Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Monday, March 20, 2017, at 4:30 p.m. CALL TO ORDER AT 4:30 P.M Ermeling called the meeting to order at 4:30 p.m. PLEDGE OF ALLEGIANCE. ROLL CALL: Roll call indicated 5 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott NO Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier NO Village Staff in attendance: Guild, Jacobs, Wodalski, Crowe, Hodell, Higgins, Lenhard, and Osterbrink. Everest Metro Chief Sparks was also in attendance. ANNOUNCEMENTS, AWARDS, RECOGNITIONS. 1. Chamber Networking PM @ Scout Center –Thursday, March 23 2. Speak Your Peace Workshop – Wednesday, April 12 3. Public Official/Staff Recognition Reception – Monday, April 17 4. Chamber Business Expo – Thursday, April 20, 2017 5. Effective Leadership Officials Workshop (mandatory) – Tuesday, May 23, 2017 APPROVAL OF PREVIOUS MEETING MINUTES FROM FEBRUARY 20, 2017. Motion by Schuster, second by Ziegler to approve the February 20, 2017 minutes and place on file. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier -  BOARD OF TRUSTEES MTG MINUTES FOR MARCH 20, 2017 CONVENE INTO COMMITTEE OF THE WHOLE. The Board of Trustees convened into Committee of the Whole at 4:36 p.m. 6. CONVENE INTO CLOSED SESSION UNDER WISCONSIN STATE STATUTES 19.85 (1)(c) for considering performance of any public employee over which the governmental body has jurisdiction or exercises responsibility to consider allowing a Village employee/official to carry a weapon or firearm in all village owned buildings. 7. CONVENE INTO CLOSED SESSION UNDER WISCONSIN STATE STATUTES 19.85 (1)(e) for deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session to discuss the acquisition of property along the Camp Phillips Road corridor. 8. CONVENE INTO CLOSED SESSION UNDER WISCONSIN STATE STATUTES 19.85 (1)(g) for conferring with legal counsel for the governmental body who is rendering written advice concerning strategy to be adopted by the body with respect to litigation in which it is likely to become involved regarding the Crafties’ alcohol license. Motion by White, second by Ostrowski to convene to closed session. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Motion by Schuster, second by Ziegler to authorize two individuals to carry a weapon or firearm in all village owned buildings as requested by those individuals. Q/ Schuster asked about training. There was a short discussion on training. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Official Minutes: Page #2  BOARD OF TRUSTEES MTG MINUTES FOR MARCH 20, 2017 9. Convene into open session. Motion by Schuster, second by White to reconvene from closed session at 5:43 p.m. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - 10. Opportunity for Trustees to ask questions about agenda items listed under consent agenda on this meeting agenda. Ermeling said she has concerns with the fees (item 49). Guild said there are no building permit/planning department fees included this time. Donner also requested that item 44 be postponed to the next meeting RECONVENE INTO REGULAR SESSION OF BOARD & TAKE ACTION ON CLOSED SESSION ITEMS, IF NECESSARY. Motion by Ziegler, second by Ostrowski to convene into the Regular session of the Board. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Item 7. Motion by Ziegler, second by Schuster to have Planning Director make edits to the resolution, as discussed in closed session, and bring back to the Board for consideration at the next meeting. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Official Minutes: Page #3  BOARD OF TRUSTEES MTG MINUTES FOR MARCH 20, 2017 Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - OPPORTUNITY FOR CITIZENS TO MAKE PUBLIC COMMENTS. Ermeling asked for comments. There were no comments. PRESENTATIONS/PUBLIC HEARINGS 11. Presentation from Marathon County Officials regarding Uniform Addressing project. A presentation was given by Marathon County officials on the Uniform Addressing project. Schuster and Ermeling have concerns with some of the other municipalities opting out of the project. Trustee White feels the Village made the right decision the first time to participate in this project. REPORTS FROM COMMITTEES. 12. Community Development Authority 13. Community Life, & Public Safety 14. Community Marketing Task Force 15. Everest Metro Public Safety 16. Finance 17. South Area Fire & Emergency Response 18. Parks & Recreation 19. Personnel 20. Plan Commission 21. Property & Infrastructure Motion by Schuster, second by White, to acknowledge committee reports 12, 13, 16, and 18 to 21. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - REPORTS FROM STAFF. 22. Crowe, Nathan – Technology 23. Donner, Keith – Public Works 24. Higgins, Jen – Planning & Development 25. Hodell, Renee – Taxpayer Engagement 26. Jacobs, John – Finance 27. Osterbrink, S – Parks 28. Savage, Matt – EMS & Fire 29. Sparks, Wally – Police Official Minutes: Page #4  BOARD OF TRUSTEES MTG MINUTES FOR MARCH 20, 2017 30. Tatro, Scott – Facilities 31. Weinkauf, S – Clerk 32. Wodalski, M – Operations 33. Yde, Matt – Attorney Motion by White, second by Ostrowski, to acknowledge items 22 to 33. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - XIII. REPORTS FROM PROJECTS . 34. Tax Increment Finance District #1 – Project Plan Amendment Schedule & DRAFT plan document. Guild said there is no formal action required on item 34. Motion by Schuster, second by Ziegler, to acknowledge receipt of the information. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - XIV. CONSENT AGENDA Admin 35. Contract for Services with JSD re Camp Phillips Centre development. Motion by White, second by Ostrowski, to approve consent item 35. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Official Minutes: Page #5  BOARD OF TRUSTEES MTG MINUTES FOR MARCH 20, 2017 Ziegler, Jon YES White, Loren YES Mark Porlier - Clerks 36. Acknowledge issuance of Mount Olive Lutheran Church Wine License. 37. Approve issuing a Temporary Class B Beer license for the Wausau Region Chamber of Commerce Business PM Event to be held on March, 23rd at the Phillips Scout Camp. 38. Approve the appointment of Jaclyn Nicole Wood as new agent for Schierl Sales Corp., d/b/a The Store #59, 4005 Westview Blvd., Weston. 39. Approve Operator Licenses. Motion by Schuster, second by Ziegler, to approve consent items 36 to 39. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Finance 40. 2015 Comprehensive Annual Financial Report (CAFR) – Financial Audit for the Village of Weston. 41. Village Vouchers from 02/15/17 – 03/14/17. Motion by Ziegler, second by White, to approve consent items 40 and 41. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Parks & Recreation 42. Approve purchase of replacement park mower. 43. Approve Seasonal Maintainer Position. Motion by Schuster, second by Ziegler, to approve consent items 42 and 43. Official Minutes: Page #6  BOARD OF TRUSTEES MTG MINUTES FOR MARCH 20, 2017 Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Planning & Development Public Works 44. Approve proposed easement to Wisconsin Public Service Corp. for anchoring overhead electrical facilities at Municipal St. and East Jelinek Ave. 45. Approve 2017 Summer Surface Maintenance Plan. 46. Approve Construction Representative Agreement with MTS for Misty Pines Subdivision. 47. Approve Development Agreement for Plat of Misty Pines. 48. Approve Professional Services Agreement with Diversified Infrastructure Services (DIS) for Condition Assessment of Sanitary Interceptor Sewers. No action taken on item 44. Motion by White, second by Ostrowski, to approve consent items 45 to 47. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Motion by White, second by Ostrowski, to approve consent item 48. Yes Vote: 4 No Votes: 0 Abstain: 1 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon ABSTAIN White, Loren YES Mark Porlier - Official Minutes: Page #7  BOARD OF TRUSTEES MTG MINUTES FOR MARCH 20, 2017 POLICY QUESTIONS . 49. Resolution No. 2017-005: A Resolution Amending the Village Fee Schedule. 50. Approve Resolution No. 2017-011: A Resolution requesting the Village of Rothschild and City of Schofield rename E. Grand, W. Grand and N. Grand Avenue in their communities as part of the Marathon County Uniform Addressing Project. 51. Resolution No. 2017-012: A Resolution supporting the development of the Mountain-Bay State Park Trail from the trailhead to Camp Phillips Road in the Village of Weston, Wisconsin. 52. Resolution No. 2017-013: A Resolution to recommend to the Governor and the Wisconsin legislature to close loopholes that shift a greater property tax burden from commercial to residential homeowners. 53. Resolution No. 2017-014: A Reaffirming the Village of Weston Board of Trustees’ Stance on Requiring all Single-Family up to Four-Unit Residences (on One Tax Parcel) to Use the Village of Weston Provided Residential Curbside Refuse/Recycling Collection Services, and Repealing Resolution VW-14-01 54. Resolution No. 2017-015: A Resolution providing for the renaming of several streets within the Village of Weston due to the Marathon County Uniform Addressing Project 55. Resolution No. 2017-017: A Resolution adopting a policy for the acquisition of property from the D.C. Everest School District’s Weston Elementary School property to assist in the implementation of the Camp Phillips Corridor Plan. 56. Resolution No. 2017-018: A Resolution requesting Everest Metro & SAFER District to Submit 2-Year Budgets to the Village of Weston on an Annual Basis. 57. Resolution No. 2017-019: A Resolution assigning governmental responsibility for the DNR Nonpoint Source and Storm Water Management Program Planning Grant. Motion by Ziegler, second by Ostrowski, to approve consent items 49 to 57. Q/There was a short discussion on the Uniform Addressing project. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - NEW BUSINESS. 58. Discussion and Action on Forestry Consultant Proposals for Tree Ordinance Update, Tree Inventory, Forest Management Plan and Emerald Ash Borer Plan. Osterbrink explained there are certain requirements that need to be met under the grant. Motion by White, second by Ziegler, to award the contract to Bluestem Forestry. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Official Minutes: Page #8  BOARD OF TRUSTEES MTG MINUTES FOR MARCH 20, 2017 Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - REPORT FROM ADMINISTRATOR. Administrator gave a brief report on recent projects and meetings. REPORT FROM TRUSTEES. Schuster said he supports the Uniform Addressing project, but is disappointed Rothschild has decided not to participate. REPORT FROM PRESIDENT. No comments. ADJOURN UNTIL APRIL 17, 2017. Motion by Schuster, second by Ziegler to adjourn the meeting at 7:15 p.m. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott - Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Sherry Weinkauf, Clerk Official Minutes: Page #9