Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Monday, February 20, 2017, at 4:30 p.m. CALL TO ORDER AT 4:30 P.M. Ermeling called the meeting to order at 4:30 p.m. PLEDGE OF ALLEGIANCE. ROLL CALL Roll call indicated 6 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott NO Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Village Staff in attendance: Guild, Jacobs, Wodalski, Crowe, Hodell, Stroik, Lenhard, and Osterbrink. Everest Metro Chief Sparks was also in attendance. ANNOUNCEMENTS, AWARDS, RECOGNITIONS. None APPROVAL OF PREVIOUS MEETING MINUTES. • January 30, 2017 Motion by White, second by Ziegler to approve the January 30, 2017 minutes and place on file. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES CONVENE INTO COMMITTEE OF THE WHOLE. The Board of Trustees convened into Committee of the Whole at 4:33 p.m.  BOARD OF TRUSTEES MEETING AGENDA 1. Discussion about economic development activities in TIF Districts 1 & 2. (15 minutes) Guild reported there was a meeting last week Wednesday to discuss the plan implementation of the Camp Phillips Centre project. He reviewed the Ehlers contracts and said these contracts were listed under consent items. He gave an update on the Camp Phillips Road corridor plan. A CDA meeting is scheduled for Tuesday, March 21st at 4:30 p.m. 2. Discussion about policy questions regarding future fleet and street maintenance spending, as well as consideration of the creation of future special charges and/or assessment, and/or a vehicle registration fee. (15 minutes) a) Future Fleet Replacement Spending. Wodalski reviewed the fleet replacement schedule. b) Future Infrastructure Maintenance Spending. c) Funding Sources for Street Maintenance – Special Charges and/or Assessments. d) Funding Sources for Street Maintenance – Vehicle Registration Fee. There was a short discussion on street maintenance funding, vehicle registration fees, DMV address errors and the proposed budget for spending and special charges/assessments. Ermeling said she does not want to see special assessments on street maintenance/fleet. costs. She recommends the Village use the debt service exemption. White suggested an increase in taxes and implement a vehicle registration fee. Discussions continued regarding the Expenditure Restraint program. Ermeling suggested just using the debt service exemption and not implementing a vehicle registration fee, but would like more information on this kind of fee. Staff will bring more information back to the board for review. 3. Discussion about Marathon County uniform addressing project. (15 minutes) Higgins gave an update on the addressing project. Staff has been working on the renaming of streets. She said if the board members have any suggestions to please let her know. 4. Opportunity for Trustees to ask questions about agenda items listed under consent agenda on this meeting agenda. (15 minutes) Ermeling asked the Trustees if they had any questions on the consent items. White would like to see action taken under each department’s consent items. Sparks reported the police department has been busy with an investigation of a death at Wiggly Field. The Department has also been busy with drug warrants. 5. RECONVENE INTO REGULAR SESSION OF THE BOARD. Motion by White, second by Ziegler to recess until 6:00 p.m. and then reconvene into the regular session of the Board. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES BOARD OF TRUSTEES MTG MINUTES FOR FEBRUARY 20, 2017  BOARD OF TRUSTEES MEETING AGENDA PRESENTATIONS/PUBLIC HEARINGS 6. Camp Phillips Road Corridor Plan – A Supplemental element of the Village of Weston Comprehensive Plan. Ermeling opened the hearing at 6:01 p.m. Guild said the comprehensive plan is a 20-year forecast. The Village is legally required to do comprehensive planning. He reviewed the plan and stated the forecast is a vision. Ermeling asked if there were any citizens that would like to make comments or have questions. There were none. Ermeling closed the hearing 6:09 p.m. OPPORTUNITY FOR CITIZENS TO MAKE PUBLIC COMMENTS. 7. Greg Schremp - Wisconsin Deferred Compensation reimbursement request Mr. Schremp was not present. Guild said Mr. Schremp will come before the Personnel Committee to have his issue addressed. 8. Brian Zinser - allow the use of all-terrain vehicles on Village streets. Mr. Zinser was not present. Guild said Mr. Zinser will come before the Community Life and Public Safety Committee to discuss the use of all-terrain vehicles on village streets. Schuster asked if the item should also go to the Park and Recreation Committee. Guild said it can, but it should go to the Community Life and Public Safety Committee first. White added that an ordinance would need to be approved for this. He is concerned with enforcement. Motion by Ziegler, second by Schuster to refer this item to the Community Life and Public Safety Committee. Yes Vote: 5 No Votes: 1 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren NO Mark Porlier YES REPORTS FROM COMMITTEES. 9. Community Development Authority 10. Community Life, & Public Safety 11. Community Marketing Task Force 12. Everest Metro Public Safety 13. Finance 14. South Area Fire & Emergency Response 15. Parks & Recreation 16. Personnel BOARD OF TRUSTEES MTG MINUTES FOR FEBRUARY 20, 2017  BOARD OF TRUSTEES MEETING AGENDA 17. Plan Commission 18. Property & Infrastructure Motion by White, second by Ostrowski to acknowledge committee reports (9, 10, 15-18) and place on file. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES REPORTS FROM STAFF. 19. Crowe, Nathan – Technology 20. Donner, Keith – Public Works 21. Higgins, Jen – Planning & Development 22. Hodell, Renee – Taxpayer Engagement 23. Jacobs, John – Finance 24. Osterbrink, Shawn – Parks 25. Savage, Matt – EMS & Fire 26. Sparks, Wally – Police 27. Tatro, Scott – Facilities 28. Weinkauf, Sherry – Clerk 29. Wodalski, Michael – Operations 30. Yde, Matt - Attorney Ermeling asked if there were any additional comments from staff. Guild said he received an email regarding SAFER’s 2016 annual report. It will go before the Community Life and Public Safety Committee and Board of Trustees to acknowledge. Motion by Schuster, second by Ziegler to acknowledge staff reports and place on file. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES BOARD OF TRUSTEES MTG MINUTES FOR FEBRUARY 20, 2017  BOARD OF TRUSTEES MEETING AGENDA CONSENT AGENDA. Admin 31. Approve compensation adjustment re: Skerven, Trevor. 32. Approve compensation adjustment re: Stroik, Donna. 33. Approve compensation adjustment re: Trittin, Jenna. 34. Approve the Director proceed with the recruitment of a Utility Technician position. 35. Approve revisions to Developer’s Agreement with Birchwood Highlands. 36. Approve contract with Ehlers re Developer Proforma Negotiations. 37. Approve contract with Ehlers re Impact Fee Proposal 38. Approve contract with Ehlers re TID1 Analysis & Debt Restructuring. 39. Approve contract with Ehlers re TID2 Analysis & Debt Restructuring 40. Approve Resolution No. 2017-007 endorsing changes to the term limits of the Wisconsin Board of Commissioners of Public Lands State Trust Fund Loan Program. 41. Approve Resolution No. 2017-008 requesting state legislation to draft and approve special legislation regarding Village of Weston Tax Increment Financing District #2. 42. Approve Resolution No. 2017-009 soliciting support from Marathon County for Village planning studies. 43. Approve Resolution No. 2017-010 to pursue legislative support allowing credit card fees to be added to utility payments. Motion by Schuster, second by Ostrowski to approve consent items 31 to 43. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Clerk 44. Approve Class B Beer and Class C Wine license for Becca’s Café, 4002 Schofield Avenue, #3. 45. Approve Ordinance No. 17-004 Amending Article 1., Offenses and Miscellaneous Provisions, Section 54.102, Firearms and Weapons Restricted Where Prohibited. 46. Approve the Operator Licenses. 47. Approve modification of Employee Handbook. 48. Approve the Temporary Class B Wine license for Woodson YMCA’s Corkscrews and Snowshoes Event to be held at Camp Sturtevant, 2701 Northwestern Avenue. Motion by Porlier, second by Ziegler to approve consent items 44 to 48. Q/ Schuster asked if any officials or employees need to be authorized by the Board. White said that needs to happen in a Board of Trustees closed session meeting. BOARD OF TRUSTEES MTG MINUTES FOR FEBRUARY 20, 2017  BOARD OF TRUSTEES MEETING AGENDA Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Finance 49. Approve Resolution No.2017-003 & Ordinance No.17-005 re Tourism Commission & Room Tax. 50. Approve Payment of Expenditures – Voucher #45013 to #45221 and #90003. Motion by Ostrowski, second by White to approve consent items 49 and 50. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Parks 51. Approve the beverage service agreement with Mid-Wisconsin Beverage for one additional year. 52. Approve changing the hours of operation at the Aquatic Center on Sundays to open at 1:00 p.m. instead of 11:00 a.m. 53. Approve the purchase of a new soft serve ice cream machine. 54. Allow staff to accept park reservations up to 365 days in advance and allow staff to open and close shelter and restroom facilities as needed. 55. Approve replacing the pool heater at the Aquatic Center. 56. Award contract to Norcon Corporation for skate park repairs for $12,351.15. 57. Award the waterslide surfacing project to Fischer Brother Enterprises for $27,750.00. 58. Approve contract w/ MI-Tech re structural inspections of the Aquatic Center slide tower structures. Motion by White, second by Porlier to approve consent items 51 and 57. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS BOARD OF TRUSTEES MTG MINUTES FOR FEBRUARY 20, 2017  BOARD OF TRUSTEES MEETING AGENDA Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Motion by Schuster, second by Ostrowski to approve consent item 58. Yes Vote: 4 No Votes: 0 Abstain: 2 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon Abstain White, Loren YES Mark Porlier Abstain Planning & Development 59. Approve Ordinance No.2017-001 to repeal Chapter 46 of the Code of Ordinances entitled “Mobile Homes” and amending, renaming, renumbering and recreating a new chapter 46 of the Code of Ordinances named “Manufactured and Mobile Home Communities”. 60. Approve Ordinance No.2017-002 adopting the 2017 official zoning map and official extraterritorial zoning map. 61. Approve Ordinance No.2017-003 adopting components of the Village’s Comprehensive Plan; consisting of the Camp Phillips Corridor Plan as part of volume 3-supplemental plans. 62. Approve Resolution No.2017-005 amending the Village Fee Schedule. 63. Approve Resolution No.2017-006 adopting a policy for naming future public parks, public facilities and/or streets in the Village. Ermeling has some concerns with item 62 relating to the Village Fee Schedule. She feels the village may be getting carried away with permit fees. Guild explained this is a mechanism to make sure infrastructure is done appropriately and to village standards. Ermeling asked why there had to be a fee to replace a water heater. She does not have an issue with taking out a permit for this, but does have a concern with the fee. Schuster would like more time to review the fee schedule again. Motion by Schuster, second by Ostrowski to defer item 62 to the next regular meeting. Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES BOARD OF TRUSTEES MTG MINUTES FOR FEBRUARY 20, 2017  BOARD OF TRUSTEES MEETING AGENDA Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Motion by Schuster, second by White to approve consent items 59 to 61 and 63. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Public Works 64. Approve amendment of 2017 CIP for fleet replacement. 65. Approve sewer utility rate and charges. 66. Approve a 2-year contract renewal with Hydro Corp to perform cross connection control program compliance inspections and documentation. Motion by White, second by Ostrowski to approve consent items 64 to 66. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES NEW BUSINESS. No comments. REPORT FROM ADMINISTRATOR. Guild reminded the Board of Trustees that a meeting of the CDA is scheduled for tomorrow. REPORT FROM TRUSTEES. Ziegler said he would be absent from the next Community Life and Public Safety Committee. REPORT FROM PRESIDENT. No comments. BOARD OF TRUSTEES MTG MINUTES FOR FEBRUARY 20, 2017  BOARD OF TRUSTEES MEETING AGENDA ADJOURN UNTIL MARCH 20, 2017. Motion by Schuster, second by Porlier to adjourn the meeting at 6:32 p.m. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Sherry Weinkauf, Clerk BOARD OF TRUSTEES MTG MINUTES FOR FEBRUARY 20, 2017