Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING AGENDA OF THE BOARD OF TRUSTEES Weston Municipal Center Board Room 4747 Camp Phillips Road, Weston, WI 54476 Monday, May 15, 2023, at 6:00 p.m. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. If a quorum of other government bodies are present this would constitute a meeting pursuant to “State of Wisconsin ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993)”. Therefore, no official actions other than those of the BOARD OF TRUSTEES shall take place. Any interested persons may attend the meeting via the Zoom link listed below. Join Zoom Meeting: Join Zoom Meeting by Phone: https://zoom.us/j/5445915099 +1 312 626 6799 US (Chicago) Meeting ID: 544 591 5099 AGENDA ITEMS 1. Board of Review called to order by President Maloney 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Review a. Maloney{p}, Zeyghami{vp}, Cronin, Ermeling, Hartinger, Pinsonneault, Weiland 4. Adjourn of Board of Review to June 27, 2023, at 5:00 p.m. 5. Board of Trustees Meeting called to order by President Maloney 6. Roll Call by Clerk for Board of Trustees a. Maloney{p}, Zeyghami{vp}, Cronin, Ermeling, Hartinger, Pinsonneault, Weiland PUBLIC COMMENTS MINUTES FROM PREVIOUS MEETINGS. 7. Approval of 04/18/2023 Board of Trustees Meeting 8. Approval of 04/26/2023 Special Board of Trustees Meeting ACKNOWLEDGE REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 9. Ad Hoc Public Safety Building Renovations Committee • April 25, 2023 • May 2, 2023 • May 9, 2023 10. Community Development Authority 11. Everest Metro Police Commission 12. Joint Plan Commission and Extraterritorial Zoning 13. Finance 14. Human Resources 15. Joint Review Board 16. Parks & Recreation 17. Plan Commission BOARD OF TRUSTEES MEETING AGENDA 05/15/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 18. Public Works 19. Tourism Commission 20. Refuse and Recycling REPORTS FROM DEPARTMENTS 21. Administrator • Recap of the Building Open House • Discussion of Transmittal of Closed Session Materials in Advance of Meetings • Walking Quorum and Blink Carbon Copy (BCC) 22. Clerk 23. Finance 24. Fire/EMS 25. Parks & Recreation 26. Plan/Dev 27. Police 28. Public Works 29. Technology WORK PRODUCT TRANSMITTALS 30. Acknowledge April Building Permits 31. Acknowledge April Budget Status CONSENT AGENDA 32. Requests to pull items out of consent consideration 33. Approve Vouchers – check numbers 59242-59290, 59303-59381, 59383-59423 and 90107-90110 and manual payroll check numbers 59291-59302 and 59382 34. Approval of Secondhand Article Dealers/Jewelry Dealers Licenses for the 2023-2024 Licensing Term 35. Approval of Renewal Cigarette Licenses for the 2023-2024 Licensing Term 36. Approval of Renewal Commercial Animal Establishment License for Ace Hardware for the 2023-2024 Licensing Term 37. Approval of Renewal Class A Beer & Liquor, Class B Beer & Liquor, and Class B Beer, Class B Beer & Liquor Reserve, and Class C Wine Licenses for the 2023-2024 Licensing Term 38. Approval of Renewal Lodging Permit License for the 2023-2024 Licensing Term 39. Approval of Renewal Salvage Licenses for the 2023-2024 Licensing Term 40. Approval of Renewal Weights and Measures Licenses for the 2023-2024 Licensing Term 41. Action on consent agenda items ORDINANCES 42. Ordinance 23-011: An Ordinance to Amend Provisions Within Chapter 94 of the Municipal Code, Affecting Rural, Open Space and Residential District Lot Dimension and Intensity Standards, Non-Residential District Density and Intensity Standards and Building Orientation Design Standards for Multi-Family and Non-Residential Buildings RESOLUTIONS BOARD OF TRUSTEES MEETING AGENDA 05/15/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 43. Resolution 2023-010 Authorizing Resolution for Special Assessments for Weston Ave (Ryan St to CR-J) UNFINISHED BUSINESS 44. Update and possible action on American Rescue Plan (ARPA) Funds 45. Update on goals for 2023-2025 Strategic Plan NEW BUSINESS 46. Approve Arbor Day Proclamation P-23-001 47. Discussion and/or action on Accounts Receivable Write-Off 48. Discussion and/or action on draft letter to TID Businesses Re: Small Improvement Project Economic Development Grant Program 49. Discussion and/or action on Bids for Public Safety Building Renovations 50. Discussion and/or action on Process for Administrator Recruitment 51. Discussion and/or action on Employee/Staff Spotlight Articles 52. Discussion and/or action on Farmer’s Market Eligibility and Standard Operating Procedures 53. Discussion and/or action on Marketing or Development of Village Property at 5500 Schofield Avenue 54. Discussion and/or action on Creating and Filling of a Dedicated Human Resources Position for the Village Staff 55. Discussion and/or action on Confirmation of Job Titles for Public Works/Parks Employees 56. Discussion and/or action on Peer Communities for PAA Compensation Study 57. Discussion and/or action on SCADA System Bid Results 58. Discussion and/or action on Request for Street Light at Birch Street and Foxtail Court 59. Discussion and/or action on Surplus Auction Items 60. Discussion and/or action on Weston Avenue and Alderson Street Roundabout – Colored Concrete Discussion MOVE TO CLOSED SESSION PER §19.85(1)(c) Move to closed session to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility to wit – • Possible promotion of employee(s) to position of Crew Leader and recommendation for related compensation increase. • Review Candidates for Administrator Position MOVE TO CLOSED SESSION PER Wis. Stat. § 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session – to wit: • Terms of Development Agreement with Project Timberwolf • Terms of Development Agreement with Inter-City State Bank • Terms of Development Agreement with 6207 RLSS, LLC for property at 2300 and 2304 Schofield Ave. BOARD OF TRUSTEES MEETING AGENDA 05/15/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES RECONVENE TO OPEN SESSION POSSIBLE ACTION ON CLOSEDS SESSION ITEMS • Possible promotion of employee(s) to position of Crew Leader and recommendation for related compensation increase. • Terms of Development Agreement with Project Timberwolf • Terms of Development Agreement with Inter-City State Bank ATTORNEY REFERRALS STAFF REFERRALS REMARKS FROM TRUSTEES REMARKS FROM THE PRESIDENT FUTURE ITEMS Next meeting date(s): - June 19, 2023, Board of Trustees Regular Meeting at 6:00 p.m. - June 27, 2023, Board of Review at 5:00 p.m. ADJOURN In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA), the Village will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs or activities. If you need assistance or reasonable accommodations in participating in this meeting or event due to a disability as defined under the ADA, please call the Village Clerk at 715-359-6114 or clerks@westonwi.gov to discuss your accessibility needs. We ask your request be provided a minimum of 72 hours before the scheduled event or meeting. If a request is made less than 72 hours before the event the Village will make a good faith effort to accommodate your request. This Notice was posted at the Village Municipal Center, on www.westonwi.gov and transmitted to media partners on May 10, 2023. BOARD OF TRUSTEES MEETING AGENDA 05/15/2023 Prepared by: Pamela Brehm, Village Clerk