S.A.F.E.R. Board of Directors

OFFICIAL NOTICE & MEETING AGENDA of a Board, Commission, Committee, Agency, Corporation, Quasi-Municipal Corporation, or Sub-unit thereof Meeting: S.A.F.E.R. BOARD OF DIRECTORS Members: A Opall{c}; B Ermeling; L White; P Kachel; K Langenhahn Location: Rib Mountain Town Hall; 3700 North Mountain Rd, Wausau Date/Time: Tuesday, March 10, 2015 @ 6:00 P.M. AGENDA ITEMS FOR CONSIDERATION (All items listed may be action upon) Notice is hereby given that a majority of the S.A.F.E.R. Fire Commission may be present at the above noticed meeting due to the proximity of meeting time/location. This constitutes a meeting of the S.A.F.E.R. Fire Commission pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993), and must be noticed as such, although the S.A.F.E.R. Fire Commission will not take any action at this meeting. 1. Call to Order. 2. Comments from the public on issues related to the SAFER district – This period is an opportunity for members of the community to come before the Directors and present to them their comments related to the financial and administrative management of the SAFER district. No action will be taken on comments received at this meeting. 3. Consent Items. a) Approval of minutes from SAFER Board meeting of 02/24/15 4. Business Items. a) Discussion and action on 525 snowmobile race request b) Granite Peak Ski Hill expansion discussion and action c) Strategic Planning update d) Fire Inspector hiring update 5. Staff Reports. a) Reports from Fire Chiefs. 6. Set next meeting date and discuss items for next committee agenda. 7. Adjourn. This notice was posted at the Municipal Centers and sent to the Wausau Daily Herald newsroom on 3/9/15 @ 10:00 a.m. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Rib Mountain Town Municipal Center at (715) 842-0983.  OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, February 24, 2015 @ 6:00 P.M. 1. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:05 PM by SAFER Board Chairman Allen Opall. MEMBERS PRESENT – Allen Opall, Barb Ermeling, Loren White. Peter Kachel and Keith Langenhahn were absent and excused. Chief Meilahn, Administrator Rhoden, Finance Director John Jacobs, BC Schlagel were also present. 2. Comments from the public on issues related to the SAFER District There was no public comment or correspondence. 3. Consent Items a) Approval of prior meeting minutes from 1/27/15. Motion by White/Ermeling to approve prior meeting minutes from 1/27/15 subject to noted correction. Motion carried unanimously. 4. Business Items a) Discussion and possible action on added WRS contributions for 2015 as it pertains to POC members. Chief Meilahn explained how it was determined that POC members are not eligible for WRS. He stated a few different pay codes will need to be added to ADP to accurately track WRS hours. b) Update on Town of Guenther 2015 EMS contract. Chief Meilahn stated he has the original signed contract from the Town of Guenther; SAFER’s fiscal agent and attorney have copies. c) Update on Town of Easton 2015 EMS contract. Chief Meilahn stated he has the original signed contract from the Town of Easton; SAFER’s fiscal agent and attorney have copies. d) Discussion and possible action on Krause, Howard and Co. audit report for 2014 of the SAFER District. Opall stated he signed the document. e) Update on Mutual Aid Agreement with the Village of Marathon City. Chief Meilahn had nothing to report on the Mutual Aid Agreement with the Village of Marathon City. 5. Staff Reports a) Reports from Fire Chiefs Meilahn stated a representative from 525 races will be attending the March 10, 2015 meeting. He stated he and staff continue to work on projects that are due March 31. 6. Set next meeting date and discuss items for next committee agenda. Set next meeting date for March 10, 2015. Ermeling would like SAFER Board elections to be on the next agenda. 7. Adjourn Motion by Ermeling/White to adjourn at 6:40. Motion carried unanimously. Prepared by Rhonda Christiansen on February 25, 2015. Presented for consideration to the Board of Directors on March 10, 2015. Granite Peak Ski Area In a review of our 2014 records, with data supplied by AccuMed, we responded 70 times to the ski hill from January 1, 2014 through December 31, 2014. This accounts for 2.69% of our total calls for service. The daily response totals are shown in the chart below: Sunday Monday Tuesday Wednesday Thursday Friday Saturday 8 7 6 10 4 12 23 The following chart shows the revenue stream for these calls: Gross Charges Contractual Net Charges Payments Write-Offs Balance Due Allowances * $54,472.95 $2,221.28 $52,251.67 $31,445.00 $5,112.56 $15,694.11 * Per AccuMed – contractual allowances are those amounts written off due to legal obligations with a carrier. Medicare and Medicaid amounts that are above what the fee schedule allows. These legally cannot be billed to any other carrier or the patient. There are carriers for which you have to accept their fee schedule amount as well. Most Federal programs such as the Veterans, Department of Labor, Workers Comp, etc. Numbers rounded for ease of math Gross Charges = 100% Contractual Allowances = 4% of gross Gross Charges – Contractual Allowances = Net Charges Net Charges = 96% of gross Payments + Balance Due + Write-Offs = Net Charges Payments (to date) = 60% of net Write-Offs = 10% of net Balance Due = 30% of net. (Balance due are bills still in the billing cycle for which AccuMed is awaiting payment. It is unknown if we will receive 100% of this figure until the billing cycle has run its course). Contractual allowances and write-offs account for an approximate 14% loss for this pay center. Payments and balance due = 47,139.11. This represents 86 % of gross charges and/or 90% of net charges.