Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, July 6, 2020, at 6:00 p.m. 1. Board of Trustees Meeting called to order by President Sparks Sparks called the Board of Trustees meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES Xiong, Yee YES White, Loren YES Ziegler, Jon YES PUBLIC COMMENTS No comments. MINUTES FROM PREVIOUS MEETINGS. 4. 6/15/2020 Board of Trustees Motion by Fiene, second by Ziegler to approve the minutes. Q/Donner asked that two corrections be made on item #45. First correction is to change the word despair to disparage on page 7. The second correction is the final motion should be changed to “Motion by Fiene, second by White to put out an RFP for Attorney Services to be voted on and sent out at next meeting with clear definition of duties”. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES 5. 6/16/2020 Board of Review Motion by Maloney, second by Fiene to approve the minutes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 7/6/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 6. Community Development Authority 7. Everest Metro Police Commission 8. Extraterritorial Zoning 9. Finance 10. Human Resources 11. Joint Review Board 12. Parks & Recreation 13. Plan Commission 14. Public Works 15. SAFER 16. Tourism 17. Zoning Board of Appeals Motion by White, second by Maloney to acknowledge item #9, 10 and 14. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES REPORTS FROM DEPARTMENTS 18. Administrator Donner gave praise to Park Superintendent Osterbrink, Technology Director Crowe and their team for all their hard work in getting the Aquatic Center open. He also reported that he followed up with both Joe Buska and Gary Barnett relative to the Wandering Springs West outlots. He recently received some feedback on the Village’s website content and said staff is behind on making updates and he hopes to begin working on that soon. He is even considering getting some outside help from an outside consultant or contractor. BOARD OF TRUSTEES MEETING MINUTES 7/6/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 19. Clerks Weinkauf reported staff began working on the August 11th Election. In-person absentee voting will be held two weeks before the election with limited hours. She plans to use the Badger Books again. 20. Finance No comments. 21. Fire/EMS Savage said he would have a report available at the next meeting. 22. Parks & Recreation • Aquatic Center Update Osterbrink reported that approximately $5300 in revenue has been collected to date. When the Aquatic Center opened on Tuesday the attendance total was 191, Wednesday 162, Thursday 191, Friday 239, Saturday 190 and Sunday 128. The water play structures were opened today. Patrons and staff are doing good with the safety measures that were put in place. • Park Reservations and Restrooms Osterbrink said his recommendation is to continue to not accept park reservations at this time. Restrooms will also continue to be closed. Shelters may be used at a first come first serve basis and groups will need to arrange for their own portable restrooms. 23. Plan/Dev No comments. 24. Police Schulz said he will have a report available for the next meeting. 25. Public Works Wodalski reported there was a walkthrough of the Public Safety building last week for the bidding contractors. The bid opening will be held on July 9th. He also reported Fahrner started the sealing project on Schofield Avenue. 26. Technology Crowe showed the board members the app that the utility department is using on their ipads. WORK PRODUCT TRANSMITTALS No comments. CONSENT AGENDA 27. Requests to pull items out of consent consideration 28. Vouchers – 52647-52781 and 90031 29. Weights and Measures licenses for the 2020-2021 term 30. Action on consent agenda items Motion by Ziegler, second by Fiene to approve consent items 28 and 29. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting BOARD OF TRUSTEES MEETING MINUTES 7/6/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES ORDINANCES No ordinances. RESOLUTIONS No resolutions. NEW BUSINESS 31. Discussion of Use of Village of Weston’s Community Center/Municipal Court Room at the Weston Public Safety Building Sparks said there have been some recent requests to use the Community Center. It is owned by the Village. It has always been used for various things in the past. The Judge has some concerns with cleaning and said anyone wanting to use the room needs to contact the Court Clerk. Donner said staff will follow up with the Court Clerk regarding room scheduling. Xiong asked about cleaning. Donner said the Village can provide wipes and hand sanitizer. White said the room should always be available for other entities to use. 32. Purchase of sanitizing equipment for the Municipal Facilities Motion by Xiong, second by Fiene to approve purchasing a Chlorox Total 360 Sprayer. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES 33. Tax Increment Finance PAYGO Development Agreement with Eau Claire River, LLC and PGA, Inc. Donner said the terms of the development agreement include receiving $275,000 of TIF assistance over 10 years. There are also some FTE requirements and penalties. The document should be reviewed by legal counsel. BOARD OF TRUSTEES MEETING MINUTES 7/6/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Maloney, second by Fiene to approve the purchase and incentive and Development Agreement with Eau Claire River, LLC and PGA, Inc. for the project at 7315 Zinser Street, along with the Memorandum of Agreement, as presented, contingent on review by Village legal counsel. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES MOVE TO CLOSED SESSION PER 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. • Attorney proposal evaluation and interviews • Offer by NORCON Construction to purchase Lot 7 of the Weston Business and Technology Park-South. (9102 Progress Way) Motion by Ermeling second by Fiene to adjourn to closed session. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES RECONVENE TO OPEN SESSION Motion by Ziegler second by Xiong to reconvene from closed session. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting BOARD OF TRUSTEES MEETING MINUTES 7/6/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES No action was taken in closed session. POSSIBLE ACTION ON CLOSED SESSION ITEMS • Village attorney selection and services Sparks said this item will be referred to the July 20th meeting and staff will present an RFP to the Board. • Offer to purchase from NORCON Construction Motion by Ermeling, second by White to authorize staff to develop an agreement for $25,00 an acre and have it reviewed by legal counsel. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES REMARKS FROM TRUSTEES Fiene said a lot of people don’t know the difference between the area communities. He suggested local leaders begin discussions related to merging the communities and creating the City of Everest. Maloney agrees. On behalf of the whole board Maloney presented to Sparks an inscribed gavel. REMARKS FROM THE PRESIDENT Sparks thanked the Board and staff. He thanked the public for their support. He is glad that the Village has an honest Administrator. The Board still needs to set the direction. He asked the Board members to stay engaged and ask questions. Leadership is important. Sparks also recommended Trustee Maloney for the position of President. FUTURE ITEMS BOARD OF TRUSTEES MEETING MINUTES 7/6/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Next meeting date(s): - July 20, 2020, Board of Trustees Regular Meeting at 6:00 p.m. - August 3, 2020, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion by Maloney, second by Fiene to adjourn the meeting at 7:04 p.m. Yes Vote: 7 No Votes: 0 Abstain:0 Not Voting: 0 Result: Pass Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Sparks, Wally YES White, Loren YES Xiong, Yee YES Ziegler, Jon YES BOARD OF TRUSTEES MEETING MINUTES 7/6/2020 Prepared by: Sherry Weinkauf, Village Clerk