Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING OF THE BOARD OF TRUSTEES Monday, December 20, 2021, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney Maloney called the meeting to order at 6:19 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve NO White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES PUBLIC COMMENTS No Comments. PUBLIC HEARINGS 4. Letter from Village Attorney re: hearings 5. Open Hearing and hear comments for Operator License appeal – Spencer Schumacher (1:47 on recording https://youtu.be/KNGqHjG_WhE?t=107) Maloney opened hearing at 6:21 p.m. Spencer Schumacher, 2114 Weston Ave Rothschild, WI 54474, was present and said he wanted to appeal the denial of his license. Attorney Yde explained what documentation Schumacher needed to provide. Schumacher said he has not been in trouble in years, he has taken classes, and has not been in contact with the old friends he got in trouble with. White questioned if Schumacher had convictions in other jurisdictions. Chief Schulz said yes, he did. Xiong asked about the steps taken to rehabilitate. Schumacher said he has grown up and does not hang out with his old friends. Maloney questioned why he did not read the email regarding the proceedings tonight. Schumacher said he was busy. Zeyghami asked which gym he goes to. Schumacher said the YMCA in Wausau. Kim Anderson, store manager for Commerce Crossing, spoke highly of Schumacher and said he is a great employee, he is always on time, is polite, customers love him, and he gets along with his co-workers. Attorney Yde explained the state statute and said Schumacher has not had any other convictions since the last time. The law says we should grant an operator license in this case. BOARD OF TRUSTEES MEETING AGENDA 9/21/2020 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 6. Close Hearing (14:25 on recording https://youtu.be/KNGqHjG_WhE?t=865) Maloney closed the hearing at 6:34 p.m. 7. Action on license for Spencer Schumacher (14:31 on recording https://youtu.be/KNGqHjG_WhE?t=871) Motion by Fiene, second by White to approve the Operator License for Spencer Schumacher, contingent on proving that all fines and punishments have been paid in full, and given to the Village of Weston no later than January 3rd at 4:00 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 8. Open Hearing and hear comments for Operator License appeal - Christopher Harris (20:45 on recording https://youtu.be/KNGqHjG_WhE?t=1245) Maloney opened the hearing at 6:40 p.m. Christopher Harris, 1012 East St, Marathon City, WI 54448, spoke before the board and said he wanted to appeal the denial of his operator license. Xiong asked if he is still involved with the people he used to be in contact with. Harris said no he does not keep company with those people anymore. Fiene asked what steps he has taken to rehabilitate. Harris said I don’t hang around the same group. I am raising my three daughters now; I have a good job now with more responsibly now. My finance that keeps me straight. Xiong asked what it would mean for him if we denied this. Harris said it would be disappointing and he would work less hours. He was recently promoted to Assistant Manager. Zeyghami asked where he worked before. Harris said he worked at Weinbrenner Shoes in Merrill. Harris said this job was closer to where he lives now. Attorney Yde said this is an exempt offense, and the governor would need to pardon the convictions, or the legislature would need to change the law. 9. Close Hearing (31:49 on recording https://youtu.be/KNGqHjG_WhE?t=1909) Maloney closed the hearing at 6:51 p.m. 10. Action on license for Christopher Harris (32:06 on recording https://youtu.be/KNGqHjG_WhE?t=1926) Motion by Ermeling, second by Fiene to deny the Operator License for Christopher Harris until he can be granted a pardon. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES MINUTES FROM PREVIOUS MEETINGS (32.38 on recording https://youtu.be/KNGqHjG_WhE?t=1958) 11. 11/15/2021 Board of Trustees Meeting 12. 12/13/2021 Joint Board of Trustees and Plan Commission Meeting Motion by Xiong, second by Zeyghami to approve items 11 and 12. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (32:58 on recording https://youtu.be/KNGqHjG_WhE?t=1978) 13. Building Committee 14. Community Development Authority 15. Everest Metro Police Commission 16. Extraterritorial Zoning 17. Finance 18. Tourism Commission 19. Human Resources 20. Joint Review Board 21. Parks & Recreation 22. Plan Commission 23. Public Works 24. SAFER 25. Zoning Board of Appeals Motion by Fiene, second by White to acknowledge the items 17, 21, and 22. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (33:16 on recording https://youtu.be/KNGqHjG_WhE?t=1996) 26. Administrator Donner gave an update on the new Municipal Center Building project. They are still on schedule. The Holiday Party will be held January 14th. We will be receiving an updated estimate from the architect on the ceiling tiles, wall finishes, doors, flooring and some exterior upgrades for the Public Safety Building. 27. Clerk A reminder that nomination papers are due January 4th, 2022. So far, the two candidates are Jasper Hartinger and Jamie Weiland. Trustee White turned in his non- candidacy papers. 28. Finance Trautman said we are currently looking for a Finance committee member. 29. Fire/EMS No comments. 30. Parks & Recreation Osterbrink said the warming house on Sternberg will be demolished on Wednesday. 31. Plan/Dev No comments. 32. Police Chief Schulz gave a staffing update. 33. Public Works Wodalski gave an update on the Mechanic recruitment. Xiong thanked Public Works for the quick response of fixing the stop sign that was damaged on Augustine and Von Kanel. Wodalski said the sign went missing last week. Fiene thanked the Public Works department for the recent snow plowing. 34. Technology No comments. 35. Wausau/Central Wisconsin Convention & Visitors Bureau (CVB) Tim White, CVB Executive Director, thanked the Village of Weston for the funding. The CVB has created a new mission and a new logo. They are upgrading the website with Simple View. They have partnered with a company named Sherpa which has an online presence. They rolled out marketingwausau.com and are encouraging anyone with a marketing background to sign up with marketingwausau.com and attend their events. They have a new interim President, Yee Xiong. Greg Fisher from Granite Peak and Tim Van De Yacht from Ghidorzi have joined the Board of Directors. A grant was applied for capital improvements. WORK PRODUCT TRANSMITTALS (50:47 on recording https://youtu.be/KNGqHjG_WhE?t=3047) BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 36. November Building Permits 37. November Budget Status Report Motion by Fiene, second by Xiong to acknowledge items 36 and 37. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES CONSENT AGENDA (51:12 on recording https://youtu.be/KNGqHjG_WhE?t=3072) 38. Requests to pull items out of consent consideration 39. Vouchers – 55909 – 56092 and 90061-90062 40. Animal Fancier License Renewal for JCDreamdachs, 8807 Scenic Dr. 41. Human Resources Committee recommendation to approve promoting Brian Schmidt to Fleet Foreman, Reclassification and Compensation Adjustment 42. Acknowledge Resignation of Jason Lenhard, Fleet Foreman 43. Action on consent agenda items Motion by Ermeling, second by Fiene to approve items 39, 40, 41, and 42. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES ORDINANCES 44. Ordinance No. 21-034: An ordinance to amend Article 6-II Licenses and Fees; Sec 6.102 License Restrictions, Delinquent Taxes, Assessments, Other Claims, Sec 6.103 Retail Liquor and Beer License Fees and Sec 6.104 Issuance of Alcohol Beverage Licenses (51:57 on recording https://youtu.be/KNGqHjG_WhE?t=3117) Motion by Ermeling, second by Zeyghami to approve Ordinance No. 21-034. BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES RESOLUTIONS 45. Resolution No. 2021-033: A Resolution to amend the Village Fee Schedule for Aquatic Center fees (1:00:15 on recording https://youtu.be/KNGqHjG_WhE?t=3615) Motion by Zeyghami second by Xiong to approve Resolution No. 2021-033. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 46. Resolution No. 2021-034: A Resolution to amend the Village Fee Schedule for SAFER Fire Department Emergency Medical Services Fees (1:00:42 on recording https://youtu.be/KNGqHjG_WhE?t=3642) Motion by Xiong second by Fiene to approve Resolution No. 2021-034. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES UNFINISHED BUSINESS 47. Update on American Rescue Plan (ARPA) Funds (1:04:11 on recording https://youtu.be/KNGqHjG_WhE?t=3851) Director Trautman and Deputy Finance Director Trittin gave a brief presentation on ARPA funds. NEW BUSINESS 48. Outside assistance for ARPA compliance (1:22:19 on recording https://youtu.be/KNGqHjG_WhE?t=4939) Motion by Ermeling, second by Fiene to approve the contract with Baker Tilly and use ARPA funds up to $5000.00 to assist in ensuring the Village’s compliance of Single Audit Guidelines. Q/Zeyghami asked how the $10,000 number came about. Trautman said that was the recommendation from Baker Tilly, anything over $10,000 would need to have special procurement procedures. Zeyghami asked about Baker Tilly’s proposal. Maloney said they would charge an hourly rate. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 49. 2021 budget Amendments (1:24:36 on recording https://youtu.be/KNGqHjG_WhE?t=5076) Motion by Xiong, second Zeyghami to approve the amendments. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 50. 2022 dental premium rates (1:25:59 on recording https://youtu.be/KNGqHjG_WhE?t=5159) BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Motion by Zeyghami, second Ermeling to approve the 2022 dental premium rates. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 51. Capital Improvement Plan and borrowing update (1:28:38 on recording https://youtu.be/KNGqHjG_WhE?t=5318) Motion by Xiong, second White to recommend that staff continue to prepare a CIP for adoption following the 2022-2026 Financial plan prepared by Ehlers. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 52. Election Inspectors for 2022/2023 Term (1:32:35 on recording https://youtu.be/KNGqHjG_WhE?t=5555) Motion by Fiene second by Ermeling to approve the Election Inspectors list. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 53. Handbook for Elected and Appointed Officials (1:34:44 on recording https://youtu.be/KNGqHjG_WhE?t=5684) • Handbook with tracked changes • Handbook with tracked changes accepted White and Attorney Yde’s staff worked on this handbook. Xiong asked if White intended for the Board to act on this tonight. White answered no he would like everyone to review it first. Donner said we have had the question come up about public comments at an open meeting. Attorney Yde said it’s up to the board to decide how they handle public comments. Xiong said we could set restrictions on how long and how we accept public comments. Ermeling said, in years past, we took off the public comments section on the agenda. Ermeling asked about including letters sent to the board under public comments. Maloney said he is fine with written or in person comments and there should be a time limit. Xiong thinks it should only be in person or on the telephone, and if a letter is written it should be read but not surpass the time limit given. Fiene does not want public comments on video, he feels it should be in person. Maloney said this item will be on next month’s agenda. 54. Sewer lining Engineering contract (1:48:10 on recording https://youtu.be/KNGqHjG_WhE?t=6490) Motion by Xiong, second Fiene to award the Engineering Services Proposal for the Camp Phillips Rd and Shorey Ave Sewer Lining Project for an amount of $14,600 to Mi-Tech, contingent on receiving the insurance information. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 55. Adjust Aquatic Center operating hours and close at 7:00 p.m. (1:51:01 on recording https://youtu.be/KNGqHjG_WhE?t=6661) Motion by Xiong, second Fiene to approve the operating hours. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 56. Guidebook for evaluating arrest and conviction records when determining whether to grant or deny an Operator License (1:51:23 on recording https://youtu.be/KNGqHjG_WhE?t=6683) Motion by White, second Fiene to approve the implementation of the Guidebook for evaluating arrest and conviction records when determining whether to grant or deny an Operator License. Q/Xiong asked how this will affect future situations. Weinkauf said the situation that happened tonight would not have even come before the board. We were following the old ordinance. It had to happen this way tonight because this ordinance was not approved yet. The Clerk will work closely with the Attorney when a denial is recommended to make sure we are following the law correctly. Fiene asked about whose responsibility it would be to show proof of rehabilitation. It was indicated it is the applicant's responsibility. Attorney Yde agreed with that. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 57. Appointments to the Human Resources Committee 58. Appointment to the Finance Committee (1:56:17 on recording https://youtu.be/KNGqHjG_WhE?t=6977) Maloney would like to appoint Dave Jemeland to the Finance Committee. Xiong would like to see a resume. Ermeling asked about his qualifications. Maloney said he is a retired banker and is on the CDA. Xiong said we need to be consistent in how we pick our candidates. Weinkauf said he can apply online on the Village’s website. Maloney will follow up with Dave Jemeland. MOVE TO CLOSED SESSION PER 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. • Eisenstein Malanchuk fee agreement Motion by Fiene, second Xiong to move into closed session at 8:22 p.m. BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve - White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES **Trustee Loren White completed the minutes at this point (see the next page).** RECONVENE TO OPEN SESSION POSSIBLE ACTION ON CLOSED SESSION ITEMS • Eisenstein Malanchuk fee agreement ATTORNEY REFERRALS REMARKS FROM TRUSTEES REMARKS FROM THE PRESIDENT FUTURE ITEMS Next meeting date(s): - January 17, 2022, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN BOARD OF TRUSTEES MEETING MINUTES 12/20/2021 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Monday December 20, 2021 AGENDA ITEM Trustee Present Mark Maloney Yes Barb Ermeling Yes Nathan Fiene Yes Steve Meinel No Loren White Yes Yee Leng Xiong Yes Hooshang Zeyghami Yes Motion by Fiene, to MOVE TO CLOSED SESSION PER 19.85(1)(e). Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Second by Xiong at 8:22 p.m. Eisenstein Malanchuk fee agreement Trustee Vote Mark Maloney Yes Barb Ermeling Yes Nathan Fiene Yes Steve Meinel Absent Loren White Yes Yee Leng Xiong Yes Hooshang Zeyghami Yes Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: Pass RECONVENE TO OPEN SESSION Motion by Ermeling, to RETURN TO OPEN SESSION, second by Fiene at 8:50 p.m. Trustee Vote Mark Maloney Yes Barb Ermeling Yes Nathan Fiene Yes Steve Meinel Absent Loren White Yes Yee Leng Xiong Yes Hooshang Zeyghami Yes Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: Pass POSSIBLE ACTION ON CLOSED SESSION ITEMS Eisenstein Malanchuk fee agreement  VILLAGE OF WESTON OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Xiong, to no longer pursue the agreement for services. Second by Fiene at 8:50 p.m. Trustee Vote Mark Maloney Yes Barb Ermeling Yes Nathan Fiene Yes Steve Meinel Absent Loren White Yes Yee Leng Xiong Yes Hooshang Zeyghami Yes Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: Pass ATTORNEY REFERRALS None REMARKS FROM TRUSTEES Trustee Zeyghami requested that the Village look at cleaning up (underbrush) from the Southwest corner of the Municipal Center construction site. REMARKS FROM THE PRESIDENT None FUTURE ITEMS Next meeting date(s): - January 17, 2022, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion by Fiene, to ADJOURN, second by Zeyghami at 9:00 p.m. Trustee Vote Mark Maloney Yes Barb Ermeling Yes Nathan Fiene Yes Steve Meinel Absent Loren White Yes Yee Leng Xiong Yes Hooshang Zeyghami Yes Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: Pass Loren White, Trustee