Village Board of Trustees

VILLAGE OF WESTON MEETING MINUTES Meeting of: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave); Board Room Date/Time: Monday, July 21, 2014 @ 6:00 P.M. 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:03 p.m. Present: White, Schuster, Berger, Porlier, Ermeling, Jaeger and Ziegler. Administrator Guild, Director of Public Works Donner, Director of Finance Jacobs, Clerk Weinkauf, Technology Director Crowe, Director of Planning and Development Higgins, Director of Technology Crowe, Taxpayer Relations Coordinator Hodell, Deputy Fire Chief Meilahn and Chief Sparks were also present. There were 8 audience members present. 2. Public Hearing. 2.1 Open a hearing to receive public reaction relative to the recommendation from the Wausau Transit Commission that the Village of Weston continue to provide public transit services through Metro Ride throughout FY2015, revising the current route to establishing a new Route K (Scenario 6) with 8 or 9 trips daily through the Village from NCHC. White read the hearing notice and opened the hearing at 6:04 p.m. Mark Timkin, 5909 Coronado Dr., in support of a new Route K, thanked Administrator Guild for all his work on the proposed Metro Ride route. Kathi Zoern, 915 N Second Avenue, Wausau, is pleased the Village is considering Route Scenario 6 for public transportation. She hopes the Board supports this through the year 2015. Mary Testin, with Bridge Clinic in Wausau, said she is speaking on behalf of the clinic. She said there is also a new clinic in Weston. They are in support of the Route K bus service. The bus line is critical to not only their patients’ health, but includes transportation to their work. She asked the Board to support policy that enhances the public transportation system. She also submitted a letter to include with the meeting minutes. Dan Danson, Wausau, representing Mt. Sinai Synagogue, indicated he is in support of Scenario 6 and feels this is a good option. 2.2 Acknowledge feedback from public regarding this proposal and forward the Transit Commission’s recommendation and associated public feedback to the CLPS and Finance Committee’s monthly meetings, scheduled for the week of July 28th, charging them to review this recommendation and forward their recommendations to the Board for its regularly scheduled meeting of Monday, August 4th. *M/S/P Ermeling/Jaeger: to acknowledge the public feedback and forward the Transit Commission’s recommendation to the Community Life & Public Safety and Finance Committee for their review. 2.3 Close public hearing. White closed the hearing at 6:12 p.m. 3. Comments from the public. White asked for comments from the audience. There were no comments. 4. Communications. 4.1 Recommendation from Clerk to acknowledge and place on file meeting minutes from all standing and non- standing committees, commissions or boards. *M/S/P Schuster/Ziegler: to acknowledge the Committee meeting minutes and place on file. 5. Consent Items for Consideration. 5.1 Approval of prior meeting minutes of 07/07/14. 5.2 Approval of Vouchers. 5.3 Recommendation to approve operator licenses. 5.4 Recommendation from Statewide Services to disallow the insurance claim for vehicle damage by Kent Perrin, 5005 Ross Avenue, Weston. 5.5 Recommendation from Director of Planning & Development to approve the Conditional Use Permit for Redeemer Lutheran Church *M/S/P Jaeger/Schuster: to approve Consent items 5.1 to 5.5. 6. Reports from Department Directors. 6.1 Clerk/Employee Resources Manager Ermeling asked who would be responsible for the workers compensation and unemployment insurance if Nathan brown is to continue working for the Village through the DVR State LTE Internship program. Weinkauf will look into this and bring this item back to the Board. 6.2 Fire Chief Meilahn gave an update on SAFER calls/responses. 6.3 Parks Superintendent White asked if the requests made by the skate park neighbors were taken care of. Hodell said yes. There was a short discussion on young adults hanging out at the parks and what is being done with the bad behavior. 6.4 Plan/Dev Director Higgins reported the meeting, held last Wednesday, regarding the Camp Phillips corridor was well attended. There will be an informational meeting scheduled for next month. 6.5 Police Chief Sparks said the new police officer started work with the department on June 23rd. He reported on a recent traffic fatality in Schofield. Alcohol compliance checks were completed the end of June. Two businesses in Weston were non-compliant. They were cited for serving under age. He also reported on a recent incident involving a man at Kwik Trip with a loaded shot gun. One of the Department’s speed trailers was hit this morning on Ross Avenue. There was minor damage. 6.6 Public Works Director There was a short discussion on the recent graffiti damage in the Village. 6.7 Finance/Assessor Jacobs said he is working on a report for the Finance Committee. Their meeting is scheduled for July 30th. He also said he hopes to hold the audit report presentation in August. He gave an update on the new general ledger process in ADP. 6.8 Technology Director Crowe reported the camera system is up and running at the skate park. He also said it would be a good idea to add another camera in the parking lot. He will put something together to see how much this would cost. 7. Business Items for Consideration. 7.1 Recommendation from Park/Rec Committee to start a community bicycle rental program in partnership with Sprocketz Bike Shop. Guild was approached by John Nowaczyk, owner of Sprocketz Bike Shop, in regards to creating some kind of a bike rental program. He worked with him on a proposal for a public/private partnership. He explained the proposal. White asked about the rental fee. Guild said Sprocketz will not collect any of the rental fees for the first three years. Jaeger feels the Parks and Recreation Committee should review before the Board acts on this. White asked if winter storage would be a problem. John Nowaczyk said no. White asked if the other bike shop in Weston was contacted regarding this program. Guild said the other bike business was offered an opportunity to participate and is not interested at this time. Jaeger asked about the fee. It was indicated the fee is based off the type of bike. There are several different kind of bikes that can be included in the program. The Finance Committee would have to decide what the Village could afford to get. Mr. Nowaczyk said he is looking for an opportunity to add something unique to Weston. *M/S/P Jaeger/Berger: to refer this item to both the Parks and Recreation Committee and Finance Committee. 7.2 Recommendation from Administrator to approve revised Intergovernmental Services Agreement with the Town of Weston. Guild explained the agreement. *M/S/P Schuster/Berger: to approve the revised Intergovernmental Services Agreement with the Town of Weston. 7.3 Recommendation from Personnel Committee to initiate an Employee Wellness Plan with Associated Financial Group. There was a short discussion on making the health risk assessment mandatory for all employees. Weinkauf said the Village’s health insurance agent recommends not making it mandatory the first year. *M/S/P Jaeger/Berger: to approve the Healics proposal for employee health risk assessments in the amount of $2,940. 8. Report from the Administrator. Guild reported he is continuing discussions with Rothschild and Kronenwetter regarding a municipal court merger. He continues to work on the SAFER IAFF lawsuit. He recently attended a Public Service Broadband symposium. He also continues to look into state funding for broadband. Ermeling is concerned with the Village having to pay all the legal fees for the proposed municipal court merger. She would like to see the other municipalities share those costs. Guild disagrees. He does not feel that everyone sees the benefit of shared services. Schuster agrees with Ermeling. Guild will make sure this item is referred to the Finance Committee. He will put something together for the Finance Committee to review at a future meeting. White said to make sure the Schofield/Weston Municipal Court Judge is involved with the process. 9. Remarks from Trustees. No comments. 10. Remarks from the President. No comments. 11. Convene to closed session pursuant to SS 19.85 (1) under: 11.1 Subsection 19.85 (1) (e) whenever competitive or bargaining reasons require a closed session regarding negotiations and strategy for securing with broadband internet service construction agreement for the Weston Business and Technology Park with NetPros and/or Charter. 11.2 Subsection 19.85 (1) (e) for the deliberation and/or negotiation of purchasing property located at 6909 Rickyval Street and selling property owned by the Village of Weston located on Progress Way in the Weston Business and Technology Park. 11.3 Subsection 19.85 (1) (c) to consider compensation and performance evaluation data of the Village Administrator. *M/S/P Schuster/Ziegler: to convene to closed session at 7:21 p.m. Roll call vote: All were in favor. 12. Reconvene to Open Session, no action will be taken at this time. *M/S/P Schuster/Ermeling: to reconvene from closed session at 8:20 p.m. Roll call vote: All were in favor. 13. Adjourn. *M/S/P Ermeling/Porlier: to adjourn the meeting at 8:21 p.m. Respectfully, Sherry Weinkauf Village Clerk  : 1810 N. 2nd Street , ^ ., \I 54403 b:r,:Community i P:715-848-4884 HEALTH CLINIC | F: 715-845-5385 Medicsl, Dental, S. Counsei'r-g Scrvicos i bridgeclinic.org 7/21/14 Dear Village o f W e s t o n Board and Administrators: W e are w r i t i n g as the P r e s i d e n t o f the B o a r d o f D i r e c t o r s f o r B r i d g e C o m m u n i t y H e a l t h C l i n i c - a federally qualified health clinic. A significant n u m b e r o f our patients depend o n convenient and affordable bus service t o reach o u r three c l i n i c sites, w h i c h p r i m a r i l y target the underserved. S i n c e o u r m i s s i o n is t o increase access t o m e d i c a l , m e n t a l h e a l t h , a n d d e n t a l services f o r a l l residents, n o m a t t e r t h e i r i n c o m e l e v e l o r insurance status, the federal g o v e r n m e n t requires that o u r c l i n i c p r o v i d e adequate t r a n s p o r t a t i o n t o and f r o m o u r c l i n i c sites. W h e n w e applied t o o u r Federal F u n d e r s t o add the W e s t o n site, the bus service w a s r u n n i n g and p r o v i d i n g the necessary access. I t w o u l d b e a h u g e b l o w t o o u r p a t i e n t s i f t h i s b u s s e r v i c e d i d n ' t c o n t i n u e . O w n i n g a n d m a i n t a i n i n g a d e p e n d a b l e v e h i c l e p l u s t h e c o s t o f gas i s d i f f i c u l t t o a f f o r d f o r m o s t o f o u r patients. I n fact m o r e t h a n 4 0 % o f the school c h i l d r e n i n o u r area q u a l i f y for free o r reduced-cost lunches. L o w - c o s t , v i a b l e t r a n s p o r t a t i o n w i t h easy access a n d c o n v e n i e n t routes i s v i t a l t o a c o m m u n i t y l i k e o u r s . W o r k e r s n e e d t o get t o w o r k , students n e e d t o get t o s c h o o l , a n d u n e m p l o y e d people need the o p p o r t u n i t y to seek w o r k w i t h o u t w o r r y i n g about transportation. W i t h the baby b o o m e r generation aging, those seniors w h o can n o longer drive w i l l also be l o o k i n g to public transportation. W i t h o u t convenient bus service to and f r o m and around W e s t o n , y o u also r i s k alienating residents f r o m f a m i l y , friends, and j o b opportunities. I s o l a t i o n can also be d e t r i m e n t a l t o a p e r s o n ' s m e n t a l health. Please support policy that enhances the public transportation system so that our patients can access a n adequate, u s e f u l bus service. L o w cost t r a n s p o r t a t i o n is v i t a l t o a h e a l t h y c o m m u n i t y and for a good quality o f life for local people. T h a n k y o u for y o u r consideration o n this topic. Sincerely, Jefnnifer S t a n k o w s k i , B o a r d P r e s i d e n t O n behalf o f Bridge C o m m u n i t y Health Clinic's Board o f Directors Bridge C o m m u n i t y Health Clinic 1 8 1 0 N . 2 " ' ' Street Wausau, W i 54403