Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING OF THE BOARD OF TRUSTEES Monday, January 16, 2023, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney Maloney called the meeting to order at 6:03 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES PUBLIC COMMENTS (on recording https://youtu.be/M-dBXRLxJ88?t=62) David Roth – 3406 Schofield Avenue, Weston. Mr. Roth spoke to the Board about seeking a location for his local card group to play cards in and asked about the Municipal Center. He also is requesting that the Board dismiss the judgment against him in Case No. 15-CV-434. MINUTES FROM PREVIOUS MEETINGS. 4. 12/19/2022 Board of Trustees Meeting 5. 01/09/2023 Special Board of Trustees Meeting Motion by Fiene, second Cronin to approve minutes of 12/19/22 Board of Trustees Meeting and 1/9/2023 Special Board of Trustees Meeting. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 6. Building Committee 7. Community Development Authority 8. Everest Metro Police Commission 9. Extraterritorial Zoning 10. Finance 11. Human Resources 12. Joint Review Board 13. Parks & Recreation 14. Plan Commission 15. Public Works 16. Tourism Commission 17. Refuse and Recycling Motion by Fiene, second by Ermeling to approve reports/minutes 10, 11, 14, and 16. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (on recording https://youtu.be/M-dBXRLxJ88?t=2620) 18. Administrator Donner spoke regarding an upcoming meeting with City of Wausau on PFAs. 19. Clerk 20. Finance 21. Fire/EMS Chief Finke spoke about the First Annual Awards Banquet will be held on January 21, 2023, at 6:00 p.m. at the Hilton. 22. Parks & Recreation 23. Plan/Dev Higgins reported that the new Assistant Planner started at the Village. 24. Police Chief Schulz reported that there are currently three vacancies at the department. Detective promotion of Matt Nelson. Joshua English is new school resource officer. 25. Public Works Wodalski reported that a request was received from State of Wisconsin regarding the Business 51 project which will be brought up in the February agenda. 26. Technology BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Ermeling, second by Hartinger to accept reports from departments. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES WORK PRODUCT TRANSMITTALS 27. December Building Permits Motion by Fiene, second by Cronin to approve work product transmittals. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES CONSENT AGENDA 28. Requests to pull items out of consent consideration. 29. Vouchers – Check Numbers 58656-58760 and 90094-90096. 30. New Class B Beer & Liquor License for the 2022-2023 Licensing Term for Derrek Lee Adventures LLC d/b/a Daybreak Bar & Grill 31. Acknowledge Retirement of Building Inspector Shaun Scott Tatro 32. Action on consent agenda items Motion by Cronin, second by Fiene to approve items 29, 30 and 31. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES ORDINANCES Item #33 was moved by Board approval to be heard prior to Item #5. (on recording https://youtu.be/M-dBXRLxJ88?t=557) 33. Ordinance No. 23-001 An Ordinance to Approve the Rezoning of a Parcel of Land, Located at 2900 Schofield Avenue in The Village of Weston, From B-2 Highway Business to PD Planned Development District and an Associated General Development Plan Motion by Cronin, second by Fiene to approve Ordinance No. 23-001 An Ordinance to Approve the Rezoning of a Parcel of Land, Located at 2900 Schofield Avenue in The Village of Weston, From B-2 Highway Business to PD Planned Development District and an Associated General Development Plan. Motion Carried. Ermeling spoke briefly about the proposal of the apartment building and that parking and traffic be taken in consideration for the neighbors. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES RESOLUTIONS 34. Resolution 2023-006 A Resolution to Amend the Village Fee Schedule (on recording https://youtu.be/M-dBXRLxJ88?t=3789) Motion by Hartinger, second by Weiland to approve Resolution 2023-006 A Resolution to Amend the Village Fee Schedule. Motion Carried. Cronin pointed out that with the vacancy and not spending those wages in the budget, we are increasing the fee due to the contract with Wausau. Cronin also pointed out that the Village fee schedule is reasonable and because of that we have good development. Yes Vote: 6 No Votes:1 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve NO Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES UNFINISHED BUSINESS 35. Update and Possible Action on American Rescue Plan (ARPA) Funds. None. Items #36 was moved by Board approval to be heard prior to Item #5. (on recording https://youtu.be/M-dBXRLxJ88?t=1123) 36. Update and Possible Action on Status of Municipal Center Completion. Donner advised the Board that the construction contract with Miron was $14,372,787 and we are still within the budget on the project. That dollar amount includes a $120,000 change order allowance. A certificate of substantial completion has been prepared and provided to Miron for signature with a date of 1/4/2023. The signed document has not been returned yet. Jon Wallenkamp is present at this meeting and provided the following: • Elevator delay caused a delay in substantial completion • Contingency was carried of 2.25 percent which is about $320,000 • Weston is about $153,000 below contingency • 1.17 percent of contingency was spent on the project • Punch list items will be done by 1/20/2023 • Contract which was signed has a liquidated damages clause of $250/day Jim Pinsonneault – 5002 Arrow Street, Weston. Mr. Pinsonneault gave comments to the Board with regard to the new Municipal Center update. He felt that Keuny Architects should be held responsible, and the Board should impose the fine of $250 per day plus damages. Item #37 was moved by Board approval to be heard prior to Item #5. (on recording https://youtu.be/M-dBXRLxJ88?t=683) 37. Discussion and Possible Action on Proceeding with Resolution for the Discontinuance or Alteration of the Dominika Street Right-of-Way South of Mary Lane Motion by Ermeling, second by Fiene to defer action on proceeding with Resolution for the discontinuance or alteration of the Dominika Street right-of- way south of Mary Lane. Motion carried. BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Amendment to Motion by Cronin, second by Fiene to bring the possible action on proceeding with Resolution for the discontinuance or alteration of the Dominika Street right-of-way back to the Board agenda in September of 2023. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES NEW BUSINESS 38. Request from DC Everest to Waive Review and Building Permit Fees for the Upcoming Construction of the New Greenheck Turner Community Center (on recording https://youtu.be/M-dBXRLxJ88?t=4054) Motion by Zeyghami, second by Fiene to approve Request from DC Everest to Waive Review and Building Permit Fees for the Upcoming Construction of the New Greenheck Turner Community Center. Motion Carried. Roll Call Vote: Yes Vote: 4 No Votes:3 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb NO Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie NO Hartinger, Jasper NO Zeyghami, Hooshang YES Item #39 was moved by Board approval to be heard prior to Item #34. 39. Contract for Inspection Services with City of Wausau (on recording https://youtu.be/M- dBXRLxJ88?t=2997) Motion by Cronin, second by Fiene to approve contract for inspection services with City of Wausau. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 40. Designation of Jayson Roman Maguire as Building Inspector/Building Manager for the Village of Weston (on recording https://youtu.be/M-dBXRLxJ88?t=4566) Motion by Zeyghami, second by Ermeling to approve designation of Jayson Roman Maguire as Building Inspector/Building Manager for the Village of Weston. Motion carried. Yes Vote: 6 No Votes:1 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark NO Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 41. Status of interview/hiring process for Assistant Village Planner No action. 42. Claim #WM00371920080 of Borchardt - 4408 Kellyland Street, Weston, for Costs to Repair or Replace Their Privately Owned Sanitary Sewer Lateral (on recording https://youtu.be/M-dBXRLxJ88?t=4746) Motion by Fiene, second by Cronin to disallow Claim #WM00371920080 of Borchardt – 4408 Kellyland Street, Weston, for costs to repair or replace their privately owned sanitary sewer lateral. Motion carried. Yes Vote: 6 No Votes:0 Abstain:1 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Zeyghami, Hooshang ABSTAIN 43. State Municipal Agreement with the Wisconsin Department of Transportation for a Street Reconstruction Grant for Ross Avenue between Metro Dr. and Alderson St. (on recording https://youtu.be/M-dBXRLxJ88?t=4780) Motion by Zeyghami, second by Cronin to approve State Municipal Agreement with the Wisconsin Department of Transportation for a street reconstruction grant for Ross Avenue between Metro Dr. and Alderson St. Motion carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 44. Wetland Bank Credit Purchases for Weston Avenue Reconstruction (Ryan St. to CR-J) (on recording https://youtu.be/M-dBXRLxJ88?t=4810) Motion by Ermeling, second by Fiene to approve Westland Bank Credit Purchases for Weston Avenue reconstruction (Ryan St. to CR-J). Motion carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 45. Update, Discussion, and Possible Action Regarding Safety Building Design Contract and Status of Areas Need to be Completed with Future Direction (on recording https://youtu.be/M-dBXRLxJ88?t=5175) Motion by Cronin, second by Hartinger to direct staff to draft Request for Proposal for Safety Building. Motion carried. Maloney, Hartinger, Zeyghami, Wodalski and Donner are to conduct a meeting in the next couple of weeks to discuss the Safety Building. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES 46. Update on Strategic Plan Report (on recording https://youtu.be/M-dBXRLxJ88?t=5683) a. Consider Approval of Vision, Mission, and Values Statements b. Acknowledge Strategic Priorities Motion by Fiene, second by Hartinger to approve the vision, mission, and value statements of the Strategic Plan and acknowledge strategic priorities. Motion carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES ATTORNEY REFERRALS None. MOVED TO CLOSED SESSION PER 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session – to wit Nominal Payment Parcel Report for Establishing Initial Offerings on the Right-of-Way for Weston Avenue (East Phase). (Board members, Michael Wodalski, Pamela Brehm and Keith Donner in attendance.) MOVE TO CLOSED SESSION PER Wis. Stat. § 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session – to wit Municipal Building contract status, possible points of disagreement with contractor and strategy for possible negotiations. (Board members, Michael Wodalski, Pamela Brehm, Keith Donner and Jon Wallenkamp in attendance.) MOVE TO CLOSED SESSION PER Wis. Stat. § 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES governmental body has jurisdiction or exercises responsibility – to wit succession planning for Administrator for 2023. (Board members in attendance.) Roll Call Vote. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES RECONVENE TO OPEN SESSION Motion by Fiene, second by Weiland to reconvene to open session. Motion carried. POSSIBLE ACTION ON CLOSED SESSION ITEMS • Nominal Payment Parcel Report for Establishing Initial Offerings on the Right-of-Way for Weston Avenue (East Phase) Motion by Cronin, second by Fiene to approve nominal payment parcel report as presented. Motion carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES • Municipal Building contract status, possible points of disagreement with contractor and strategy for possible negotiations Board directed Kueny Architect to request status of liquidated damages from contractor. • Succession planning for Administrator for 2023 BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Hartinger, second by Weiland to direct Human Resources Committee to create a Deputy Administrator position. Motion carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES STAFF REFERRALS None. REMARKS FROM TRUSTEES None. REMARKS FROM THE PRESIDENT FUTURE ITEMS Next meeting date(s): - February 20, 2023, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion by Fiene, second by Hartinger to adjourn at 9:08 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 01/16/2023 Prepared by: Pamela Brehm, Village Clerk