Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL AGENDA OF THE BOARD OF TRUSTEES Monday, April 17, 2017, at 4:30 p.m. CALL TO ORDER AT 4:30 P.M. Ermeling called the meeting to order at 4:30 p.m. PLEDGE OF ALLEGIANCE. ROLL CALL: Roll call indicated 7 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES Village Staff in attendance: Guild, Jacobs, Weinkauf, Crowe, Hodell, Higgins, Yonker, Stroik, Wehner and Osterbrink. Chief Savage was also in attendance. ANNOUNCEMENTS, AWARDS, RECOGNITIONS. 1. Public Official/Staff Recognition Reception – Monday, April 17, 6pm at Dales Weston Lanes 2. Chamber Business Expo – Thursday, April 20, 2017 3. Effective Leadership Officials Workshop (mandatory) – Tuesday, May 23, 2017 APPROVAL OF PREVIOUS MEETING MINUTES FROM MARCH 20, 2017. Motion by Ostrowski, second by White to approve the March 20, 2017 minutes and place on file. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES CONVENE INTO COMMITTEE OF THE WHOLE. 4. Opportunity for Trustees to ask questions about agenda items listed under consent agenda on this meeting agenda. The Board of Trustees convened into Committee of the Whole at 4:34 p.m. Ermeling asked if anyone had questions on any item listed on the agenda.  BOARD OF TRUSTEES MTG MINUTES FOR APRIL 17, 2017 Schuster asked about the street names in Misty Pines. Higgins said the last names are the victims of the recent shootings; Barclay, Look, Weiland and Sann. Ostrowski asked about having a fee for resealing. White said this is to make sure parking spaces are not lost, as well as making sure parking spaces are not made too large. Ermeling asked staff why there is a limit on the number of trees planted on an entire site. Wehner said the maximum is limited to the kind of species and not the number of trees. Berger asked about the privacy slat changes to the exterior storage ordinance. Higgins said the privacy slats option was taken out of the ordinance, but now staff is recommending it be put back in. Ermeling asked staff to explain the changes to the access and driveway standards ordinance. Donner said the proposed changes to the text on the driveway requirement widths now will be referenced in the code in one place instead of two. The requirements will now be more clear. Ermeling asked staff to explain the changes to the off-street parking and traffic circulation ordinance. Higgins said this is for staff to have a better definition of reconstruction and maintenance regarding parking lots and traffic circulation areas. Porlier said, after reading minutes, he was not sure if a public hearing, a less formal meeting or both would be held for the proposed special assessments on River Front Place and Pine Ridge Lane. Donner said the Administrator and he have a difference of opinion on this item. Donner suggested having a hearing and then it could be re-heard again if necessary. Ermeling feels the informational meetings are beneficial. Guild and Donner will discuss and decide on what process will be used. RECONVENE INTO REGULAR SESSION OF BOARD. Motion by Ziegler, second by Ostrowski to reconvene into the Regular session of the Board at 5:07 p.m. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES OPPORTUNITY FOR CITIZENS TO MAKE PUBLIC COMMENTS. Ermeling asked for comments. There were no comments. PRESENTATIONS/PUBLIC HEARINGS 5. There were no presentations or public hearings. Official Minutes: Page #2  BOARD OF TRUSTEES MTG MINUTES FOR APRIL 17, 2017 REPORTS FROM COMMITTEES. 6. Community Development Authority 7. Community Life, & Public Safety 8. Community Marketing Task Force 9. Everest Metro Public Safety 10. Finance 11. South Area Fire & Emergency Response 12. Joint Review Board 13. Parks & Recreation 14. Personnel 15. Plan Commission 16. Property & Infrastructure Motion by White, second by Porlier to acknowledge committee reports 6, 10, 11, 12, and 15. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES REPORTS FROM STAFF 17. Crowe, Nathan – Technology 18. Donner, Keith – Public Works 19. Higgins, Jen – Planning & Development 20. Hodell, Renee – Taxpayer Engagement 21. Jacobs, John – Finance 22. Osterbrink, S – Parks 23. Savage, Matt – EMS & Fire 24. Sparks, Wally – Police 25. Tatro, Scott – Facilities 26. Weinkauf, S – Clerk 27. Wodalski, M – Operations 28. Yde, Matt – Attorney Motion by Berger, second by Ziegler to acknowledge all staff reports and place on file. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Official Minutes: Page #3  BOARD OF TRUSTEES MTG MINUTES FOR APRIL 17, 2017 Schuster, Fred YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES XIII. REPORTS FROM PROJECTS 29. No comments. XIV. CONSENT AGENDA Admin 30. Clerks 31. Approve Operator Licenses. Finance 32. Village Vouchers from 03/15/17 – 04/11/17 Parks & Recreation 33. Approve #P-17-01 Bike and Walk Week Proclamation – May 15-19, 2017. 34. Approve #P-17-02 Arbor Day Proclamation – April 26, 2017. Planning & Development 35. Resolution No. 2017-022: A Resolution to approve the final plat of Misty Pines. Public Works 36. Approve Easement to Wisconsin Public Service Corporation for anchoring overhead electric facilities at Municipal and East Jelinek. 37. Approve Purchase of Trackless MT7 Tractor. 38. Acknowledge Annual Municipal Separate Storm Sewer System (MS4) Report. 39. Award 2017 Asphalt Overlay Project to American Asphalt for a total bid price of $69,114.50. 40. Award 2017 Chip Sealing Project to Scott Construction, Inc. for a total bid price of $64,132.57. 41. Award 2017 Concrete Pavement Maintenance Project to Norcon Corporation for a total bid price of $112,220.00. 42. Award 2017 Crack Sealing Project to Precision Sealcoating for a total bid price of $59,400.00. 43. Award 2017 GSB-88 Sealing Project to Gee Asphalt Systems for a total bid price of $65,036.05. 44. Approve #P-17-03 Drinking Water Week Proclamation – May 7-13, 2017 POLICY QUESTIONS Parks & Recreation 45. Resolution No. 2017-020: A resolution authorizing the Director of Parks, Recreation and Forestry, its official or employee to act on behalf of the village to submit a grant application, submit reimbursement claims, submit signed documents and take necessary action to undertake, direct and complete the approved project. 46. Approve purchase of new park trailer from Sunset Trailer Sales in the amount of $2,625.00. Planning & Development 47. Resolution No. 2017-021: A Resolution Amending the Fee Schedule to add a fee for parking lot reconstruction and resealing/resurfacing per Section 94.12.09(2). 48. Ordinance No 17-006 An Ordinance to Amend Section 94.11.02: Landscape Requirements to Update a Maximum Percentage of Tree Species Planted and A Municipal Code Reference. Official Minutes: Page #4  BOARD OF TRUSTEES MTG MINUTES FOR APRIL 17, 2017 49. Ordinance No 17-007 An Ordinance to Amend Section 94.12.06: Exterior Storage Standards for Multi-Family Dwellings and Non-Residential Facilities and Properties to Discontinue the Prohibition of Privacy Slats Within Chainlink Fences. 50. Ordinance No 17-008 An Ordinance to Amend Section 94.12.08 Access and Driveway Standards to Explicitly Refer the Requirements for Widths of Driveways Connected to A Public Right-Of-Way to Chapter 71. 51. Ordinance No 17-009 An Ordinance to Amend Section 94.12.09: Off Street Parking and Traffic Circulation Standards to Provide a Definition of Reconstruction and Maintenance and Their Associated Requirements. 52. Ordinance No 17-010 An Ordinance to Amend Section 94.4.05(12) Commercial Animal Establishment Land Use Definition to Prohibit Outdoor and Overnight Activities Within The B-1 And B-2 Zoning Districts and to Amend Figure 3.05 To Allow Commercial Animal Establishments Within B-2 Zoning District as a Permitted Use by Right and Within the B-1 And LI Zoning Districts as a Conditional Use. 53. Ordinance No. 17-011 An Ordinance to Amend Chapter 66 Solid Waste, Section 66.115 Exterior Storage Standards for Multiple-Family Dwellings and Non-Residential Facilities and Properties to Explicitly Refer to 94.12.06 Exterior Storage Standards (2) Exterior Storage Standards for Multi-Family Dwellings and Non-Residential Facilities and Properties. 54. Ordinance No. 17-012 An Ordinance to Amend Section 90.103(k) Planting of Trees and Shrubs. 55. Ordinance No. 17-013 An Ordinance to Amend Section 71.5.01(1) Relating to Width of Access of Driveways. Public Works 56. Resolution No. 2017-023 Preliminary Resolution for Special Assessments for Street and Utility Improvements on River Front Place and Pine Ridge Lane Motion by White, second by Ziegler to approve Consent items 31 to 56. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES NEW BUSINESS. 57. Deny Operator License for Danniyelle Knoblock Motion by White, second by Ostrowski to deny the Operator License for Danniyelle Knoblock for multiple convictions. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Official Minutes: Page #5  BOARD OF TRUSTEES MTG MINUTES FOR APRIL 17, 2017 Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES REPORT FROM ADMINISTRATOR. Guild said staff continues to receive a lot of questions on uniform addressing. He also said John Zogata would like to continue to farm the Mashuda property. The Board said he could continue to do that. Guild said he received an offer from someone to purchase land in Business Park South for a small distribution center. He asked the Board if he could negotiate this or if they wanted this brought back to the Board for consideration. The Board said they are fine with Guild negotiating the purchase. Guild also reported he is working with several area leaders regarding the Camp Phillips retail project. There is a CDA meeting scheduled for Tuesday, April 18th at J&D Tube Benders. There was a short discussion on the damaged Municipal Center sign and the funds for continuing the quarterly newsletter. REPORT FROM TRUSTEES. Ermeling suggested holding a Board of Review training for the members. Weinkauf will send an email with some proposed dates. There was a short discussion on maintenance of sidewalk right-of-way. The Village attorney is drafting an ordinance. Schuster said he has appreciated his time serving on the Board. The Trustees thanked him for his service. REPORT FROM PRESIDENT. Ermeling also thanked Schuster for his service. ADJOURN UNTIL MAY 15, 2017. Motion by Porlier, second by Schuster to adjourn the meeting until May 15, 2017. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES Sherry Weinkauf, Clerk Official Minutes: Page #6