S.A.F.E.R. Board of Directors

OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Meeting Tuesday, July 13, 2021 @ 19:00 A. Call to Order The meeting of the South Area Fire & Emergency Response District Board of Directors was called to order at 19:01 by SAFER Chairman Al Opall. Members Present Board of Directors – Langenhahn, Maloney, Opall, Schaefer and White were all present. Also present: Town of Rib Mountain – Administrator Rhoden and Finance Director Dunbar; SAFER – Deputy Fire Chief Finke, Battalion Chief Lang, and Administrative Assistant Latimer, Fire Chief Savage was absent and excused. B. Correspondence/Comments from the public on issues related to the SAFER District None C. Consent Items Board of Directors approval of prior meeting minutes from June 8, 2021. Motioned by Maloney to approve prior meeting minutes from June 8, 2021. Second by Langenhahn. Motion carried 5:0. Board of Directors approval of expenditures and receipts from June 2021. Motioned by Maloney to approve expenditures and receipts from June 2021. Second by Schaefer. Motion carried 5:0. D. Business Items Discussion and possible action on Fire Commission Appointments. - Maloney asked does Rib Mountain have an appointment? - Opall said we have to reappoint the 1-year term. - Rhoden said that is scheduled for the next Town Board meeting. - Maloney said the Weston Village Board did approve moving forward with Mr. Brian Fiene with an alternate of Mr. Scott Tatro. On that note, somebody here has to pick one, correct? - Opall said they’re your appointment, you would make the motion to appoint one and this Board will take action. - Schaefer asked what about Mr. Jean Jackan? - Maloney said he is not up until 2022, I know there was a controversy on that and we reversed that and he is the Number 1 appointment. Action: Motioned by White to nominate Mr. Scott Tatro for the expiring term on the Fire Commission. Second by Maloney. Motion carried 5:0. Discussion and possible action on Vehicle Usage Policy 357. - Deputy Chief Finke said there was some discussion on this and a couple things you wanted changed, and then send it to White for review which we did and he had one comment and then we made that change. - Maloney said we need to send a solid message to the community and to some possible naysayers that we support this, it’s a safety issue. - Deputy Chief Finke said we took a couple of lines out of the Policy, and then the end had a typo that White wanted changed.  Action: Motioned by Maloney to approve Vehicle Usage Policy 357 with changes. Second by Schaefer. Motion carried 5:0. Discussion and possible action on Appendix B – 1. - Rhoden said the Town Board did approve the Lease agreement for Station 1. In the Packet is the actual signed agreement by Chairman Opall. - Schaefer asked does that mean he has to sign it for both sides? - Rhoden asked I was wondering if it might be a best alternative to have Vice Chairman sign it? - Schaefer said yes, we will have the Vice Chairman sign it. - White said there are two Exhibits missing from the Lease with the Village of Weston. I have talked to Mr. Donner about this, they have told me they have found it but I haven’t seen it yet. It’s a diagram of the floor plan and occupancy space for the Safety Building. - Deputy Chief Finke said I did see that before too, but that was before the remodel. - White said that’s why I thought there should be another one, but we can add that when it’s completed. Action: Motioned by Schaefer to approve the Lease (Appendix B – 1) and signed by the Vice Chair. Second by White. Motion carried 5:0. Discussion and possible action on Second Amendment to the SAFER Charter 2021 v5. - White said I did provide Latimer with three paper copies so each community and the Board of Directors have an original copy. - Schaefer said so we need to approve the Second Amendment to the Charter with South Area Fire & Emergency Response District as a Board unanimously and then it goes to each one of our Boards and we can do that subject to receiving the diagram. - White said true, and Maloney did receive permission from the Village Board to sign on their behalf. Action: Motioned by Schaefer to approve the Second Amendment to the Charter v5 of the South Area Fire & Emergency Response District. Second by Langenhahn. Motion carried 5:0. Attorney Referral. - None. End of Month Budget review. - Deputy Chief Finke said we are still right on target, and if you go through it, you’re going to see that there’s some lines we’re a little bit over, several that we’re under. When it boils down, we’re right where we need to be. Revenue we’re still looking good, I talked to our billing company and we’re on pace for $1,184,000.00 for revenue and we had projected $1,100,000.00. - Schaefer said you are over on Part Time Wages-Overtime is that filling in holes? - Deputy Chief Finke said yes, we have two employees especially that will work any shift they can get their hands on and quite honestly, they are 80% of that Overtime Budget. Hopefully once we get to discussing the budget for next year, we have a couple ideas on how we can fix that. We have a couple Part Time employees that have just started, that are hopefully going to pick up hours and maybe take some of the work load off of them. - White said has there been any griping about these two employees that are taking all of this Overtime or is it others don’t want it. - Deputy Chief Finke said others don’t want it. It’s certainly available and in fact I was doing the schedule right before the meeting started and it’s opened for everyone else. I’m leaving it open for a couple more days but then I have to fill it in and they are the only two that have availability in. - Schaefer asked is the $4,500.00 for Special Events for Country Fest? - Deputy Chief Finke said Special Events is going to be Country Fest, State Park Speedway and 525 Races. Country Fest and Rock Fest combined will bring in $10,000.00. 19:33 Motion by Maloney to adjourn to closed session pursuant to Wisconsin Statute Section 19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conduction other specified public business, whenever competitive or bargaining reasons require a closed session: Contract  negotiations with Joint Service with the Village of Marathon and Fire Contract for the Town of Marathon. Second by Schaefer. Roll-call vote: NAME: Aye Nay Langenhahn X Maloney X Schaefer X White X Opall X Motion carried 5:0. 20:48 Motion by Schaefer to return to open session. Second by Langenhahn. Roll-call vote: NAME: Aye Nay Langenhahn X Maloney X Schaefer X White X Opall X Motion carried 5:0. No action taken in open session after returning from closed session. E. Staff Reports Report from Deputy Fire Chief - Deputy Chief Finke said I am leaving very early tomorrow morning to go inspect our new ambulance in Ohio and the new ambulance is due to be here Friday unless we find any problems tomorrow. We are going to try to get it into service as soon as possible, because we have two ambulances that keep breaking down. - We have 6 employees on probation and we are interviewing 5 more on the 19th and we’ll take them to the Commission on the 21st. - Some other good news, the State Budget some of it got approved and Mr. Evers did some line item vetoes. The increase for Medicaid reimbursement for Ambulance Services did get passed. I talked to LifeQuest our billing company and asked them if they could give me an estimate on how much additional money that would bring in based on our Medicaid call volume and they anticipate $50,056.00. - We had a significant crash on the Interstate last night in Kronenwetter. Our ambulances responded to that and the crew is actually in a C.I.S.D. (Critical Incident Stress Debriefing) in Kronenwetter with the Kronenwetter Fire Department. F. Remarks from the Board of Directors to set the next meeting date as well as discuss items for the next meeting agenda. - Next meeting scheduled Tuesday, August 10, 2021 at 18:00 at Village of Weston Municipal Courtroom. - Langenhahn has nothing. - Maloney has nothing. - Schaefer has nothing. - White has nothing. - Opall has nothing. G. Adjourn Motion by Schaefer to adjourn. Second by Maloney. Motion carried 5:0. Opall adjourned at 20:49