S.A.F.E.R. Board of Directors
Regular MeetingWeston, WI · August 25, 2015
Minutes
OFFICIAL MEETING MINUTES
SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT
Board of Directors Regular Meeting
Tuesday, August 25, 2015 @ 6:00 P.M.
A. Call to Order
The regular meeting of the South Area Fire and Emergency Response District Board of Directors was
called to order at 6:03 PM by SAFER Board Chairman Allen Opall.
MEMBERS PRESENT – Opall, White, Ermeling, Langenhahn and Kachel. John Jacobs, Daniel Guild
and Gaylene Rhoden were also present. There were no audience members.
B. Correspondence/Comments from the public on issues related to the SAFER District
There was no public comment or correspondence.
C. Presentations
D. Consent Items
1. Approval of minutes from SAFER Board of Directors meeting of 8/11/15.
Motion by Langenhahn/White to approve minutes from SAFER Board of Directors meeting of
8/11/15. Motion carries unanimously.
E. Closed Session
1. Convene into closed session under Wisconsin State Statutes 19.85 (1) (e) for the purpose of
discussing a negotiating strategy regarding contractual services
Motion by White/Ermeling to convene into closed session at 6:05 p.m. under Wisconsin
State Statutes 19.85 (1) (e) for the purpose of discussing a negotiating strategy regarding
contractual services. Roll call vote: all were in favor. Motion carries unanimously.
2. Reconvene into open session. Take action on closed session item if necessary.
Motion by Kachel/White to reconvene into open session at 7:20 p.m. Roll call vote: all were in
favor. Motion by White/Kachel to accept the ambulance service agreement contract general
form and the computation of 2016 proposed new EMS contract with service costs to
municipalities using per capita and number of ambulance runs unless and/or if there are
minor changes that need to be made. Motion carries unanimously.
Q: Finke asked if minor changes were to be made in the per capita one way or another, should
it be brought before the SAFER Board of Directors. Kachel answered no, just make them
aware of the change. Langenhahn asked if Mosinee is capable of handling Kronenwetter.
Finke stated they have in the past.
F. Business Items
1. Consideration of Amendments to SAFER District Charter document
Guild is proposing a meeting of elected officials, show them the price, map out what they’re
getting for their costs, being equity owners in the district, what that would mean and how it would
change us. He feels just having these discussions will benefit SAFER.
2. Consideration of EMS contracts with other municipalities
Discussed under item E2
3. Consideration of revisions to employee manual
Deputy Chief Finke reviewed minor revisions to the employee manual. A more significant
change was discussed with reference to holiday pay for POC staff. DC Finke will check with
another community to see how they handle this same situation.
4. Consideration of recommendation to disperse outdated fire and EMS equipment
DC Finke stated clean-up is going on at both stations. He stated there are some items of value.
He is looking for direction on how to properly disperse these items.
Motion by Kachel/Ermeling to recommend Deputy Chief Finke seek advice from SAFER’s
attorney on how to disperse outdated fire and EMS equipment. Motion carries unanimously.
G. Staff Reports
1. Report from Fire Chief
DC Finke reported staff is working on EMS contracts, employee handbook, and a variety of
other projects and are very busy.
2. Report from Administrators
Administrator Rhoden gave an update on the status SS/WRS for the district.
H. Remarks from the Board of Directors to set the next meeting date, as well as discuss items for
the next meeting agenda (No motions will be made, and no action will be taken related to policy
affecting SAFER as a result of this agenda item): Tuesday, September 22, 2015.
Kachel asked for a financial report on a monthly basis. Opall commented on a discussion he had with
the Town of Maine.
I. Adjourn
Motion by Langenhahn/Kachel to adjourn at 8:05 p.m.
Prepared by Rhonda Christiansen on September 14, 2015.
Presented for consideration to the Board of Directors on September 22, 2015.
Agenda
SOUTH AREA FIRE AND EMERGENCY RESPONSE DISTRICT
Official Meeting Notice and Agenda
Meeting: BOARD OF DIRECTORS
Members: Opall{c}; Ermeling; White; Kachel; Langenhahn
Location: Rib Mountain Town Hall; 3700 North Mountain Rd, Wausau
Date/Time: Tuesday, August 25th, 2015 @ 6:00 P.M.
A. Call to Order.
1. Meeting called to order by Chairman Opall at 6:00 p.m.
2. Clerk will take attendance and/or roll call.
3. Request for silencing of cellphones and other electronic devices.
4. Acknowledgment of visitors if any.
B. Correspondence/Comments from the public on issues related to the SAFER district.
C. Presentations.
D. Consent Items.
1. Approval of minutes from SAFER Board of Directors meeting of 08/11/15.
E. Closed Session
1. Convene into closed session under Wisconsin State Statutes 19.85 (1) (e) for the purpose of discussing a
negotiating strategy regarding contractual services.
2. Reconvene into open session. Take action on closed session item if necessary.
F. Business Items.
1. Consideration of Amendments to SAFER District Charter document.
2. Consideration of EMS contracts with other municipalities.
3. Consideration of revisions to employee manual.
4. Consideration of recommendation to disperse outdated fire and EMS equipment.
G. Staff Reports.
1. Report from Fire Chief.
2. Report from Administrators.
H. Remarks from the Board of Directors to set the next meeting date, as well as discuss items for the next
meeting agenda. (No motions will be made, and no action will be taken related to policy affecting S.A.F.E.R.
as a result of this agenda item): Tuesday, September 22nd, 2015
I. Adjourn.
This notice was posted at the Rib Mountain and Weston Municipal Centers, and on the Village of Weston’s website at
www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 8/24/2015 @ 4:00 p.m. A quorum
of members from other SAFER District, Town of Rib Mountain, and Village of Weston governmental bodies (boards,
commissions, and committees) may attend the above noticed meeting in order to gather information. No actions will be
taken by any other board, commission, or committee of SAFER / Town / Village, aside from the SAFER Board of Directors.
Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v.
Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for public
meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours
prior to the date and time of the meeting. Any person who has a qualifying disability as defined by the Americans with
Disabilities Act requires that meeting or material to be in accessible location or format must contact the Rib Mountain
Municipal Center at 715-842-0983, by 2pm the Friday prior to the meeting so any necessary arrangements can be made to
accommodate each request.
OFFICIAL MEETING MINUTES
SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT
Board of Directors Regular Meeting
Tuesday, August 11, 2015 @ 6:00 P.M.
A. Call to Order
The regular meeting of the South Area Fire and Emergency Response District Board of Directors was
called to order at 6:00 PM by SAFER Board Chairman Allen Opall.
MEMBERS PRESENT – Opall, White, Ermeling and Langenhahn. Kachel was absent and excused.
Finance Director, John Jacobs and Administrator Daniel Guild were also present. There were no
audience members.
B. Correspondence/Comments from the public on issues related to the SAFER District
There was no public comment or correspondence.
C. Presentations
1. Presentation from Fiscal Agent on fy2014 financial audit.
Don Stabenow from Krause Howard was present to review the fy2014 SAFER financial audit.
There was a brief discussion on a couple of items that came in over budget as well as some
savings with regard to salaries for a position that was never filled and one that was vacated late
in 2014.
2. Presentation from staff on revised SAFER Charter, procedure for incorporating new members
into the SAFER District, and fy2016 EMS service contracts.
Administrator Guild reviewed at length, strategic planning discussion topics and projects report
related to the SAFER Charter.
D. Consent Items
1. Approval of minutes from SAFER Board of Directors meeting of 6/23/15.
Motion by White/Langenhahn to approve minutes from SAFER Board of Directors meeting of
6/23/15. Motion carries unanimously.
2. Acknowledge receipt of financial audit and place on file.
Motion by Langenhahn/Ermeling to acknowledge receipt of financial audit and place on file.
Motion carries unanimously.
3. Approve recommendation from Fire Chief regarding compensation/benefits package for Deputy
Chief Josh Finke.
Motion by White/Langenhahn to approve the recommendation from the Fire Chief regarding
compensation/benefits package for Deputy Chief Josh Finke. Motion carries unanimously.
E. Business Items
1. Consideration of staff presentation from item C2
Chief Savage stated the presentation from item C2 is the result of many conversations dating back
to January of this year.
2. Recommendation to increase pay grade of Battalion Chiefs for completion of required training.
Motion by Ermeling/White to approve pay grade increase for Battalion Chiefs Lauer, Schlagel,
McBain, Lech and Heironimus. Motion carries unanimously.
3. Consideration of Automatic Aid Agreement with Mosinee
Savage reviewed Mosinee’s expectations of an Automatic Aid Agreement. He will continue
discussions with Mosinee to pursue a written agreement.
4. Consideration of ALS Agreement with Schofield Fire.
Chief Savage anticipates an agreement will be available at the next SAFER Board of Directors
meeting.
F. Staff Reports
1. Report from Fire Chief
Savage reported several items will be presented at the next meeting. He also reported on several
training sessions members will be attending.
2. Report from Administrators
Administrator Guild commented on Jessica Trautman joining the Town of Rib Mountain.
G. Remarks from the Board of Directors to set the next meeting date, as well as discuss items for
the next meeting agenda. (No motions will be made, and no action will be taken related to policy
affecting SAFER as a result of this agenda)
Next meeting date set for Tuesday, August 25, 2015.
H. Adjourn
Motion by Langenhahn/White to adjourn at 7:30 p.m. Motion carries unanimously.
Prepared by Rhonda Christiansen on August 18, 2015.
Presented for consideration to the Board of Directors on August 25, 2015.
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