Village Board of Trustees

Meeting: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Municipal Center (5500 Schofield Ave); Board Room Time: Monday, April 21, 2014 @ 6:00 P.M. MINUTES 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:00 pm. Present: White, Schuster, Porlier, Ermeling and Ziegler. Jaeger and Berger were both absent and excused. Administrator Guild, Director of Public Works Donner, Deputy Director of Public Works Wodalski, Director of Planning and Development Higgins, Taxpayer Relations Coordinator Hodell, Technology Director Crowe, Director of Finance Jacobs, Clerk Weinkauf, Captain Hull and Fire Chief Wirth were also present. There was one audience member present. 2. Comments from the public White asked for comments from the audience. There were no comments. 3. Communications – All standing and non-standing committees, commissions or boards. – Acknowledgement of meeting minutes and place on file with the Clerk. *M/S/P Schuster/Ziegler: to acknowledge the Committee meeting minutes and place on file. 4. Consent Items. 4.1 Recommendation to approve prior meeting minutes of 04/07/2014. 4.2 Recommendation to approve submitted vouchers. 4.3 Recommendation to approve operator licenses. 4.4 Recommendation to approve the request to move the Residential Business Permit #RBUS-3-14-5047, for Lynn Consolver-Barttelt, ABC Family Childcare from 6103 Quentin St. to 5507 Zadra St. 4.5 Recommendation to approve Resolution VW-14-11 – Resolution approving the 50’ wetland setback restrictions and the 50’ building setback restrictions along Progress Way to be removed from the Recorded Plat of Weston Business and Technology Park – South. 4.6 Recommendation to approve an ordinance amending Article IX. Signs, Section 94.157, of the Municipal Code Relating to “Electronic Message Unit Signs.” 4.7 Recommendation to approve and ordinance repealing Section 94.200 of the Zoning Code Relating to “OFP Floodplain overly district” and amending and recreating a new Section 94.200 of the Zoning Code named “OFP Floodplain overlay district.” Higgins said this ordinance comes from the DNR’s model ordinance. She spoke with the DNR today regarding two minor changes that need to be made. This includes changing the term ordinary maintenance repairs to maintenance in the non-conforming section and changing the penalty of not less than $50 and not more than $500 to a maximum of $50 a day in the enforcement section. *M/S/P Ermeling/Porlier: to approve an ordinance repealing Section 94.200 of the Zoning Code Relating to “OFP Floodplain overly district” and amending and recreating a new Section 94.200 of the Zoning Code named “OFP Floodplain overlay district, contingent on making the necessary changes as indicated above. 4.8 Recommendation to approve Wisconsin Recycling Grant Award from State of Wisconsin. 4.9 *M/S/P Schuster/Ziegler: to approve Consent items 4.1 to 4.6 and 4.8. 5. Reports from Staff 5.1 Clerk/Employee Resources Manager Weinkauf asked about the Board of Review date. It was decided the Board will adjourn to June 17th. Weinkauf will prepare the notice. 5.2 Fire Chief Meilahn gave an update on the interview schedule for SAFER vacancies.  5.3 Parks Superintendent Guild reported staff is working on the comprehensive outdoor recreation plan. 5.4 Plan/Dev Director Higgins said there will be home composting workshops held this coming Tuesday and Saturday. 5.5 Police Chief Hull gave update on a recent prostitution sting operation that officers participated in. He also gave an update on the recruitment process to replace an officer that recently retired. Detective Sergeant Dan Goff has been selected as the EMPD Officer of the Year for 2013. 5.6 Public Works Director Donner reported as of April 11th residents no longer have to run their water. Staff continues to work on capital equipment planning. He also said staff is working with an engineering firm on the bidding specifications of repainting the water tower on East Everest Avenue. Street sweeping is underway and crack sealing work will begin soon. He also added that weight limits are now posted. 5.7 Finance/Assessor Jacobs reported the Village auditors are here again this week reviewing the accounting records. He also reported the Everest Metro audit should be complete by the end of this week. 5.8 Technology Director Crowe reported he has been working on the camera system at the skate park He hopes to have it up and running by the end of the week. 6. Business Items for Consideration. 6.1 Recommendation to approve Site Plan Application #CSIT-3-14-1433/ERU-3-14- 1434, for WI Baseball Academy, per the specifications, conditions, and limitation of the submitted staff report Higgins presented the original and revised site plans to the Village Board. *M/S Schuster/Ziegler: to approve Site Plan Application #CSIT-3-14-1433/ERU-3- 14-1434, for WI Baseball Academy, per the specifications, conditions, and limitation of the submitted staff report. Q/Eric Greening with the WI baseball academy asked about the design aspect of the west building face. He presented a plan that he feels is esthetically more pleasing than the updated drawing that meets the 60% requirement. This would be approximately 40% non-metal instead of 60%. Higgins said the Plan Commission is discussing different standards and may consider something less than the 60% requirement in the future. *M/S/P Schuster/Ziegler: to withdraw the original motion. *M/S/P Schuster/Ziegler: to approve the site plan application allowing the EFIS to be removed from the west face of the building. All were in favor. 6.2 Convene into closed under Wis. Stats §19.85 (1) (e) to deliberate whenever competitive or bargaining reasons require a closed session to further consider WI Baseball Academy’s offer to purchase land from the Village of Weston in Business Park South and to further consider the negotiation strategy for the sale of the land in Business Park South. *M/S/P Schuster/Porlier: to convene to Closed Session at 6:43 p.m. Roll Call Vote: All were in favor. 6.3 Remain closed under Wis. Stats §19.85 (1) (e) to deliberate whenever competitive or bargaining reasons require a closed session to further consider TJH Real Estate LLC’s offer to purchase land from the Village of Weston in Business Park South and to further consider the negotiation strategy for the sale of the land in Business Park South. 6.4 Remain in closed session under Wis. Stats §19.85 (1) (e) to deliberate whenever competitive or bargaining reasons require a closed session to consider a counter- offer from Commerce Real Estate, LLC regarding the Board of Trustees request to repurchase 7305 Commerce Drive, Business Park North Lots #15 and #16. 6.5 Remain in closed session under Wis. Stats §19.85 (1) (e) to deliberate whenever competitive or bargaining reasons require a closed session to consider an offer to purchase land from the Village of Weston in 7010 Commerce Drive, Business Park North Lot #1. 6.6 Reconvene into open session and take action on closed session item, if necessary. *M/S/P Porlier/Ziegler: to reconvene from Closed Session at 7:45 p.m. Roll Call Vote: All were in favor.  *M/S/P Schuster/Ermeling: to authorize the Administrator to execute the four purchase and sale agreements discussed in closed session, per the terms and additions agreed upon by the Village Board. 7. Reports from Administrator Guild said staff had a conversation with Gary Guerndt who is interested in purchasing a 20 acre parcel in TIF District #1 on Weston Avenue to create a yard waste site. He also offered to buy the Village’s yard waste site and operate it. Guild encouraged Gary Guerndt to come before the Plan Commission to discuss this. He also said if the Village is going to attract construction businesses they will need some kind of a yard waste site to use. Guild reported he plans to attend the Sunrise a.m. radio program this Thursday to discuss Weston news. He also said he attended a legislator’s forum today. 8. Remarks from President/Trustees No comments 9. Adjourn. White adjourned the meeting at 7:58 p.m. Respectfully, Sherry Weinkauf Village Clerk