Village Board of Trustees

Meeting: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave); Board Room Time: Monday, January 20th, 2014 @ 6:00 P.M. 1. Call to Order 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:00 pm. Present: White, Schuster, Berger, Ziegler, Porlier and Ermeling. Jaeger was absent and excused. Administrator Guild, Public Works Director Donner, Community Development Director Higgins, Finance Director Jacobs, Deputy Finance Director Trautman, Parks Superintendent Osterbrink, Clerk Weinkauf, Police Chief Sparks and Fire Chief Meilahn were also present. There were 11 audience member present. 2. Comments from the public White asked for comments from the audience. There were no comments. 3. Consent Items 3.1 Recommendation from Clerk to approve prior meeting minutes of 12/16/2013. 3.2 Recommendation from Chief Sparks to approve submitted Operator Licenses. 3.3 Recommendation from Finance Director Jacobs to approve submitted vouchers. 3.4 Recommendation from Property and Infrastructure Committee to approve development agreement between SJM Builders and Village of Weston for Installation of Water and Sanitary Sewer Facilities to Serve the Cedar Place Subdivision in the Village of Rothschild. 3.5 Recommendation from Property and Infrastructure Committee to approve an ordinance to the Board of Trustees repealing Sections 86.300 Through 86.414 of the Municipal Code of the Village of Weston Relating to Post Construction Stormwater Management and Construction Site Erosion and Amending and Recreating the Same. 3.6 Recommendation to Retain Process Research Solutions for a Water Quality Study for the Water Utility. 3.7 Recommendation from the Plan Commission to acknowledge the 2013 Building Permits Issuance Report. 3.8 Recommendation from the Plan Commission to acknowledge the 2013 Plan Case Year to Date Report. 3.9 Recommendation from the Plan Commission to approve Ordinance REZN-11-13-1404 Amending the Official Zoning Map for the Village of Weston from R-R (Rural Residential) to RTF (Residential Two Family) on the property know as 3113 Camp Phillips Road. Refer to Item 4.1 below. 3.10 Recommendation from the Plan Commission to approve a Residential Business Permit for a home office for Andre Galella, D.B.A. Executive Automotive, 5902 Quentin Street (RBUS-12- 13-4948). 3.11 Recommendation from the Plan Commission to approve application PSUB-12-13-1416 Preliminary Plat Review for Markovich Properties Condominium First Addendum per the specifications, conditions and limitation of the submitted staff report. 3.12 Recommendation from the Director of Planning & Development to approve the renewal application for an Animal Fancier License for JCDREAMDACHS, Jennifer & Craig Czerwinski, 8807 Scenic Drive. 3.13 Public Transportation Contract for Service with MetroRide *M/S/P Schuster/Ziegler: to approve items 3.1 to 3.8 and items 3.10 to 3.13. Ermeling asked that item 3.9 be acted on separately under Business Items for Consideration (4.1). 4. Business Items for Consideration 4.1 Recommendation from the Plan Commission to approve Ordinance REZN-11-13-1404 Amending the Official Zoning Map for the Village of Weston from R-R (Rural Residential) to RTF (Residential Two Family) on the property know as 3113 Camp Phillips Road. *M/S/P Schuster/Porlier: to approve Ordinance REZN-11-13-1404 Amending the Official Zoning Map for the Village of Weston from R-R (Rural Residential) to RTF (Residential Two Family) on the property know as 3113 Camp Phillips Road, per the recommendation of the Plan Commission. Q/ Schuster said this item was referred back to the Plan Commission at the last Village Board meeting. He said almost 9 acres is wetland and can’t be built on. This individual is trying to make some changes to his exisiting house. He wants to make a separate unit for a relative. He recommends approval. Ermeling said it would still be 3 acres in RTF zoning. She said potentially someone could put several units on three acres of that property. Higgins said someone could, but this is also located on a private drive. She said there is only 3.3 acres of buildable lot. Ermeling feels the Board would be setting a precedent on this. Higgins said  the only way to rent out legally to someone on this property is to rezone it to RTF. All were in favor except Ermeling who voted no. Motion passed. 4.2 Assessor Contract for Service Guild asked for this item to be tabled. He said there are a few more revisions that need to be made. *M/S/P Ziegler/Schuster: to table this item. 4.3 Proceed into closed session under Wisconsin State Statute §19.85 (1) (c) to consider the employment, promotion, and compensation, as well as, §19.85 (1) (e) to deliberate whenever competitive or bargaining reasons require a closed session. *M/S/P Schuster/Ziegler: to convene to Closed Session at 6:20 p.m. 4.4 Return to open session and consider the following actions as discussed in the previously closed session discussion. a) Resolve that the Board of Trustees should approve of Carlson Dettman Classification and Compensation Plan, as well as, adoption of the Personnel Policy & Procedure Handbook Chapter #14 entitled “Compensation” (Resolution 1). b) Resolve that the Board of Trustees should reorganize certain positions; including, Parks Maintainer, Aquatic Center Manager, Intern, Taxpayer Relations Coordinator, Administrative Specialist, Deputy Director of Public Works (Resolution 2). c) 2014 Salary Ranges for Exempt Employees (Resolution 3). d) Labor Agreement with Teamsters represented employees as well as 2014 Wages for Non- Exempt Employees (Resolution 4). e) Disbursement of 2013 Awards and Recognition for Employees (Resolution 5). f) Offer to purchase land in the Weston Business Park South from Sutton Transport. *M/S/P Schuster/Porlier: to reconvene from Closed Session at 8:38 p.m. *M/S/P Ermeling/Berger: to approve Resolutions 1 – 4 (Items a – d), as presented in draft form by the Administrator, and revised after the closed session discussion by the Board of Trustees, which more specifically passed the Carlson Dettman Classification and compensation plan as the official class and comp plan for the Village, and empowers the Administrator to begin executing the pay plan with adjustments to Exempt, Salaried positions, empowers the Administrator to conclude 2014 wage negotiations with the Teamsters Union, and its represented employees, and furthermore directs the Administrator to develop pay-for-performance policies and guidelines which will be used to implement the Carlson Dettman pay plan and move Village employees through the various steps. No action was taken on items e and f. 5. Reports from Committees 5.1 Acknowledgement of Plan Commission Minutes from 01/13/2014, and request to place on file. 5.2 Acknowledgement of Public Safety Committee Minutes from 12/12/2013, and request to place on file. *M/S/P Ziegler/Porlier: to acknowledge items 5.1 and 5.2. 6. Reports from Staff 6.1 Clerk Weinkauf reported there would be no primary election in February for the Village of Weston. 6.2 Everest Metro No comments. 6.3 Finance No comments. 6.4 Fire/EMS approx. Meilahn reported to date there have been 140 responses for SAFER. 6.5 Parks Osterbrink reported staff is currently accepting lifeguard applications. He also gave an update on the ice rink closures and attendance. 6.6 Planning Higgins reported staff took some paperwork over to the Municipal Court Judge for her signature on a special warrant to inspect a nuisance property on Cecil Street. 6.7 Public Works Donner recognized Michael Wodalski for achieving his Professional Engineer status. He also gave an update on the snow and ice packet that is ready for publication. Schuster said the Street Crew has been doing a good job keeping the streets in good shape. 6.8 Technology No comments. 7. Reports from Administrator. No comments. 8. Remarks from Trustee No comments. 9. Reports from President No comments. 10. Adjourn White adjourned the meeting at 8:40 p.m. Respectfully, Sherry Weinkauf Village Clerk