S.A.F.E.R. Board of Directors

South Area Fire Emergency Response OFFICAL MEETING AGENDA OF THE BOARD OF DIRECTORS This regular meeting of the SAFER Board of Directors, composed of five (5) members, will convene at Rib Mountain Town Hall, 3700 N. Mountain Rd., Wausau, WI 54401 on Tuesday, May 24, 2016 at 6:00 P.M., to consider the following matters: A. Opening of Session. 1. Meeting called to order by Chairman Opall at 6:00 p.m. 2. Pledge of Allegiance to the Flag. 3. Clerk will take attendance and roll call. 4. Request for silencing of cellphones and other electronic devices. B. Correspondence/Comments from the public. 5. Comments from the public on issues, or matters which the SAFER Board of Directors has oversight over. C. Consent Items 6. Approval of prior meeting minutes from April 26, 2016 D. Business Items. 7. SAFER Charter proposed changes discussion and possible action 8. Fire Contracts discussion and possible action 9. Budge Status report E. Staff Reports 10. Report from Fire Chief 11. Report from Administrators. F. Remarks from the Board of Directors to set the next meeting date, as well as discuss items for the next meeting agenda. (No motions will be made, and no action will be taken related to policy affecting S.A.F.E.R. as a result of this agenda item): G. Adjourn This notice was posted at the Rib Mountain and Weston Municipal Centers, and on the Village of Weston’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 5/20/16 @ 1:15 p.m. A quorum of members from other SAFER District, Town of Rib Mountain, and Village of Weston governmental bodies (boards, commissions, and committees) may attend the above noticed meeting in order to gather information. No actions will be taken by any other board, commission, or committee of SAFER / Town / Village, aside from the SAFER Board of Directors. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for public meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. Any person who has a qualifying disability as defined by the Americans with Disabilities Act requires that meeting or material to be in accessible location or format must contact the Rib Mountain Municipal Center at 715‐842‐0983, by 2pm the Friday prior to the meeting so any necessary arrangements can be made to accommodate each request.  OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, April 26, 2016 @ 6:00 P.M. A. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:00 PM by SAFER Board Vice-Chairman Barb Ermeling. MEMBERS PRESENT – White, Ermeling. Langenhahn and Kachel. Opall was absent and excused. Chief Savage, DC Finke, BC Lang, SAFER Attorney Shane Vanderwaal, Administrator Guild, Administrator Rhoden, Finance Director Jacobs and Town of Weston Chairman, Milt Olson were also present. B. Correspondence/Comments from the public on issues related to the SAFER District There was no public comment or correspondence. C. Consent Items Approval of prior meeting minutes from March 31, 2016 meeting White/Ermeling to approve prior meeting minutes from March 31, 2016 meeting. Motion carries unanimously. D. Business Items 1. SAFER Charter proposed changes discussion and possible action SAFER Attorney Shane Vanderwaal reviewed changes discussed with the Town of Rib Mountain Board. Since the most significant change is with respect to the Town of Weston, they should take it up and approve it first. Ermeling recommends the Village of Weston’s attorney review the last version of the Charter plus all the recent updates. She would like to come to the next meeting prepared to make a decision. 2. Battalion Chief stipend discussion and possible action DC Finke presented a stipend process for a BC who puts in extra time. The annual amount would be approximately $5-$7,000 for all BC’s combined. Kachel/White to approve the stipend presented. Q: Jacobs asked if this stipend was over and above a resolution passed in 2015 which states overtime will be paid when hours worked exceed 106 hours in a 14-day pay period to full-time employees. Both Savage and Finke stated it is not. Motion carries unanimously. 3. Loan/payment options for CIP discussion and possible action White/Kachel to reject the RFP presented. Motion carries unanimously. E. Staff Reports 1. Report from Fire Chief Eric Lang, new BC introduced himself. DC Finke reported on financials. A final report should be available in the next several weeks.  2. Report from Administrators None F. Remarks from the Board of Directors to set the next meeting date, as well as discuss items for the next meeting agenda (No motions will be made, and no action will be taken related to policy affecting SAFER as a result of this agenda item): Next meeting date 5/24/16 G. Adjourn Kachel/Langenhahn to adjourn at 7:05 p.m. Motion carries unanimously.