Village Board of Trustees

Meeting: ELECTED BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave); Board Room Time: Monday, December 16th, 2013 @ 6:00 P.M. 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:00 pm. Present was: White, Schuster, Berger, Ziegler, Jaeger, Porlier and Ermeling. Administrator Guild, Public Works Director Donner, Community Development Director Higgins, Finance Director Jacobs, Deputy Finance Director Trautman, Project Engineer Wodalski, Taxpayer Relations Coordinator Hodell, Parks Superintendent Osterbrink, Clerk Weinkauf, Fire Chief Meilahn were also present. There were 13 audience members present. 2. Comments from the public 2.1 Judy Husar, Vice President of Financial Operations, of United Financial, 660 W. Ridgeview Dr, Appleton. 2.2 Justin Evans, of Newmark Grubb Pfefferle, 200 Washington St #100, Wausau. 3. Consent Items 3.1 Clerk - Approval of Board of Trustees Meeting Minutes from its previous meeting of 12/02/2013. 3.2 Clerk – Appointment of Election Inspectors for 2014-2015 Terms. 3.3 Finance – Recommendation to adopt the proposed revisions to the Fee Schedule. 3.4 Finance – Recommendation from Finance Director to approve Vouchers. 3.5 Personnel – Request from Administrator to approve of Carlson Dettman Classification and Compensation Plan, as well as, adoption of the Chapter entitled “Compensation”, and endorse the Administrator implementing the next phase of the plan including recommended reclassifications and a classification appeals process. 3.6 Personnel – Request from Administrator to rescind sections entitled, “Holidays”, “Vacation”, “Personal Days”, “Sick Leave”, “Wellness Days” in the current Personnel Policies & Procedures Manual and replace these sections with a Chapter entitled “Employee Paid and Unpaid Leave”. 3.7 Personnel –Request from Administrator regarding the continuation of position entitled “Intern” in the Planning & Development department for 26 weeks at 28 hours/week at a pay rate of $10/hour at a cost not to exceed $8,500. 3.8 Personnel – Request from Administrator that the position Park Maintainer be permanently re-organized to include Aquatic Center seasonal summer manager responsibilities, and that the position job description questionnaire be revised and go through a reclassification process and placed on step with the Carlson Dettman Classification and Compensation Plan. 3.9 Personnel – Request from Administrator that the position Project Manager /Stormwater Engineer be permanently re-organized into a new position entitled Deputy Director of Public Works, and that the position’s job description questionnaire be revised and go through a reclassification process and placed on step with the Carlson Dettman Classification and Compensation Plan effective 1/1/2013. 3.10 Personnel – Request from Administrator that the position “Intern” be permanently re- organized into a new position entitled Administrative/Communications Specialist, and that the position’s job description questionnaire be revised and go through a reclassification process and placed on step with the Carlson Dettman Classification and Compensation Plan. 3.11 Personnel – Request from Administrator, with prior recommendation from the Personnel Committee that the PEHP payroll benefit and the Longevity pay benefit be terminated after 1/1/2014; and that these amounts be reallocated as a one-time payment into Village employee’s HSAs ($1960), for those enrolled in the Village’s insurance plan, or reallocated as a one-time payment into Village employee’s HRAs for those employees that are not ($1240). 3.12 Personnel – Recommendation from Joint EAP Committee to enter into contract for services with Associated Employee Assistance Services, 1820 Post Road, Plover, WI.  3.13 Plan/Dev – Recommendation from the Planning Commission to approve Ordinance REZN-11-13-1404 which amends the Official Zoning Map from R-R (Rural Residential) to RTF (Residential Two Family) on the property known as 3113 Camp Phillips Road. 3.14 Property/Infrastructure – Request from Director Donner to accept a proposal for compensation regarding temporary limited easement for a proposal to do highway work by the Wisconsin Department of Transportation affecting the entrance to the Foremost Farms property on Business Highway 51. 3.15 Property/Infrastructure – Recommendation from Statewide Services, Inc., to deny insurance claim for property damage at Birchwood Highlands, 8005 Birch Street, Weston, pursuant to Wisconsin Statutes 893.80(1g) 3.16 Public Safety – Request from Administrator to prepare referendum language for the 11/04/2014 election regarding the continuation of Weston’s contract for service with City of Wausau MetroRide after 1/1/2015. 3.17 Public Safety – Recommendation from Public Safety committee that the Board of Trustees create an ordinance which creates prohibitions and restrictions on the availability of E-cigarettes (Village Ordinance Sec. 54.301 – Prohibitions Concerning Children). 3.18 Public Safety – Recommendation from Clerk to approve Operator Licenses. 3.19 Public Safety – Recommendation from Administrator Guild/Chief Meilahn to transfer Weston Fire Department property, effective 1/1/2014, specifically fleet vehicles, as well as other capital items, for the operation of the District, into the ownership and control of the District, for the District’s use in performance of its duties as prescribed by the SAFER charter. *M/S/P Berger/Schuster: Respect the request to refer items 3.5 to 3.11back to the next meeting of the Personnel Committee in January 2014. *M/S/P Berger/Porlier: To move item 3.13 to agenda item 4.3 and move item 3.10 to agenda item 4.4. *M/S/P: Jaeger/Ermeling: to approve Consent Items 3.1 to 3.4 and 3.12 to 3.19. 4. Regular Business Items for Consideration. 4.1 Discussion and consider action on the recommendation from the Planning Commission to deny application REZN-11-13-1405 requesting a rezone from B-P (Business Park) to R4 (Residential Multiple Family) on approximately 13.18 acres of the property known as 3003 Weston Avenue; as well as consider the request from Life Is Good, LLC to request that the Board of Trustees formally request that the Planning Commission reconsider their denial of comprehensive plan amendment CPMA-11-13-1406 which is wholly related to the rezone request and the Planning Commission’s recommendation to deny. Guild explained this item came from the Plan Commission and the steps necessary if this item would go back to Plan Commission for reconsideration. There were some questions from the Board members and discussion continued between Board members and the Administrator. *M/S/P Ermeling/Jaeger: To uphold Plan Commission recommendation to deny. Six in favor. One opposed. 4.2 Discussion and consider action on the recommendation from the Planning Commission to deny Home Occupation Permit for a home office for Andre Galella, D.B.A. Executive Automotive, 5902 Quentin Street (HOCC-12-13-4930). *M/S/P Schuster/Porlier: to approve the Plan Commissions recommendation. 4.3 Plan/Dev – Recommendation from the Planning Commission to approve Ordinance REZN-11-13-1404 which amends the Official Zoning Map from R-R (Rural Residential) to RTF (Residential Two Family) on the property known as 3113 Camp Phillips Road. There was some discussion among Board members not wanting to change the zoning of this property. *M/S/P Ermeling/Jaeger: To send back to Plan Commission. 4.4 Personnel – Request from Administrator that the position “Intern” be permanently re- organized into a new position entitled Administrative/Communications Specialist, and that the position’s job description questionnaire be revised and go through a reclassification process and placed on step with the Carlson Dettman Classification and Compensation Plan. *M/S/P Berger/Porlier: Request to authorize the Village Clerk to post notice of the position vacancy for Administrative/Communication Specialist and begin accepting applications, and refer this process back to the Personnel Committee (with note that this motion does not authorize any hiring actions). 5. Reports from Committees. 5.1 Acknowledgement of Plan Commission Minutes from 12/09/2013, and request to place on file. *M/S/P Jaeger/Shuster: to acknowledge the Plan Commission Minutes from 12/09/2013, and place them of file. 6. Reports from Staff. 6.1 Clerk No comment. 6.2 Everest Metro No comment. 6.3 Finance Gave update on tax collection. 6.4 Fire/EMS Meilahn gave an update regarding S.A.F.E.R. 6.5 Parks Ice Rink will be opening this Friday. 6.6 Planning No comment. 6.7 Public Works Donner updated members on some items that were discussed at PIC meeting. 6.8 Technology New phone system should be completed this week. 7. Reports from Administrator. 7.1 Discussion about 2014 Public Meeting Calendar. There was some discussion between board members and Guild with setting up a schedule for committee meetings. 8. Reports from Trustees No comment. 9. Report from President. No comment. 10. Adjourn White adjourned the meeting at 7:06 p.m. Respectfully, Sara Budnick Deputy Clerk