Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, January 20, 2020, at 6:00 p.m. 1. Board of Trustee Meeting called to order by President Sparks Sparks called the meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES Xiong, Yee YES Zeyghami, Hooshang YES Ziegler, Jon YES PUBLIC COMMENTS Allen Opall, Chairman with the Town of Rib Mountain and Chairman with the SAFER Board of Directors, would like the Village Board to reconsider the appointment of Brian Fiene to the SAFER Fire Commission. He feels there is a lack of credibility with Mr. Fiene. He also feels there may be a conflict of interest with sitting on the SAFER Fire Commission and Mr. Fiene working at NTC. He referenced the SAFER Charter and stated item III. Entitled Fire Commission may need to be reviewed by the both the Village and Town Boards. He said there are many other qualified people in Weston for this appointment. He would like to see someone else appointed that is fair-minded. Jim Pinnsonault, 5002 Arrow St., has concerns with the proposed street resurfacing project in his neighborhood. He said most of the sidewalks lead to nowhere. Sparks asked Director of Public Works Wodalski to follow up with him. Brian Fiene, 6412 Kirk St., said Mr. Opall said some things that he disagrees on. He has served on many boards. He just wants to make sure the Board or the entity is held accountable and that things run efficient. He has no desire to dig up the past. MINUTES FROM PREVIOUS MEETINGS. 4. 12/16/2019 Board of Trustees Motion by Maloney second by Ziegler to approve the minutes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 5. Community Development Authority 6. Everest Metro Police Commission 7. Extraterritorial Zoning 8. Finance 9. Human Resources 10. Joint Review Board 11. Parks & Recreation 12. Plan Commission 13. Public Works 14. SAFER 15. Tourism 16. Zoning Board of Appeals Motion by Xiong second by Ermeling to acknowledge items 5, 8, and 11 - 13. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES REPORTS FROM DEPARTMENTS 17. Administrator No comments. 18. Clerks No comments. 19. Finance No comments. 20. Fire/EMS No comments. 21. Parks & Recreation • Options for filling vacancy of Aquatic Center Manager Osterbrink said staff is reviewing different options for the recruitment of the Aquatic Center Manger/Park maintainer. The position was held for BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES six years by Brad Mroczenski, a fulltime employee with the Village. Mroczenski became a certified instructor to help with lifeguard recruitment. Some of the options staff is looking into includes working with Marathon county, the school district and the YMCA. Maloney asked about the possibility of working with Schofield and Rothchild. Osterbrink said Deb Hubacek is currently the manager. He said it’s a huge advantage for him to have a fulltime employee in the department to also help with maintaining the parks. Mroczenski also helped in the Street Department. Donner said we might not be able to replace the position. Osterbrink said at one time Weston offered to take over the management of the Rothschild/Schofield Aquatic Center and it never went anywhere. Maloney said now is the time to mold the position to the way we want it. It’s important that other communities know we are in this position. Osterbrink said both he and Administrator Donner met with Marathon County representatives and will be meeting with the YMCA. The consensus of the Board is to move forward with cooperative efforts. Zeyghami asked if we move forward with just replacing the Aquatic Center Manager wouldn’t we be short-handed in the wintertime. Donner said yes. 22. Plan/Dev Director Higgins reported Emily Wheaton was hired to fill the Assistant Planner position. She will start next week Monday. 23. Police Chief Schulz gave a staffing update. He also reported on the difficulties of information sharing between the Department and both private and public entities. 24. Public Works Wodalski said the major concern from residents that attended the Weston School East Neighborhood hearing on January 9th was with sidewalks. Wodalski also reported that snow plowing is keeping staff busy. 25. Technology No comments. WORK PRODUCT TRANSMITTALS 26. December 2019 Building Permits Motion by Zeyghami second by Xiong to acknowledge the December 2019 building permits. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES CONSENT AGENDA 27. Requests to pull items out of consent consideration. 28. Approve Operator licenses. 29. Approve Vouchers – Accounts Payable: 51635-51673, 51707-51749, 51752-51833, 90022-90023. Payroll: 51674-51706 and 51751. 30. Acknowledge resignation from Parks Maintainer Brad Mroczenski 31. Acknowledge resignation of Scott Berger from Community Development Authority 32. Action on consent agenda items 33. Action on items pulled from consent Motion by Xiong second by Fiene to approve consent items 28 to 31. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES ORDINANCES 34. Ordinance No. 20-001 to approve the rezoning of 3 0.87-Acre Parcels of Land From SF-S Single-Family Residential-Small Lot to MF Multiple Family Residential; Located at 5420, 5506 & 5510 Willow Street, South of Schofield Avenue Motion by Maloney second by Fiene to approve Ordinance No. 20-001. Q/Ermeling asked if there anyone upset about a proposed apartment. Higgins said a few people spoke and had concerns on drainage. They also had questions related to the site plan. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Xiong, Yee YES Fiene, Nate YES UNFINISHED BUSINESS 35. Proposed sports complex (former Mashuda property and driving range) Sparks asked for this item to be placed on the agenda. There has not been any support from other communities on this project. This is not affordable. Ermeling would like to see the property marketed. Zeyghami suggested extending the business park. Donner also said the CVB is no longer considering a baseball complex with their project. Higgins will add this property to the other marketing material she has on-going. Sparks said we don’t need to go through a realtor on this property. 36. Weston Municipal Facilities (Weston Municipal Center and Public Safety Building) • Closing on the G&B Produce lot and possibility of continuing the tenant lease Donner said the closing is scheduled for March 30th. There are two tenants currently in the building. They are prepared to leave. He said it might be in our best interest to keep the tenants there if we do not plan to develop right away. There was a short discussion on the refrigeration inside the building. Maloney said the refrigeration can be recovered. It’s very valuable. Maloney has a contact that may be interested in purchasing it. It was also indicated there are still dirt piles on the property. • Contract(s) with Kueny Architects for design and construction services Donner said the Village Attorney has reviewed the contract and now Kueny is reviewing his comments. He also received an updated schedule from Jon Wallenkamp. He asked if the Board would like to have separate contracts for the safety building vs. the municipal center. Zeyghami suggested only having one contract. Donner proposed having two contracts. He also suggested having construction begin in 2021 for the municipal center. There was a short discussion on the safety building project. Staff will set up a meeting between Chief Schulz and Jon Wallenkamp with Kueny to discuss the safety building project. NEW BUSINESS 37. Streetlight policy Motion by Ermeling second by Maloney to approve the streetlight policy. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 38. Deny operator license for Wesley Collier Motion by Maloney second by Fiene to deny the operator license for Wesley Collier. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 39. Deny operator license for Tina Trelka Motion by Maloney second by Fiene to deny the operator license for Tina Trelka. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 40. Appointment of Gayle Marshall to the Community Development Authority Motion by Maloney second by Ziegler to approve the appointment of Gayle Marshall to the Community Development Authority. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 41. Appointment of Brian Fiene to the SAFER Fire Commission Motion Maloney by second by Xiong to approve the appointment of Brian Fiene to the SAFER Fire Commission. Q/ Ermeling has the same concerns as Mr. Opall. She said a few years ago there was a lot of disruption. She does not want to see more problems again. Maloney said there are issues that need to get corrected. He feels it will move in the right direction with the appointment of Mr. Fiene. Xiong knows Mr. Fiene and said he is credible individual. Trustee Fiene said Mr. Fiene will be objective and fair. SAFER needs the accountability and support from Mr. Fiene. Sparks said Mr. Fiene served on the Public Safety Committee for many years. He also said accountability is needed. Yes Vote: 5 No Votes:1 Abstain:1 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb No Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate Abstain CLOSED SESSION Consideration of motion to adjourn into closed session pursuant to Section 19.85(1)(e), Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session including discussion of a developer’s agreement and wetland permit for the Camp Phillips Centre Development. Motion by Fiene second Maloney by to convene to closed session at 7:25 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Sparks, Wally YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES RECONVENE FROM CLOSED SESSION Motion by Xiong second by Ermeling to reconvene from closed session. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES POSSIBLE ACTION ON CLOSED SESSION ITEMS 42. Developer’s agreement with Forward Development Group (FDG) No action taken on this item. 43. Additional services with JSD Professional Services for a wetland permit No action taken on this item. REMARKS FROM TRUSTEES No comments. REMARKS FROM THE PRESIDENT No comments. FUTURE ITEMS Next meeting date(s): - February 3, 2020, Board of Trustees Regular Meeting at 6:00 p.m. - February 17, 2020, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion Maloney by second Fiene by to adjourn the meeting at 8:35 p.m. BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES BOARD OF TRUSTEES MEETING MINUTES 1/20/2020 Prepared by: Sherry Weinkauf, Village Clerk