Village Board of Trustees

MINUTES Meeting: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave); Board Room Date/Time: Monday, July 7, 2014 @ 6:00 P.M. 1. Call to Order | Pledge of Allegiance | Roll Call of Attendance White called the meeting to order at 6:00 p.m. Present: White, Schuster, Berger, Porlier, Ermeling, Jaeger, and Ziegler. Administrator Guild, Director of Public Works Donner, Director of Finance Jacobs, Taxpayer Relations Coordinator Hodell, Parks Superintendent Osterbrink, Administrative Specialist Parker, Deputy Director of Public Works Wodalski, Attorney Yde, Deputy Fire Chief Meilahn, and Police Chief Sparks were also present. There were about 17 audience members present. 2. Comments from the public White asked for comments from the audience. James Garrity, 5805 Alderson Street, representing the Alderson Street, Joseph Avenue, and Neupert Avenue neighborhoods, requesting the Board to approve the recommendation made at the last Park and Recreation Meeting. He also wanted to thank the Police Department for the increased surveillance and observation on what is going on at the park. Edward McGrecke, of Marathon Endurance, questioned the possibility of bike rental program that John Nowaczyk from Sprockets has put forward. It was explained this is not on the agenda. Guild explained this has not been scheduled for a future meeting date yet. Mark Timken, 5909 Coronado Drive, a representative of NAOMI, said he is hopeful there will be an increased collaboration between Rothschild, Schofield, and the Metro Ride. As NAOMI learns more about the proposed revised “K” route, they are here to get out and advocate for this. Kathi Zoern, 915 N. 2nd Avenue, Wausau, who is part of Naomi Bus Task Force, thanked the Board for looking at all the possible routes to secure transit in the community. Anne Jefferson, 3926 Riverview Drive, Wausau, said she read in Sunday’s paper, the Bridge Clinic just opened a site in Weston. She stated this is another factor for the Board to think through as they consider their citizens and input from other municipalities, as to what kind of a route to put forward for the public, and to make sure people coming to Bridge Clinic can get transportation there, this will also improve businesses here as well. 3. Convene into closed session pursuant to SS19.85(1)(c), to confer with Attorney Yde, who is Legal Counsel for the Village of Weston and is rendering oral advice concerning strategy to be adopted by the Board of Trustees, with respect to litigation which it is involved with, concerning the matter Kopp v Village of Weston. *M/S/P Schuster/Ziegler: to move into Closed Session at 6:10 p.m. Roll Call Vote – all ayes. Village of Weston; Board of Trustee Meeting Minutes; 07/07/2014; Page 1 of 6 4. Reconvene into Open Session. *M/S/P Ermeling/Jaeger: to Reconvene into Open Session at 6:26 p.m. Roll Call Vote – all ayes. Since Guild needed to leave early, he requested they move down to Reports from Administrator. *M/S/P Jaeger/Porlier: to move down to Reports from Administrator. 5. Communications – All standing and non-standing committees, commissions or boards. – Acknowledgement of meeting minutes and place on file with the Clerk. *M/S/P Schuster/Ziegler: to acknowledge the Committee meeting minutes and place on file. 6. Consent Items. Osterbrink brought to the Board’s attention to the numbering on the agenda being out of order. He suggested the agenda be amended to make the Consent Item numbering be 6.1 through 6.13. *M/S/P Jaeger/Porlier: to amend the agenda to correct the agenda numbering scheme. 4.1 6.1 Approval of prior meeting minutes of 06/16/14 and Board of Review minutes of 06/17/2014. 4.2 6.2 Approval of Vouchers 4.3 6.3 Acknowledge resignations from Community Development Authority – Ron Jones, and Dan Zagzebski. 4.4 6.4 Recommendation from SAFER District and CLPS committee to amend Weston Municipal Code of Ordinances Sec 34.200 replacing references to COMM 14.02(1) with SPS 314. 4.5 6.5 Acknowledge from Property & Infrastructure Committee the contract to repair Schofield Avenue by Weston Lanes for Norcon Corporation. 4.6 6.6 Acknowledge from Property & Infrastructure Committee the contract to pave the Shorey Avenue and Heeren Street Intersection for American Asphalt. 4.7 6.7 Acknowledge from Property & Infrastructure Committee the completion of 2013 Annual Water Quality Report (a.k.a., Consumer Confidence Report) and Required Public Notifications for Weston Municipal Utilities. 4.8 6.8 Recommendation from Property & Infrastructure Committee to approve Change Order #1 for an additional overlay on Mary Lane between Dominika Street and Old Costa Lane. 4.9 6.9 Recommendation from Property & Infrastructure Committee to reject mowing proposals from Scott’s Enterprises and Re-Vi Designs. 4.10 6.10Recommendation from CLPS committee to approve request for Class A Beer and Class A Liquor License for Schierl Sales, The Store (6606 County Road J). 4.11 6.11Recommendation from Park/Rec committee to purchase a Public performance Music License for the Village of Weston. 4.12 6.12Recommendation from Park/Rec to place a portable restroom at the Weston Disc Golf course. 4.13 6.13Acknowledge from Property & Infrastructure the receipt of the 2014 Compliance Monitoring Report for the Weston Landfill. *M/S/P Jaeger/Berger: to approve Consent items 6.1 to 6.13. Village of Weston; Board of Trustee Meeting Minutes; 07/07/2014; Page 2 of 6 5. 7. Reports from Staff 5.1 7.1 Clerk/Employee Resources Manager No report. 5.2 7.2 Fire Chief Deputy Chief Meilahn asked if the Trustees has any questions of his submitted report, and there were none. 5.3 7.3 Parks Superintendent Osterbrink commented on the Aquatic Center attendance, indicating they are still selling season passes and soon the mid-season passes will go on sale (July 14th). Osterbrink explained the vandalism that occurred just prior to the weekend, and the status of the bathrooms at Machmueller and Robinwood parks. Osterbrink reported on a car accident, where the driver damaged planters, which only got chipped up, and was able to be put back in place. He also reported on the status of restitution from previous park vandals. Osterbrink reported the Aquatic Center is doing well, but rain lowers attendance. He stated there was a noise complaint from Teen Night that was recently held at the Aquatic Center. Several calls were made and the noise was turned down. Osterbrink commented on the Skate Park parking lot, and how with the EMPD presence the amount of trucks parked there is down. There was a short discussion on the camera system at the Skate Park. White said the Trustees would like to see a resolution to the camera issues. 5.4 7.4 Plan/Dev Director No report. 5.5 7.5 Police Chief Chief Sparks explained how they have been stopping and talking to people at the Skate Park, and showing no leniency. He explained their officer out on light duty will be returning soon, and a new officer will begin on the 23rd. By the end of September, they will be back to full staff. 5.6 7.6 Public Works Director No report. 5.7 7.7 Finance/Assessor Jacobs reported the Everest Metro audit has been completed and approved by the Joint Finance Committee, and the Village’s audit is in the hands of the auditor yet. We needed to have tonight’s closed session topic happen before we could officially close the books on the 2013 audit. Since there was no action, he can send this message to the auditors so they can proceed in having everything wrapped up in the next couple of weeks. The audit report will come before the Board in August. Jacobs explained Trautman is doing payroll this week for Weinkauf. He then explained what he will be working on through the end of the month. 5.8 7.8 Technology Director No report. 6. 8. Business Items for Consideration 6.1 8.1 Evaluate recommendations from Park/Rec committee and CLPS committee regarding neighborhood petition of 06/16/14 regarding issues at Kennedy Park. [Clerk’s Note – this topic was discussed after the start of Agenda Item #10 - Remarks from Trustees] Village of Weston; Board of Trustee Meeting Minutes; 07/07/2014; Page 3 of 6  Osterbrink re-stated they received two different recommendations from two committees and wanted to know which recommendation the Trustees were approving. Osterbrink explained the Park/Recreation committee recommended all items, and the CLPS committee recommended all items except the speed bump and the gate. There was discussion as to why CLPS decided not to go with the speed bump, which at the moment, no one could recall the reasoning. *M/S/P Schuster/Jaeger: to rescind 8.1 from the original motion to approve Items #8.1 – 8.4. Osterbrink stated the speed bump issue could have been a snowplowing reason, though they do not plow this parking lot during the winter months, and he was not at the last CLPS meeting to explain this. Hodell commented there was not a lot of discussion on it at the CLPS meeting. Hodell explained CLPS Committee Member Hansen just recommended the three things. Hodell commented with the gate, it was on the costs to install, and who would be responsible to unlock it or lock it. *M/S/P Schuster/Jaeger: to adopt 8.1 per the CLPS committee recommendation, with the understanding if something further needs to be done, we’ll look at installing speed bumps. White then moved back down the agenda to Item #10 – Remarks from Trustees. 6.2 8.2 Recommendation from Everest Metro JFC and CLPS committee to approve a revised charter and intra-municipal agreement governing the Everest Metro Public Safety agency. 6.3 8.3 Recommendation from Everest Metro JFC and CLPS committee to approve replacing Municipal Code of Ordinances Sec 26.100 with new language which recreates the Schofield/Weston Municipal Court as the Everest Metro Municipal Court and modifies the rules governing the Court. 6.4 8.4 Recommendation from Everest Metro JFC and CLPS committee to approve Weston Public Safety Building Occupancy and Cost Sharing Agreement and all associated Exhibits and Addendums. *M/S/P Schuster/Ziegler: to approve 8.1 – 8.4, of Business Items. 6.5 8.5 Recommendation from Personnel Committee to initiate an Employee Wellness Plan with Association Financial Group. *M/S/P Berger/Ermeling: to postpone 8.5 to the next Village Board Meeting. The Trustees then moved down to Item# 10 – Remarks from Trustees. 7. 9. Reports from Administrator Guild explained that tomorrow he will be in Madison participating in the Wisconsin Public Service Commission’s (PSC) first Broadband Planning Symposium. He will have the opportunity to speak with some people from the Wisconsin Economic Development Corporation (WEDC) about a specific Village of Weston grant package that the State is working on to help us address the broadband issues in the Business Park. There is the PSC’s Broadband Expansion Grant, which we applied for and we were not a recipient of. He explained the PSC passed information about our situation with broadband on to the WEDC, and we have been talking with them and we are working on trying to come up with a collaborative grant and aid proposal, exclusively for the Village of Weston, to help us address this issue. Guild then explained in detail proposals he is working for Charter Communications, Nsite (parent company who owns Cellcom), and Net-Pros (who currently serves the Weston Municipal Center via radio signal). He said while in Madison tomorrow, he will be talking with some people on this particular issue to get the money from the State to pay for this or at least a significant portion of the costs. He does not have the details yet of how much the WEDC is willing to commit to this project. He said they are being somewhat vague at this time, as they are specifically designing this package for the Village of Weston. Village of Weston; Board of Trustee Meeting Minutes; 07/07/2014; Page 4 of 6 Guild brought up recent discussions he has had with Gary Guerndt over the past few weeks. Guerndt is interested in purchasing 20 – 80 acres, in the Village of Weston, to own and operate his own yard waste and materials construction facility. The property he was looking at is near Business Park – South, and inside the TIF#1 District. Guild explained staff had some conversations with Guerndt about this, and indicated to Guerndt that our feelings are the Board would probably not be supportive of there being another yard waste/reclamation facility in the Village, of that size, and in our TIF District. From that discussion, Guerndt came back with a proposal to partner, cooperate, or buy out the Village from our ownership interest on the Ryan Street site. Guild stated he indicated to Guerndt that ideas can be discussed, but the Village needs the space to do this too. The Village would need to include in the discussion Babl’s, Tito’s, Mitch King, and others who would be interested in this kind of site. Guild stated he had a meeting set up with Guerndt later this week to discuss possible locations in the Village that would potentially work. Guild then explained he just found out today Guerndt is in negotiations with Intercity State Bank to purchase the golf course driving range for this purpose. Guild also stated Guerndt has been in contact with Village staff on a daily basis to actively pursue a location. Guild said a policy perspective to consider is that we do not want these activities in an urbanizing area and these are probably more suitable for more rural fringe areas of the metro area. He explained we will have to spend some time on this topic in August, or late July, about what the Board’s policy position is for these sites, how we go forward, and how they fit in to the zoning code and comprehensive plan. Guild discussed his e-mail correspondence this past week with Greg Seubert regarding deliberations about the bus. He commented the transit advocacy community are very engaged and focused on this topic again. A series of meetings has been proposed, based on citizen feedback Guild received. He is trying to construct a route that is less miles, less expensive, and still serve the core areas. He is hoping to have this done this week. Next week Thursday is the Wausau Metro Ride Transit Commission, where staff will have a chance to talk about this route with Rothschild, Schofield, and Wausau, and all partners together. The plan for the next Board meeting (July 21st) is to hold a public hearing to get people’s reaction. He stated there will be no agenda item to take action on, as this will be meant just to get people’s feedback, and then refer to the Community Life and Public Safety on July 28th, then to Finance Committee on July 30th, and back to the Board on August 4th for a final decision. He explained if the Board is not ready to make a decision on August 4th, they could hold off until their August 18th meeting. The deadline, if the Board chooses to put this up for referendum is August 26th. The big policy question for the Board to consider is if they want to put this entire topic up for referendum, or if a proposal comes back that is less expensive, with reduced miles, and still serves core areas, would the Trustees feel comfortable just agreeing to the service and putting this in the 2015 budget. He said the Board could change their mind next year or the following year, as they would not be bound to that decision. Either way, after December 31, 2014, the Village is no longer bound to any of the decisions that were made in the public referendum in June, 2012. Guild explained to White if the Board decides to have a contract with Metro Ride to provide bus service in 2015, the Board could then rescind the ordinance in January, 2015. Guild stated the reason we are talking about this now is that the contract with Metro Ride is over the course of a “fiscal” year. This is being discussed because the Village can make a change after December 31st, and staff needs to know for budget purposes. There was discussion on violating the current transit ordinance, as it was approved for 12 routes per day and currently only 7 routes are running. Schuster commented his biggest concern is only the bus people will show up, and the people against will not show up. He said that then we are stuck with the media showing the public sentiment from meetings. He is leaning more towards a referendum to get this topic once and for all decided as to what the residents want and if they are willing to pay for it. Guild stated this is a good point, however, weighing the pros and cons, the downside to a referendum is that we would most likely be spending the next number of months, between now and November, dealing with the media and residents asking for explanations, and a lot of attention focused on the referendum, taking up a lot of staff time. Guild stated there are values that the Trustees have to value, such as the media’s perception of the issue, evaluate the politics, and staff time to be invested on this topic. Guild commented that though the referendum would give some finality to this topic, but (from what he has heard) Schofield, Rothschild, and Wausau would not be in favor of the referendum because this could affect their 2015 budgets, which they would want set at that point in the year. Though, Guild stated, this should not affect the Board’s decision on this issue. Schuster stated he understands this is a lot of extra work, but feels we will not get anywhere. Schuster stated if we do not have a referendum and we do not know whether the people want it, or whether they want to pay for it, next year we will be having the same discussion. Village of Weston; Board of Trustee Meeting Minutes; 07/07/2014; Page 5 of 6  Guild explained he is working with Attorney Yde and Clerk Weinkauf to get all the referendum language prepared so if that if the referendum route (after the feedback and the final numbers) is where the Board is willing to go, we will be ready and have a question to submit to the GAB for the ballots by the deadline. Guild stated he is getting started on the Retail Coach proposal. Guild then pointed out a recent study from a California a group called Nerdwallet (who does consumer advocacy and rankings), who ranked the Village of Weston #16 out of 85 cities, who scored for best homeownership in Wisconsin. The only other city in our region named in this study was Plover. Guild suggested the Trustees table item 6.5 (8.5). This is something he and Weinkauf where working on together, and since both he and Weinkauf were going to be gone tonight, it can be brought back up in two weeks, as this is not necessarily time sensitive. White then moved back up to Communications. 8. 10. Remarks from Trustees Osterbrink and Hodell pointed out to the Trustees Agenda Item #8.1, had two different recommendations coming from both the Parks and Recreation and the CLPS Committees, and questioned which recommendation the Trustees had approved. The Trustees then went back up to Agenda Item 8.1. There were no remarks from Trustees. 9. 11. Presidents Business 9.1 11.1 Appointment of Mark Maloney to Everest Metro Joint Police Commission *M/S/P Schuster/Ziegler: to approve the Appointment of Mark Maloney to Everest Metro Joint Police Commission. White commented there are two vacancies on the CDA committee, these appointment positions are posted on Neogov. Schuster pointed out he was under the impression when agenda items are listed in “blue” color, that it meant there was an attachment to that particular item. He questioned why there was no attachment with explanation as to why we lost these two CDA committee members. Ziegler explained one of the committee members moved out of Weston, and the other decided he did not want to be a committee member. Ziegler commented, as the Chair of CDA, he would like to be involved in the recruitments process for the new CDA members. 10. 12. Adjourn. White adjourned the meeting at 7:10 p.m. Respectfully Submitted, Valerie Parker Recording Secretary Village of Weston; Board of Trustee Meeting Minutes; 07/07/2014; Page 6 of 6