Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN ATTENTION – NOTICE OF PUBLIC MEETING Meeting: SPECIAL BOARD OF TRUSTEES Date: Monday, November 26, 2018 @ 5:45 P.M. Location: Weston Municipal Center, 5500 Schofield Avenue, Weston, Members: Barbara Ermeling [President], Mark Maloney, Kevin Ostrowski, Wally Sparks, Yee Xiong, Hooshang Zeyghami, and Jon Ziegler. RSVP: Sherry Weinkauf, Clerk sweinkauf@westonwi.gov (715) 359-6114 Trustees should indicate if you will, or will not, be attending so we may determine in advance if there will be a quorum by sending an RSVP to the assigned staff advisor(s). PLEASE NOTE THE FOLLOWING INFORMATION: This notice was posted at the Municipal Center and was emailed to local media outlets on 11/20/2018 @ 11:00 a.m. Wisconsin State Statutes require all agendas for Board, Commission, and meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, requiring that meeting or material to be in an accessible location or format, must contact the Weston Municipal Center at 715-359-6114, so any necessary arrangements can be made to accommodate each request.  VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN SPECIAL MEETING OF THE BOARD OF TRUSTEES TO THE HONORABLE PRESIDENT ERMELING AND SIX (6) OTHER ELECTED MEMBERS OF THE BOARD OF TRUSTEES: The following items were listed on the agenda in the village Clerk’s office, in accordance with Chapter 2 of the village’s Municipal Code and will be ready for your consideration, during the 22nd session of the Board of Trustees, at your gathering on November 26, 2018, at 5:45 p.m. in the Board Room, at the Weston Municipal Center. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. If a quorum of other government bodies are present this would constitute a meeting pursuant to “State of Wisconsin ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993)”. Therefore, no official actions other than those of the BOARD OF TRUSTEES shall take place. Wisconsin State Statutes require all agendas for Board, Commission, and Committee meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. Any item on this agenda may be discussed or acted upon. AGENDA ITEMS 1. Meeting called to order by President Ermeling at 5:45 p.m. 2. Pledge Allegiance to the Flag. 3. Roll Call by Clerk a. Ermeling {p}, Sparks {vp}, Ostrowski, Maloney, Xiong, Zeyghami, Ziegler 4. Public Comments. PRESENTATION/PUBLIC HEARING 5. Open Public Hearing on the FY2019 Budget 6. Presentation on the FY2019 Budget 7. Close Public Hearing RESOLUTIONS 8. Approval Resolution #2018-053 General Fund Budget 9. Approval Resolution #2018-054 All Other Funds Budget NEW BUSINESS REMARKS FROM TRUSTEES REMARKS FROM THE PRESIDENT BOARD OF TRUSTEES – SPECIAL MEETING AGENDA 11/26/2018 Prepared by: Jessica Trautman, Finance Director FUTURE ITEMS 10. Next meeting date(s): - Dec 17, 2018 @ 6:00 p.m. Regular Meeting 11. Announcements. − WITH NO OTHER PLANNED BUSINESS, THE MEETING IS ADJOURNED UNTIL DECEMBER 17, 2018 @ 6:00 P.M. BOARD OF TRUSTEES – SPECIAL MEETING AGENDA 11/26/2018 Prepared by: Jessica Trautman, Finance Director  VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN 5500 SCHOFIELD AVENUE, WESTON, WI 54476 REQUEST FOR CONSIDERATION Public Mtg/Date: Board of Trustees – 11/26/2018 Description: 2019 Budget From: Jessica Trautman, Finance Director Question: Are there any questions on the proposed 2019 budget? Background A 2019 budget letter is included in the packet and the link to the 2019 budget can be found below. This is the same budget that was presented at the 11/5/18 joint meeting of the Village Board and the Finance Committee. Attached Docs: 2019 Budget Letter Link to 2019 Budget: http://westonwi.gov/DocumentCenter/View/5970/2019- Budget-Book ______________________________________________________________________ Committee Action: The 2019 budget was presented to the Village Board and the Finance Committee at a joint meeting on 11/5/18. Fiscal Impact: N/A Recommendation: N/A Recommended Language for Official Action N/A ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 1 OF 1 November 21, 2018 To the Honorable President Ermeling, Village Board of Trustees, and Village Residents: We respectfully present the 2019 budget in anticipation of approval Monday, November 26, 2018. The Village continues to struggle with revenue loss from the state and ever- increasing demands for funding operations. This report is a combined effort of all departments heads to maintain service levels for our constituents. 2019 Budget Significant impacts are: - Health Insurance for the Village, Everest Metro Public Safety, and South Area Fire and EMS Rescue increased 8%. Total dollar increase was estimated at $76,323.36, this number doesn’t take into consideration those who added the insurance for the first time or those who switched from single to family. - Total Public works increase is $141,362. Increase in surface maintenance ($148,309). The 2018 budget was decreased by $48,309 from 2017; total request is returning to 2017 budget plus $100,000. Increase in salt ($54,800). The 2018 original salt budget was reduced by $20,000 from 2017; total request is returning to 2017 budget plus $34,000 to keep up with higher salt costs and increased demand. Increase electricity $17,000 to bring closer to actual. An additional operator/maintainer was budgeted for as well. - Increase $87,590 for SAFER operations, this number will add one new person and keep all other operations status quo - Increase $76,172 for Everest Metro Police Department. This funds one new officer for 3 months, increases capital equipment budget $17,000, and keeps all other operations status quo. - Both the Water and Sewer Utility budgets reflect the rate increases that were authorized in 2018. A 22.5% overall revenue increase for the Water Utility and a 15% increase in Sewer. - Tax rate increase of 5.22% or 33 cents, which increases our revenue by $298,076. - Decrease in State General Transportation aid of $59,702 - Decrease in State Expenditure Restraint funds of $82,357  VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN 5500 SCHOFIELD AVENUE, WESTON, WI 54476 REQUEST FOR CONSIDERATION Public Mtg/Date: Board of Trustees – 11/26/2018 Description: Resolution 2018-053 – 2019 General Fund Budget adoption and levy authorization. From: Jessica Trautman, Finance Director Question: Does the Village Board approve Resolution 2018-053? Background Attached Docs: Resolution 2018-053 ______________________________________________________________________ Committee Action: None. Fiscal Impact: Adopting 2019 General Fund Operating Budget of $7,593,723. Authorizing a total Village tax levy of $5,981,449 and a grand total tax levy of $21,042,944.37. Recommendation: Finance Director recommends approval. Recommended Language for Official Action I move to approve Resolution 2018-053. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 1 OF 1  VILLAGE OF WESTON, WISCONSIN RESOLUTION NO. 2018-053 BY THE VILLAGE PRESIDENT AND VILLAGE BOARD OF THE VILLAGE OF WESTON, WISCONSIN, RESOLVED: That it does hereby adopt the following as the Operating Budget of the Village of Weston for the year 2019, to-wit: Village General Purpose Expenditures – General Fund $7,593,723 Village Non-Property Tax Revenues $2,995,600 Tax Levy for Village General Purpose 4,598,123 Total Operating Revenue – General Fund $7,593,723 and that Village General Purpose Expenditures are further appropriated to the following Village programs: General Government $1,219,484 Public Safety 3,664,234 Public Works 1,960,277 Health and Human Services 15,275 Culture and Recreation 413,196 Conservation and Development 204,248 Other Financing Uses 32,758 Contingency Reserve 84,251 Total Appropriations $7,593,723 Be it further resolved that the sum of $4,598,123 is hereby levied for paying general operating expenditures for the year ending December 31, 2019. Be it further resolved that the sum of $1,383,326 is hereby levied for the Debt Service, Weston Aquatic Center, and Capital Improvement Funds for year 2019, resulting in a grand total tax levy of $5,981,449 for all taxable property in the Village for calendar year 2019, excluding Tax Incremental Financing District allocations. Be it further resolved that the Village Finance Director/Treasurer is authorized and directed to make any minor changes in the tax levy that might come about through computation of Tax Incremental District allocations. Be it further resolved that the Village Finance Director/Treasurer shall place the Village levy plus properly certified levies in the amount of $15,061,495.37 received from the County, School District, and Vocational, Technical and Adult Education District on the tax roll for collection pursuant to law, including Tax Incremental Financing District allocations. PASSED BY THE BOARD OF TRSTEES OF THE VILLAGE OF WESTON Adopted November 26, 2018 Approved November 26, 2018 ATTEST: ____________________________ ______________________________ Sherry Weinkauf, Village Clerk Barbara Ermeling, Village President  VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN 5500 SCHOFIELD AVENUE, WESTON, WI 54476 REQUEST FOR CONSIDERATION Public Mtg/Date: Board of Trustees – 11/26/2018 Description: Resolution 2018-054 – Adopting 2019 Debt Service, Special Revenue, Capital Projects, and Proprietary Funds Budgets. From: Jessica Trautman, Finance Director Question: Does the Village Board approve Resolution 2018-054? Background Attached Docs: Resolution 2018-054 ______________________________________________________________________ Committee Action: None. Fiscal Impact: Adopting 2019 Budgets for Debt Service, Special Revenue, Capital Projects, and Proprietary Funds totaling $18,157,922. Recommendation: Finance Director recommends approval. Recommended Language for Official Action I move to approve Resolution 2018-054. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 1 OF 1  RESOLUTION NO. 2018-054 WESTON, WISCONSIN A RESOLUTION OF THE VILLAGE OF WESTON ADOPTING ITS DEBT SERVICE, SPECIAL REVENUE, CAPITAL PROJECTS, AND PROPRIETARY FUNDS 2019 BUDGETS BE IT RESOLVED by the Village President and Village Board of the Village of Weston, Wisconsin, that the various fund budgets for the year 2019 as prepared, reviewed and modified are hereby adopted as follows: DEBT SERVICE FUND $5,382,529 SPECIAL REVENUE FUNDS Weston Aquatic Center Fund 219,034 Room Taxes Fund 409,573 TIF District #1 Fund 3,088,454 Community Development Authority Fund – TIF District #1 1,552,738 TIF District #2 Fund 309,176 Community Development Authority Fund – TIF District #2 249,511 Refuse/Recycling Fund 915,197 Civic and Social 7,191 Park and Recreation 500 CAPITAL PROJECTS FUNDS Capital Improvements Fund 540,822 Capital Projects – TIF District #1 137,500 PROPRIETARY FUNDS Water Utility Enterprise Fund 2.359,825 Sewer Utility Enterprise Fund 2,390,137 Stormwater Utility Enterprise Fund 595,735 Total Funds Budgets for 2019 $18,157,922 BE IT FURTHER RESOLVED that there is hereby appropriated for the various purposes set up in said budgets the sums all as set forth for each fund. BE IT FURTHER RESOLVED that this resolution shall be in force from and after its passage and publication as provided by law. Adopted November 26, 2018 Approved November 26, 2018 ATTEST: ____________________________ ______________________________ Sherry Weinkauf, Village Clerk Barbara Ermeling, Village President