Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING OF THE BOARD OF TRUSTEES Monday, July 18, 2022, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney Maloney called the meeting to order at 6:01 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk Trustee Present Ermeling, Barb YES Fiene, Nate YES- ZOOM joined at 6:27 p.m. Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES-ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES PUBLIC COMMENTS (on recording Cindy Russell – 5907 Tricia Avenue Ms. Russell spoke regarding her concerns about the extension of TID #1. She would like to see it close to provide property tax relief for the Weston residents. Gayle Marshall – 4503 Estate Drive Ms. Marshall spoke regarding her concerns about the extension of TID #1. She would like to see properties subtracted in the TID return to the tax roll to help fund services in the Village. PUBLIC HEARING (on recording 7:23 https://youtu.be/jb9yqAtG28I?t=443) 4. Open Public Hearing to Consider an Amendment to Figure 3-1: Village of Weston Future Land Use Designations and Policies in Volume 2 Vision and Directions of the Village’s Comprehensive Plan. a. Ordinance No. 22-015: An Ordinance to Amend Components of The Village’s Comprehensive Plan; Consisting of Amendments to Figure 3-1: Village of Weston Future Land Use Designations and Policies Contained in Volume 2: Vision and Direction b. Motion by Cronin, second by Ermeling to approve Ordinance No. 22-015: An Ordinance to Amend Components of The Village’s Comprehensive Plan; Consisting of Amendments to Figure 3-1: Village of Weston Future Land Use Designations and Policies Contained in Volume 2: Vision and Direction. BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 5 No Votes:0 Abstain:0 Not Voting: 2 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate ----- Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES No public comment. Close public hearing at 6:12 p.m. MINUTES FROM PREVIOUS MEETINGS (on recording 9:05 https://youtu.be/jb9yqAtG28I?t=545) 5. 06/20/2022 Board of Trustees Meeting 6. 06/28/2022 Board of Review Motion by Hartinger, second by Zeyghami to approve previous minutes from 06/20/2022 and Board of Review minutes from 6/28/2022. Yes Vote: 5 No Votes:0 Abstain:0 Not Voting: 2 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate ----- Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording 9:30 https://youtu.be/jb9yqAtG28I?t=570) 7. Building Committee 8. Community Development Authority 9. Everest Metro Police Commission 10. Extraterritorial Zoning 11. Finance 12. Human Resources 13. Joint Review Board 14. Parks & Recreation/Public Works 15. Plan Commission 16. Public Works 17. Tourism Commission 18. Refuse and Recycling BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Ermeling, second by Cronin to acknowledge items 11 and 16. Yes Vote: 5 No Votes:0 Abstain:0 Not Voting: 2 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate ----- Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (on recording) 10:00 https://youtu.be/jb9yqAtG28I?t=600) 19. Administrator Donner gave an update as to the current Village Hall property RFP which is currently being drafted as well as the result of the soil samples which showed low-level or no level of detection of contamination. Also discussed the need for a request at the end of the agendas for direction of Board to the staff for any requests of work to be done. 20. Clerk 21. Finance Troutman gave an update as to the completion of the 2021 audit. Has been working with the police chief with police contract negotiations. 22. Fire/EMS Chief Finke gave an update on the purchase of a new ladder truck for the department. The department has currently received two bids with it looking like it will take two years to build the truck. 23. Parks & Recreation Osterbrink gave an update on the Aquatic Center pool running smoothly for the summer so far. Parks are busy with rentals and staff is busy with grass and tree maintenance. Will be meeting with the YMCA regarding future agreement. 24. Plan/Dev Higgins informed the Board that the Village is working with North Central Wisconsin Regional Planning Commission and other communities to assess the housing market and that a survey link was released for participation. 25. Police Chief Schulz informed the Board that he met with the union regarding the contract negotiations. The Department will be fully staffed within the next couple weeks. 26. Public Works BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Wodalski gave an update on the three grants that were submitted in June to the Wausau MPO. Utility projects are ongoing and the temporary treatment system for PFAs should arrive soon. 27. Technology Crowe is working on the technology in the new building. WORK PRODUCT TRANSMITTALS (on recording 25:12 https://youtu.be/jb9yqAtG28I?t=1502) 28. June Building Permits Motion by Hartinger, second by Zeyghami to acknowledge the June Building Permits. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES - ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES 29. June Budget Status Report Motion by Hartinger, second by Zeyghami to acknowledge June Budget Status Report. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES CONSENT AGENDA (on recording 25:47 https://youtu.be/jb9yqAtG28I?t=1542) 30. Requests to pull items out of consent consideration 31. Vouchers – 57189-57397, and 90075-90076 32. New Class B Beer and Liquor License for PHO Zone LLC for 2022-2023 (business listing attached to agenda packet) BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 33. New Class B Beer and Liquor License for Wiggly Field & Dome LLC for 2022-2023 (business listing attached to agenda packet) 34. Action on consent agenda items Motion by Ermeling, second by Hartinger to approve items 31, 32, and 33. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES ORDINANCES None. RESOLUTIONS None. UNFINISHED BUSINESS 35. Update on American Rescue Plan (ARPA) Funds (on recording 26:28 https://youtu.be/jb9yqAtG28I?t=1569) Trautman gave a brief update on ARPA Funds including receipt of second half of funds of $1.1 million on June 9, 2022. 36. Proposal and Scope for Strategic Planning by Rapp Consulting Group (on recording 27:17 https://youtu.be/jb9yqAtG28I?t=1637) Motion by Hartinger, second by Zeyghami to approve Proposal for Strategic Planning by Rapp Consulting Group. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES NEW BUSINESS 37. Wells 7 & 8 Change Order #1 (on recording 33:16 https://youtu.be/jb9yqAtG28I?t=1987) Motion by Zeyghami, second by Cronin to approve Change Order #1 for Wells 7 & 8. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES 38. Business 51 Street Lights (on recording 33:37 https://youtu.be/jb9yqAtG28I?t=2014) Motion by Cronin, second by Zeyghami to continue to work with WPS to rent street lights and work with WPS to upgrade to LED lighting. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES 39. Weston Avenue (Alderson to Birch) Engineering Design Contract (on recording 38:53 https://youtu.be/jb9yqAtG28I?t=2320) Motion by Hartinger, second by Zehghami to approve Weston Avenue (Alderson to Birch) Engineering Design Contract. Intergovernmental Agreement approved by Village of Rothschild Board. A design proposal was received by MSA which included the design cost of $266,800 of which $128,706 would be the Village of Weston share and $138,094 would be the Village of Rothschild share. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES 40. Multi-use path installation by Village of Rothschild within Right-of-Way on Volkman Street (on recording 40:23 https://youtu.be/jb9yqAtG28I?t=2422) Motion by Hartinger, second by Cronin approve Multi-use path installation by Village of Rothschild within Right-of-Way on Volkman Street. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES 41. Status of TID#1 and Options for Closure vs. Remaining Open (recording 42:32 https://youtu.be/jb9yqAtG28I?t=2539) No action taken. Discussion had been previously held regarding TID#1, pulling out properties/leaving them in and what the effect would be on the TID. Contact will be made with Ehlers to determine conservative/less conservative scenarios. Will be revisited upon completion of analysis by Ehlers. 42. Approval of 60% plans for Phase 1 (East) of Weston Avenue Reconstruction from Ryan to CR-J. (on recording 57:52 https://youtu.be/jb9yqAtG28I?t=3464) Motion by Zeyghami, second by Hartinger to approve 60% plans for Phase 1 (East) of Weston Avenue Reconstruction from Ryan to CR-J. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ATTORNEY REFERRALS None. MOVE TO CLOSED SESSION PER Wis. Stat. § 19.85(1)(g) Move to closed session conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. • Attorney Selection and Strategy for Marshfield Clinic Property Tax Challenge Motion by Cronin, second by Hartinger to move into Closed Session at 7:16 p.m. Roll Call by Clerk Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES RECONVENE TO OPEN SESSION Motion by Zeyghami, second by Cronin to return from Closed Session at 7:39 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES POSSIBLE ACTION ON CLOSED SESSION ITEMS (on recording 1:12:48 https://youtu.be/jb9yqAtG28I?t=4364) • Attorney Selection and Strategy for Marshfield Clinic Property Tax Challenge Motion by Cronin, second by Hartinger to retain services of Matthew Yde for Marshfield Clinic Property Tax Challenge. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES REMARKS FROM TRUSTEES (on recording 1:13:22 https://youtu.be/jb9yqAtG28I?t=4402) REMARKS FROM THE PRESIDENT None. FUTURE ITEMS Next meeting date(s): - August 15, 2022, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion by Cronin, second by Ermeling to adjourn at 7:43 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES-ZOOM Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 6/20/2022 Prepared by: Pamela Brehm, Village Clerk