Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING OF THE BOARD OF TRUSTEES Monday, December 19, 2022, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney Maloney called the meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES PUBLIC COMMENTS (on recording https://youtu.be/2i4DGU-_vXg?t=40) Jim Pinsonneault – 5002 Arrow Street, Weston. Comments on municipal center project and progress of work that has been completed. Questions regarding the salt shed and how it has been working so far with using the existing salt shed. He is happy to see the Board looking into the option of a fabric structure for a salt shed. MINUTES FROM PREVIOUS MEETINGS (on recording https://youtu.be/2i4DGU-_vXg?t=241) 4. 11/21/2022 Board of Trustees Meeting 5. 11/17/2022 Strategic Planning Session Minutes 6. 12/12/2022 Board of Trustee/Plan Commission Motion by Ermeling, second by Cronin to approve minutes from 11/21/2022, 11/17/2022 and 12/12/2022. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording https://youtu.be/2i4DGU-_vXg?t=268) 7. Building Committee 8. Community Development Authority 9. Everest Metro Police Commission 10. Extraterritorial Zoning 11. Finance 12. Human Resources 13. Joint Review Board 14. Parks & Recreation 15. Plan Commission 16. Public Works 17. Tourism Commission 18. Refuse and Recycling Motion by Fiene, second by Ermeling to acknowledge items 14, 15, and 16. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (on recording https://youtu.be/2i4DGU-_vXg?t=300) 19. Administrator Donner stated that he met with Kueny Architechts regarding details to be finalized on the building. Updates on the project continue to be provided in Tuesday morning meetings. A presentation was provided at the Everest Area Optimists regarding the new municipal building. Looking at the old municipal building at 5500 Schofield Avenue and possible uses of ARPA funds for that. Staff concluded the Strategic Planning with a final meeting and are moving forward. 20. Clerk 21. Finance Trautman stated that the tax bills have been mailed out and residents/businesses should be receiving them soon. 22. Fire/EMS Chief Finke stated the Board approved the purchase of a new ambulance. It will be two years before they are able to receive it. Going forward, only the chassis of the ambulance will need to be replaced which will result in about a 50 percent cost savings. BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 23. Parks & Recreation 24. Plan/Dev 25. Police Chief Schulz reported there are two vacancies in the department with a third vacancy coming in January. A new school resource officer would be decided on this week. Sergeant promotion will be in January due to a retirement. 26. Public Works 27. Technology WORK PRODUCT TRANSMITTALS (on recording https://youtu.be/2i4DGU-_vXg?t=712) 28. November Budget Status Report Motion by Fiene, second by Zeyghami to acknowledge the November Budget Status Report. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES CONSENT AGENDA (on recording https://youtu.be/2i4DGU-_vXg?t=729) 29. Requests to pull items out of consent consideration 30. Vouchers (check numbers 58328-58510, 90091-90093 and manual payroll checks 58311-58327) 31. Renewal of Pet Fancier Permit for JCD Dreamdachs – Jennifer & Craig Czerwinski and Coco’s Heart Dog Rescue-JoHanna Okrasinski for 2023 licensing term 32. Action on consent agenda items Motion by Ermeling, second by Cronin to approve items 30 and 31. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ORDINANCES (on recording https://youtu.be/2i4DGU-_vXg?t=749) 33. Ordinance No. 22-021: An Ordinance to Create Sec. 34.216 Vehicle Accident and Vehicle Fire Billing Motion by Cronin, second by Hartinger to approve proposed Ordinance No. 22- 021: An Ordinance to Create Sec. 34.216 Vehicle Accident and Vehicle Fire Billing Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES RESOLUTIONS 34. Resolution No. 2022-023: A Resolution of the Village of Weston Adopting the Marathon County All Hazards Mitigation Plan 2022 Update (on recording https://youtu.be/2i4DGU- _vXg?t=923) Motion by Ermeling, second by Fiene to approve proposed Resolution No. 2022- 023: A Resolution of the Village of Weston Adopting the Marathon County All Hazards Mitigation Plan 2022 Update Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 35. Resolution No. 2022-024: A Resolution Changing the Polling Place for All Wards in the Village of Weston (on recording https://youtu.be/2i4DGU-_vXg?t=954) Motion by Zeyghami, second by Cronin to approve proposed Resolution No. 2022-024: A Resolution Changing the Polling Place for All Wards in the Village of Weston Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 36. Resolution No. 2022-026: Final Assessments for Crestwood Acres Reconstruction Project (on recording https://youtu.be/2i4DGU-_vXg?t=1079) Trustee Fiene recused himself from votes and exited the Board room during discussion and voting due to conflict of interest. Discussion held, Wodalski stated that the final cost ended up being slightly more at $5.86 per square foot. Motion by Zeyghami, second by Cronin to approve Resolution No. 2022-026: Final Assessments for Crestwood Acres Reconstruction Project Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate RECUSED Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES Trustee Fiene rejoined Board. UNFINISHED BUSINESS 37. Update on American Rescue Plan (ARPA) (on recording https://youtu.be/2i4DGU-_vXg?t=1158) • Aquatic Center Repairs Motion by Hartinger, second by Fiene to approve additional funds up to $40,000 for the aquatic center leak repairs. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate RECUSED Maloney, Mark YES BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 38. Discussion and action on the request to vacate and unimproved portion of the Dominika Street right-of-way laying south of Mary Lane (on recording https://youtu.be/2i4DGU-_vXg?t=1653) Donner approached the Board recapping the past discussion of the Board reiterating that the question before the Board was if they wanted to take it to public hearing or not take any further action. Heath Tappe was not willing to sign a petition to allow the discontinuance due to the unknown of the future subdivision. Maloney inquired of the two drawings provided to the Board regarding the proposed adjustments that could be made to the property. Joe Muzynoski was present and spoke before the Board regarding his wish to have the road discontinued. Donner stressed again that the question before the Board was whether they wanted to go to public hearing or not take any further action. Motion by Ermeling, second by Cronin to refer this matter to the Plan Commission for public hearing. Motion by Cronin to rescind motion to refer matter to the Plan Commission for public hearing, seconded by Ermeling. Motion by Ermeling to approve the Resolution and hold a meeting on February 20 for public hearing, seconded by Cronin. Motion made by Cronin, seconded by Fiene to amend prior motion, and in addition hold the public hearing after the referral to the Plan Commission at the January meeting. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES NEW BUSINESS 39. Appointment of Yee Leng Xiong to Finance Committee (on recording https://youtu.be/2i4DGU- _vXg?t=4166) BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Zeyghami, second by Ermeling to appoint Yee Leng Xiong to Finance Committee. Yes Vote: 6 No Votes:1 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie NO Hartinger, Jasper YES Zeyghami, Hooshang YES 40. Schofield Ave. Intersection Studies Phase 1 Intersection Control Evaluation (ICE) Results and Phase 2 Recommendations (on recording https://youtu.be/2i4DGU-_vXg?t=4266) Motion by Hartinger, second by Fiene to approve Schofield Ave. Intersection Studies Phase 1 Intersection Control Evaluation (ICE) Results and Phase 2 Recommendations Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 41. Water Utility Meter Pit Construction Services Contract (on recording https://youtu.be/2i4DGU- _vXg?t=4671) Motion by Zeyghami, second by Fiene to approve Contract Amendment No. 1 with Clark Dietz for the meter pit upgrades project for a not to exceed price of $63,800. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 42. Wells 7 & 8 Change Order #3 (on recording https://youtu.be/2i4DGU-_vXg?t=4681) Motion by Zeyghami, second by Hartinger to approve Wells 7 & 8 Change Order #3 not to exceed the amount of $8,842. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 43. Discussion of Construction Options for the Village Salt Shed (on recording https://youtu.be/2i4DGU-_vXg?t=4780) Donner explained the history of the salt shed bids and budget and the increased construction estimates that were provided. We are looking at another option and a different kind of structure. The zoning code does not permit a fabric type structure to be put up in anything but agriculture so the Board is being asked whether they would be supportive to refer to the Plan Commission to consider changes in the zoning code to permit this type of structure to be placed at the municipal center and whether they would require any other perimeters. Maloney then asked who would be putting up the structure and stressed his concern for the continuation of Kueny Architects to handle these projects due to past experiences. Zeyghami asked if there was any communication with other municipalities to see how this type of shed would function with regards to temperature, etc. Wodalski said that had been done and the communication had been positive. Ermeling asked about the price of the structure which would be estimated around $300,00 for the main structure. Cronin asked if it could be a different color. Zeyghami inquired about the bottom portion of the shed to which Wodalski indicated that there are several types of foundations the Village could choose from. Maloney asked about sharing with other municipalities and if there a need for it to be on the Municipal Center site. Would Weston be able to share services with other municipalities. Wodalski expressed concerns about that option as to the time to travel during an event to fill up with salt/sand. Hartinger requested that the plan commission review the question of whether or not the Village could/would share salt shed services with other municipalities and if it would be feasible. Cronin requested that the plan commission look into making this type of building a conditional use in the Institutional Zoning District. Motion by Fiene, second by Hartinger to recommend staff to work with Plan Commission on revisions to the Zoning Code to allow the fabric type of structure be allowed within the Institutional Zoning District. BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 44. Surveillance System Project (on recording https://youtu.be/2i4DGU-_vXg?t=5486) Motion by Hartinger, second by Fiene to approve Surveillance System Project with Camera Corner Connecting Point at Kennedy Park Skate Park and Parking Lot and Aquatic Center with costs not to exceed $35,000 and funded using ARPA dollars. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 45. 2022 Budget Amendments (on recording https://youtu.be/2i4DGU-_vXg?t=5934) Motion by Hartinger, second by Zeyghami to approve 2022 Budget Amendments. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 46. 2023 Budget Amendments (on recording https://youtu.be/2i4DGU-_vXg?t=5949) Motion by Hartinger, second by Cronin to approve 2023 Budget Amendments. BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 47. First Amendment to Easement and Easement Termination Agreement – 8706 Progress Way (on recording https://youtu.be/2i4DGU-_vXg?t=5962) Motion by Fiene, second by Zeyghami to approve First Amendment to Easement and Easement Termination Agreement – 8706 Progress Way. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES 48. Aquatic Center Roof Replacement (on recording https://youtu.be/2i4DGU-_vXg?t=5986) Motion by Ermeling, second by Zeyghami to approve Aquatic Center Roof Replacement to Feelgood Carpentry utilizing snap lock roofing 26 gauge. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIA ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES ATTORNEY REFERRALS None. STAFF REFERRALS None. BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES REMARKS FROM TRUSTEES Cronin complimented Everest Metro Police Department on the assistance with his stolen equipment. Zeyghami stressed once again to look into shared services with salt shed. Hartinger expressed his appreciation to staff in the November 2022 election. Weiland shared that her vote for the appointment of Yee Leng Xiong to the finance committee was nay. REMARKS FROM THE PRESIDENT Fred Schuster expressed his extreme pleasure with the new Village signage. FUTURE ITEMS Next meeting date(s): - January 16, 2023, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion by Ermeling, second by Fiene to adjourn at 7:46 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie VIZ ZOOM Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 12/19/2022 Prepared by: Pamela Brehm, Village Clerk