Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Monday, January 30, 2017, at 4:30 p.m. CALL TO ORDER AT 4:30 P.M. Ermeling called the meeting to order at 4:30 p.m. Roll Call of the Board. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon NO White, Loren YES Mark Porlier NO ANNOUNCEMENTS, AWARDS, RECOGNITIONS. The Tender Reflections Ribbon Cutting is scheduled for Friday, February 3rd at 4:00 p.m. CONVENE INTO COMMITTEE OF THE WHOLE. 1. Review with Administrator last 30 days of activities and projects. Guild said staff is in the process of making changes in the Board room. He explained the process of the Committee of the Whole. This is on a trial basis and he is hoping to get feedback from Board members. Guild reported the Wausau/Central Wisconsin Convention and Visitors Bureau is making some changes. Both Kronenwetter and Mosinee have pulled out. Rothschild is currently unsure. Guild said Greg Schremp would like to come before the Board to discuss his Wisconsin Deferred Compensation payroll contributions. Guild reported staff is in the process of setting up a meeting with Schofield and Rothschild to discuss using new software for the joint pool passes. Staff is also moving forward with the uniform addressing project for Weston. If there are questions Higgins can provide more information. There have been some discussions on changing Schofield Avenue to Grand Avenue and Jelinek Avenue to Stadium or DC Everest Avenue. Guild also reported on the Sandy Meadows neighborhood discussion regarding sidewalks. Staff will send a letter indicating that sidewalks will not be put in. Trustee White said there is a sidewalk placement policy in place. The Board should review the policy again at a future meeting. BOARD OF TRUSTEES MTG MINUTES FOR JANUARY 30, 2017  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Schuster would like to see if we can do anything with Crafties. He’s very disappointed about the gaming machines that were put in. Guild said he did talk to the Village Attorney regarding this. He offered to have the Village Attorney research a possible license revocation since Mr. Rybacki provided false information during testimony at a hearing. The Trustees agreed the Administrator should proceed with having the attorney research this. There was a short discussion on having citizens sworn in at public hearings. There was also a short discussion regarding Greg Schremp’s request for reimbursement on his deferred compensation account. Guild will respond back to him indicating that he needs to come up with the reimbursement amount. 2. Review with Administrator 2017 Annual Work Plan. Guild reviewed the items listed in his 2017 annual work plan. He reviewed the master concept plan for the Camp Phillips Centre. He said discussions on the project are going well. There was a short discussion on the wetlands within the project. Guild asked the Board if they wanted him to continue to move forward with the Camp Phillips corridor plan. White said the village should focus on the southeast quadrant plan. A discussion continued regarding eminent domain procedures. Guild presented a map showing TIF 2 properties for sale. He said there needs to be a plan for TIF 2 while the village is working on TIF 1. There was a lengthy discussion on the SE quadrant project versus TIF 2 redevelopment. Guild also commented on the proposed Municipal Center project. 3. Review with Administrator any items listed further on this agenda. Guild asked if there were any other policy issues to discuss. White said the Committee of the Whole agenda needs to have more item detail. Ermeling suggested the Board of Trustees agenda be part of the Committee of the Whole agenda. She also asked for a statement to be included that no action will be taken on items listed under the Committee of the Whole section. RECONVENE INTO REGULAR SESSION OF BOARD. Ermeling reconvened to the regular board meeting at 6:02 p.m. Sherry Weinkauf, Clerk BOARD OF TRUSTEES MTG MINUTES FOR JANUARY 30, 2017  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Monday, January 30, 2017, at 6:00 p.m. CALL TO ORDER AT 6:00 P.M. Ermeling called the meeting to order at 6:10 p.m. PLEDGE OF ALLEGIANCE. ROLL CALL. Roll call indicated 5 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon NO White, Loren YES Mark Porlier NO OPPORTUNITY FOR CITIZENS TO MAKE PUBLIC COMMENTS. Ermeling asked for comments. There were none. REPORTS FROM COMMITTEES. 1. Community Development Authority 2. Community Life, & Public Safety 3. Community Marketing Task Force 4. Everest Metro Public Safety 5. Finance 6. South Area Fire & Emergency Response 7. Parks & Recreation 8. Personnel 9. Plan Commission 10. Property & Infrastructure 11. Zoning Board of Appeals Motion by White, second by Ostrowski to acknowledge Item #5 and place on file. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES BOARD OF TRUSTEES MTG MINUTES FOR JANUARY 30, 2017  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Ziegler, Jon - White, Loren YES Mark Porlier - REPORTS FROM STAFF 12. Crowe, Nathan – Technology 13. Donner, Keith – Public Works 14. Higgins, Jen – Planning & Development 15. Hodell, Renee – Taxpayer Engagement 16. Jacobs, John – Finance 17. Osterbrink, Shawn – Parks 18. Savage, Matt – EMS & Fire 19. Sparks, Wally – Police 20. Tatro, Scott – Facilities 21. Weinkauf, Sherry – Clerk 22. Wodalski, Michael – Operations There were no reports to acknowledge. Ermeling asked for the reports section to be moved to the Committee of the Whole section on future agendas. CONSENT AGENDA – 23. Approve Resolution No. 2017-001 to amend the Village’s 2016 Operating Budget – General Fund in the net grand total amount of $75,479. 24. Approve Resolution No. 2017-002 to amend the Village’s 2017 Operating Budget – General Fund in the net grand total amount of $55,649. 25. Approve Operator Licenses. 26. Approve Payment of Expenditures – Voucher #44875 to 45012. 27. Approve Board of Trustees Mtg Minutes of Dec 19, 2016. 28. Approve 2017 – 2019 Contract for Assessment Services with Greg Schmidt. Motion by White, second by Schuster to approve Consent items 23 to 28. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon - White, Loren YES Mark Porlier - NEW BUSINESS. No comments. BOARD OF TRUSTEES MTG MINUTES FOR JANUARY 30, 2017  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES REPORT FROM ADMINISTRATOR. No comments. REPORT FROM TRUSTEES. No comments. REPORT FROM PRESIDENT. There was a short discussion on composing the next agenda. ADJOURN UNTIL FEBRUARY 20, 2017. Motion by Berger, second by White to adjourn the meeting at 6:24 p.m. Roll call vote: Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon - White, Loren YES Mark Porlier - Sherry Weinkauf, Clerk BOARD OF TRUSTEES MTG MINUTES FOR JANUARY 30, 2017