereinafter the “Landlord”), and the South Area Fire & Emergency Response District (hereinafter the “Tenant”); WHEREAS, the Landlord is desirous of sharing its building with another municipal agency in accordance with the terms of this Agreement; and WHEREAS, the Landlord is responsible for providing certain municipal services to benefit its residents; and WHEREAS, Wis. Stat. § 66.0301 authorizes and empowers the Landlord and Tenant to enter into the Lease Agreement. NOW, THEREFORE, the parties hereto agree: 1. DESCRIPTION. Landlord, subject to the terms and conditions hereof, leases to Tenant the property that includes the fire station located at 5901 Hummingbird Road, Wausau, WI 54401, otherwise referred to as the Rib Mountain Public Safety building (the "Premises"). 2. TERM. The term of this Lease Agreement shall commence January 1, 2014, and continue for such time as the Town of Rib Mountain is a member of the SAFER District, or as otherwise mutually agreed to in writing by the parties. 3. BASE RENT. Beginning January 1st, 2016, the Tenant agrees to pay to Landlord a rent in the initial amount of Six and 00/100 Dollars ($6.00) per square foot (17,000) of space per year for the Premises after the first two years of the lease term (“Base Rent”). Rent shall be paid in full by the end of July, annually. The first payment is to be made two years after the commencement of the term of the Lease and subsequent annual installments are to be paid by the last day of July in each successive calendar year thereafter during the term of the Lease. All rent shall be paid to Landlord at the address to which notices to Landlord has given. 4. CPI ADJUSTMENTS. Beginning January 1, 2017 rent shall increase annually by the increase, if any, in the Consumer Price Index for All Urban Consumers (CPI-U); U.S. City Average; All items, not seasonally adjusted, (1982-1984=100) issued and published by the Bureau of Labor Statistics of the United States Department of Labor (the “CPI”) measured between December of the immediately preceding year and the CPI of the December before that. 5. OBLIGATIONS OF LANDLORD. Except as otherwise provided by this Lease Agreement, the Landlord shall have no obligations under this Lease. 6. RIGHT TO INSPECT. Landlord reserves the right to enter the Premises at any reasonable time for the purpose of making any inspection it may deem necessary for the proper enforcement of any of the covenants or conditions of this Lease Agreement. 7. OBLIGATIONS OF TENANT. Tenant agrees to: A. Maintain and keep the Premises, equipment, appliances and fixtures therein in good order and repair, reasonable wear and tear expected. -1-  B. Make necessary repairs to the interior and exterior of any buildings situated on the Premises and to the plumbing, electrical, heating, ventilation and air conditioning systems situated therein and to make any and all repairs except those as otherwise provided in this Lease Agreement. C. Pay for any and all utilities used in the Premises, including any water/sewer, electricity, gas or other fuels used by Tenant, and all garbage, trash removal and janitorial services. D. Upon the termination of this Lease Agreement in any manner whatsoever, remove Tenant's goods and effects and deliver up the Premises to Landlord peaceably and quietly in as good order and condition as the same are now or hereafter may be improved by Landlord or Tenant, reasonable use and wear thereof and repairs which are Landlord's obligations excepted. 8. ALTERATIONS AND IMPROVEMENTS. Tenant may not make structural alterations and improvements to the Premises without first obtaining Landlord's written permission. Tenant may, at its sole cost and expense, from time to time during the term of this Lease Agreement, make such nonstructural alterations, additions, or changes in and to the Premises as it finds necessary and convenient for its purposes. Before any work is commenced Tenant shall comply with all applicable laws, ordinances, regulations and orders, including, but not limited to public bidding laws, and shall procure such necessary permits, approvals and certificates as may be required by law. Tenant shall prevent any lien or obligation from being imposed upon the Premises and will discharge all liens or charges for services rendered or material furnished immediately after said liens occur or said charges become due and payable. If there is any dispute concerning any construction lien, the Tenant need not discharge said lien if he deposits with the Landlord such security or performance bond as may be reasonably requested by the Landlord for any losses, costs or expenses that may result from said dispute, or obtains a release of the lien from the Premises pursuant to applicable law. 9. SNOW AND ICE REMOVAL. The Tenant shall provide at its own cost for the removal of snow and ice accumulations from the parking areas, driveways, walkways and abutting public sidewalks. The Tenant will receive snow and ice removal services from the Landlord at the Landlord’s expense for the next two years. Separate arrangements will be negotiated by the Board of Directors for FY 2016. 10. CAPITAL REPAIRS. Landlord shall make all capital repairs to the structural portions the Premises that cost in excessive of Five Thousand and 00/100 Dollars ($5,000.00). The term "structural portions" shall include, but is not limited to, foundations and foundation footings, walls, floors, roofs, all load-bearing partitions and structures, plumbing, heating, electrical, air conditioning and ventilating equipment and yard pavements. 11. LAWS, REGULATIONS AND TENANTS GENERAL OBLIGATIONS. Tenant shall comply with all laws, orders, ordinances and regulations of all governmental authorities having jurisdiction over the Premises and also with any direction made pursuant to law by any public officer or officers with respect to the use of the Premises or to the abatement of a nuisance or the imposition of any duty upon Landlord or Tenant arising from Tenants use of the Premises or from conditions which may have been created by or at the instance of Tenant or by reason of a breach of any of Tenant=s covenants or agreements under this Lease. 12. INSURANCE AND INDEMNIFICATION. Tenant shall, at its own sole cost and expense, and for the mutual benefit of the Landlord and Tenant, carry and maintain comprehensive public liability insurance, including property damage insuring Tenant and Landlord as an "additional insured" against liability for injury to person or property occurring in or about the Premises or arising out of its ownership, maintenance use or occupancy thereof. The limits of liability under said policy shall not be less than $300,000 for liability to any one person and not less than $500,000 for liability for any one accident and not less than -2-  $50,000 for property damage. Tenant agrees to furnish evidence of such insurance to Landlord upon demand. Tenant also hereby agrees to save, hold harmless and indemnify Landlord from and against all claims and demands that may be made against Landlord as a result of any of Tenant's negligent activities on the Premises. Tenant further agrees to save, hold harmless and indemnify Landlord from and against all damages, losses, costs, reasonable attorneys' fees, charges and expenses which Landlord may sustain, incur or be liable for in consequence of any such claims or demands by reason of any of Tenant's negligent activities on the Premises. 13. DAMAGE OR DESTRUCTION BY FIRE OR OTHER CASUALTY. In the event that the Premises are destroyed or so damaged by fire or other casualty as to not be tenantable, the Landlord may either: a) restore the Premises within a reasonable time after such destruction or damage, in which case the rent shall abate on a per diem thirty (30) day month basis during the period of restoration from the date of the destruction until restoration is completed, or b) terminate this Lease Agreement. In the event the damage does not render the Premises un-tenantable, the Landlord shall restore the Premises within a reasonable time and while such damage is being repaired, Tenant shall be entitled to an equitable abatement of rent. 14. BREACH. Failure of either party to substantially comply with any material provision hereof is a breach of this Lease Agreement. Should either party neglect or fail to perform and observe any of the terms of this Lease Agreement, the non-breaching party shall give written notice of such breach requiring the breach to be remedied within no less than 30 days. Should the party receiving the notice fail to remedy the breach within the time limit provided, the non-breaching party may declare this Lease Agreement terminated. 15. ASSIGNMENT AND SUBLETTING. Tenant may not assign this Lease or sublease the Premises or any part thereof without the written consent of the Landlord. 16. NOTICES. Any notices hereunder shall be given to any of the parties at their last known address in writing, mailed by certified mail, return receipt requested. LANDLORD: TENANT: Town of Rib Mountain S.A.F.E.R. District Attn: Town Clerk Attn: Fire Chief 3700 N Mountain Rd 5901 Hummingbird Road Wausau, WI 54401 Wausau, WI 54401 17. GOVERNING LAW. This Lease Agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin. 18. MEMORANDUM OF LEASE. Landlord and Tenant agree that a memorandum of this Lease may be executed and recorded in the Office of the Register of Deeds, Marathon County, Wisconsin. 19. BINDING EFFECT. The covenants, conditions and terms of this Lease shall be binding upon the respective parties, their heirs, executors, administrators, successors and assigns, and shall not be altered, except by written agreement, signed by all of the parties hereto. 20. ENTIRE AGREEMENT. This lease contains the entire agreement between the parties and, any agreement hereafter made shall be ineffective to change, modify, discharge or effect an abandonment of it in whole or in part unless such agreement is in writing and signed by both parties. 21. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first above written. -3- TOWN OF RIB MOUNTAIN By: _____________________________ Date: ______________ Allen Opall, Town Chairman Attest: _____________________________ Date: ______________ Pati Jahns, Town Clerk SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT By: _____________________________ Date: ______________ Loren White, SAFER Vice-Chairman Attest: _____________________________ Date: ______________ Daniel R. Guild, SAFER Secretary/Treasurer -4-