Village Board of Trustees

Village of Weston, Wisconsin OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, May 2, 2016, at 6:00 p.m. A. Opening of Session. 1. Meeting called to order by President Ermeling at 6:00 p.m. 2. Pledge of Allegiance to the Flag. 3. Clerk will take attendance and roll call. Roll call indicated 6 Board of Trustees’ members present. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier NO Village Staff in attendance: Guild, Jacobs, Higgins, Donner, Weinkauf, Wodalski, Osterbrink and Crowe. Everest Metro Chief Sparks, Fire Chief Savage and staff members Lenhard, Yonker, Phelps and Mroczenski were also in attendance. 4. Request for silencing of cellphones and other electronic devices. Ermeling requested for the silencing of cellphones. 5. Acknowledgement of Visitors No comments. B. Correspondence and comments from the public. Ermeling asked for comments. There were none. C. Presentations There were no presentations. D. Consent Business Items 6. Award the 2016 Chip Sealing Project to Scott Construction, Inc. 7. Award the 2016 Crack Sealing Project to Fahrner Asphalt Sealers, LLC. 8. Award the 2016 Asphalt Overlay Project to American Asphalt. 9. Award the Ross Avenue Deck Repair Project to Norcon Corporation. 10. Approve the Aquatic Center Emergency Action Plan. 11. Approve Resolution No. 2016-007 to establish the Committee and Commission appointments and terms. 12. Approve the appointment of Randy Balk as the new alcohol licensing agent for Crane Meadows Golf Course. 13. Approve Operator Licenses. 14. Approve payment of expenditures – Voucher #43300 – 43374. 15. Approve Board of Trustee Minutes from April 18, 2016. Village of Weston Meeting Minutes for May 2, 2016  Motion by Schuster, second by Ziegler to approve Consent Items D6 to D15. Motion by Schuster, second by White to amend the original motion to include changing the term for Roger Esker to 2016-2017, and Katrina Clark to 2016-2018. All were in favor of the motion as amended. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - 16. Items Removed from Consent (if any). There were no items removed from Consent. E. Reports from Committees, including draft meeting minutes (if any). 17. Community Life, and Public Safety (per Schuster/Hodell). 18. Community Development Authority (per Berger/Guild). 19. Finance (Per Berger/Jacobs). 20. Parks and Recreation (per Ostrowski/Osterbrink). 21. Personnel (Per Ziegler/Weinkauf). 22. Plan Commission (Per White/Higgins). 23. Property & Infrastructure (Per Ziegler/Donner). 24. Zoning Board of Appeals (Per Higgins). 25. SAFER Board of Directors. Motion by White, second by Berger to acknowledge items E17, E21 and E25. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - F. Reports from Departments 26. Clerk. No comments. 27. Fire & EMS. The new battalion chief will be starting a regular schedule next week. He also reported that SAFER assisted with two mutual aid fires. 28. Finance. Jacobs gave an update on the new recycling grant legislation and said this was good news for Weston. 29. Parks & Recreation. Osterbrink reported he gave a presentation at a recent tourism summit. In three weeks the pool will be filled. Currently some painting and pool surface maintenance is being worked on. The Aquatic Center Manager has received 23 to 25 applications for the aquatic center. Village of Weston Meeting Minutes for May 2, 2016  30. Planning & Development. Higgins reported there would be a public hearing at the next meeting for the subdivision ordinance. 31. Police. Sparks said he attended Kwik Trip’s grand opening and received a $1000 donation to put toward the K-9 program. The Department will be hosting the Everest Area Optimist Bike Rodeo on May 7th. 32. Public Works & Utilities. Donner explained how the Services Department are sharing duties between the Street and Park Departments. The Yard waste pick up began today. He also said he received a quote for no-fault sewer back up insurance. He would like to continue to have discussions on this item between now and budget time. There was a short discussion on the Village having this kind of coverage. 33. Technology Services. Crowe reported he has been working with staff member Yonker on the use of the new Beehive software for tracking the yard waste pickup. 34. Village Relations. Hodell reported the Village Wide Rummage Sale will begin on Friday and the Farmers Market will open on Saturday. 35. Department Directors may be dismissed following reports. G. Regular New Business 36. Approve the purchase and installation of a variable frequency drive on the main circulation pump at the Aquatic Center. Osterbrink said this was not a budgeted item. He explained how this would work with the flow. Motion by Schuster, second by Ziegler to approve the purchase and installation of a variable frequency drive on the main circulation pump at the Aquatic Center. There was a short discussion on the back up motors. Ermeling asked about funding. Jacobs suggested the money come from the room tax fund. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - 37. Discussion on Lumin Training for the Board of Trustees. Weinkauf said Lumin Advantage Consulting would like the Board of Trustees to all take the MBTI, TKI and Strengths Finder surveys. They would also like to meet with the Board on June 1st from 5:30 to 7:30 to review and compare those results. H. Report from the Administrator. No comments. I. Remarks from Trustees (No Board action will be taken for this agenda item). No comments. J. Remarks from the President (No Board actions will be taken for this agenda item). No comments. K. Discuss items to be included for next agenda (No Board actions will be taken for this agenda item). Ermeling asked for the Clerk to put the election of a Vice president on the next agenda. Village of Weston Meeting Minutes for May 2, 2016 L. Set next regular meeting date for Mon, May 16, 2016. • SE Quadrant Open House on Monday, May 9th, 2016. M. Adjourn. Motion by White, second Ziegler to adjourn the meeting at 6:48 p.m. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Sherry Weinkauf, Cler Village of Weston Meeting Minutes for May 2, 2016 Village of Weston Meeting Minutes for May 2, 2016