Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING OF THE BOARD OF TRUSTEES Monday, October 17, 2022, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney Maloney called the meeting to order at 6:26 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES PUBLIC COMMENTS (on recording https://youtu.be/kqUSNqCI42U?t=45) Jim Pinsonneault – 5002 Arrow Street, Weston. Request to Administrator Donner about the final costs for the new municipal building. Expressed concerns that the contingency of $200,000 for the project previously provided was more than enough. Discussed that there are extra items that are continuing to flow through and was wondering if it is still on track and how will we have enough money to cover all of those expenses. Also, what can we do with the extra expenses that are coming forward. Question regarding WPS bills, Cintas contract, lighting for new signs, maybe we can look to those and other expenses and save some money with them. MINUTES FROM PREVIOUS MEETINGS (on recording https://youtu.be/kqUSNqCI42U?t=284) 4. 09/19/2022 Board of Trustees Meeting Motion by Zeyghami, second by Fiene to approve previous minutes from 09/19/2022. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ITEMS MOVED FROM NEW BUSINESS (on recording https://youtu.be/kqUSNqCI42U?t=317) Motion by Zeyghami, second by Hartinger to move up Agenda items 34, 35, and 36. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 5. Presenting a Certificate of Appreciation to Brittany Jensen on behalf of the Everest Metro Police Department. (on recording https://youtu.be/kqUSNqCI42U?t=397) Chief Clay Schulz presented Brittany Jensen with an award for her courageous efforts to assist a police officer on September 15 when that officer was pursuing an individual who was suspected of a stolen vehicle. The individual fled and stopped in the Pick N’ Save Parking lot and began to struggle with the officer and tried to flee. The individual the suspect attempted to throw the officer off of him and that is when a citizen, Brittany Jensen, ran over and assisted in attempting to control the suspect. 6. Authorize letter of support for Wausau/Central Wisconsin Convention & Visitors Bureau (CVB) request to Marathon County for American Rescue Plan Act (ARPA) Funds to Build a Visitor’s Center. (on recording https://youtu.be/kqUSNqCI42U?t=793) Tim White, 225721 Swan Avenue, Wausau and Jodi Maguire 209351 County Road O, Mosinee presented regarding the Village of Weston providing a letter of support for the CVB. Tim informed the Board of the exciting things the CVB is doing and provided its appreciation for Weston’s support to increase tourism and visitors. The CVB has had an opportunity come forward in that the Board approved the purchase of a building and the CVB is trying to figure out funding for the use of that building. An opportunity for Marathon County market grants was presented and Jodi was future thinking in that the CVB should apply for a chunk of the ARPA grant money from the County to assist them with the building. The CVB is applying for the grant and able to request $600,000. They have a design for building a new structure on that property off of County Road NN which is the old Shakey’s building. They would like to tear it down and put a smaller structure that will serve the community due to the cost of what it would take to fix and update the current building. The CVB is looking for letter of support from the Village of Weston saying we are in support of the efforts and believe that adding a building to represent Marathon County would be a good idea. BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Jodi Maguire presented the fact that their goal is to be more by the highway so they can attract individuals who are visiting Marathon County. The grant amount requested is $600,000 and the remainder of the funds would come from different grants. Maloney suggested that they get additional letters of support from the hotels in the area as well. Motion by Zeyghami, second by Fiene to approve authorization of letter of support for Wausau/Central Wisconsin Convention & Visitors Bureau (CVB) request to Marathon County for American Rescue Plan Act (ARPA) Funds to Build a Visitor’s Center. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES ITEMS MOVED FROM UNFINISHED BUSINESS 7. Stillwater Landing Mobile Home Park Update (on recording https://youtu.be/kqUSNqCI42U?t=1432) Keaton Schultz 3400 Regent, Stevens Point, WI and Daniel Weller, McCulloch Street, Stevens Point, WI. President Maloney asked them to appear before the Board to review and have discussion regarding the agenda item on update on Stillwater Landing Mobile Home Park. Mr. Schultz talked about meeting on May 26 after license was tabled, thought it would be a good idea if the Village approached them with regard to positive/negative about the park. A list was provided to them at that time and was brought forward at the last meeting. They worked on those items and other items as well. When they heard nothing, they thought everything was good. They did not know the park was in discussion in September meeting until he received an email with the list in that email. He questioned why he got the email eight days later and was upset that he was not told about the discussion at the board meeting until after it happened. President Maloney indicated that he wrote an email to staff and that he had not seen that list prior to the meeting and the Board did not ask for the update. Mr. Schultz asked for better communication from the Village. They don’t want to see a negative view of their park without them being able to be present to discuss it with the Village. Administrator Donner said that there was an ongoing matter that was going on in the Park that staff accompanied Officer Soberg on. It was during those visits to the park that staff observed violations and that is where the recent update resulted from. Cronin asked about vacant properties and if they can be removed. Schultz said they have demo permits which they requested to remove those vacant properties that are in violation. BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 8. Building Committee 9. Community Development Authority 10. Everest Metro Police Commission 11. Extraterritorial Zoning 12. Finance 13. Human Resources 14. Joint Review Board 15. Parks & Recreation/Public Works 16. Plan Commission 17. Public Works 18. Tourism Commission 19. Refuse and Recycling 20. Public Works/Plan Commission 21. Parks & Recreation/Plan Commission Motion by Fiene, second by Cronin to acknowledge items 13 and 14. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (on recording https://youtu.be/kqUSNqCI42U?t=2963) 22. Administrator Administrator Donner presented his report. 23. Clerk 24. Finance 25. Fire/EMS Chief Finke presented his report. 26. Parks & Recreation Shawn Osterbrink presented his report. 27. Plan/Dev 28. Police Chief Schulz presented his report. 29. Public Works Michael Wodalski presented his report 30. Technology Nathan Crowe presented his report BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES WORK PRODUCT TRANSMITTALS (on recording https://youtu.be/kqUSNqCI42U?t=4265) 31. September Building Permits 32. Quarterly Development Agreements Report Motion by Fiene, second by Weiland to acknowledge the September Building Permits and Quarterly Development Agreements Report. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES CONSENT AGENDA (on recording https://youtu.be/kqUSNqCI42U?t=4284) 33. Requests to pull items out of consent consideration 34. New Class Cigarette License for Dolgencorp, LLC d/b/a Dollar General Store #23536 for 2022-2023 (business listing attached to agenda packet) 35. New Class A Beer and Liquor License for Dolgencorp, LLC d/b/a Dollar General Store #23526 for 2022-2023 (business listing attached to agenda packet) 36. Class B Beer & Liquor License premise description update for Wiggly Field & Dome LLC for 2022-2023 (business listing attached to agenda packet) 37. Action on consent agenda items Motion by Fiene, second by Cronin to approve items 29 through 31. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES ORDINANCES RESOLUTIONS UNFINISHED BUSINESS BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 38. Update on American Rescue Plan (ARPA) NEW BUSINESS (on recording https://youtu.be/kqUSNqCI42U?t=4396) 39. Vehicle Accident and Vehicle Fire Billing Ordinance Motion by Hartinger, second by Weiland to approve drafting of Vehicle Accident and Vehicle Fire Billing Ordinance. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 40. Additional Election Inspectors for November 8, 2022, Election (on recording https://youtu.be/kqUSNqCI42U?t=4986) Motion by Fiene, second by Cronin to approve additional election inspectors for November 8, 2022, Election. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 41. Ryan and Trotzer Lane Lift Station Change Order #1 (on recording https://youtu.be/kqUSNqCI42U?t=5058) Motion by Zeyghami, second by Fiene to approve Ryan and Trotzer Lane Lift Station Change Order #1 which decreases the total contract amount by $7,230 for a new contract amount of $943,690. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 42. Birch Street Reconstruction Change Order #2 (on recording https://youtu.be/kqUSNqCI42U?t=5074) Motion by Zeyghami, second by Fiene to approve Birch Street Reconstruction Change Order #2 for a decrease in the project cost in the amount of $130,909.50. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 43. Apache Lane Utility Project Engineering Contract Amendment (on recording https://youtu.be/kqUSNqCI42U?t=5219) Motion by Fiene, second by Zeyghami to approve Apache Lane Utility Project Engineering Contract Amendment with Clark Dietz for additional project inspection costs for the Apache Lane Utility Extension Project for $36,350. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 44. Weston Avenue Utility Design Contract (on recording https://youtu.be/kqUSNqCI42U?t=5230) Motion by Cronin, second by Weiland to approve additional design costs for the cross country utility route east of Progress Way for an estimated design cost of $71,500. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 45. Hinner Springs First Addition Construction Services Agreement (on recording https://youtu.be/kqUSNqCI42U?t=5247) Motion by Zeyghami, second by Cronin to approve Hinner Springs First Addition Construction Services Agreement with Marathon Technical Services for the estimated contract range of $19,500 - $21,500. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES ATTORNEY REFERRALS None. STAFF REFERRALS None. REMARKS FROM TRUSTEES None. REMARKS FROM THE PRESIDENT None. FUTURE ITEMS Next meeting date(s): - November 21, 2022, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion by Fiene, second by Zeyghami to adjourn at 8:03 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Ermeling, Barb EXCUSED Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 10/17/2022 Prepared by: Pamela Brehm, Village Clerk