Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, August 21, 2023, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney Maloney called the Regular meeting to order at 6:01 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES (arrived late) Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES CLOSED SESSION MOVED TO THIS POSITION BY AGREEMENT OF BOARD AGENDA ITEM #40 MOVED TO THIS POSITION BY AGREEMENT OF BOARD PUBLIC COMMENTS (on recording https://youtu.be/8j-Ip3My6rU?t=1721) Edward Swank, 4311 Schofield Avenue #104 addressed the Board regarding the condition of the Stillwater Landing Mobile Home Park. He said he spoke to property inspector Roman Maguire prior to the meeting and was able to get his questions answered. He was upset with the demolition going on at the park and that there are shut offs of water and electricity that are happening without notice. Donald Davis, 4311 Schofield Avenue #57 addressed the Board regarding the condition of the Stillwater Landing Mobile Home Park. He said that the park looks very junky and that the owners were removing trees and shoving them into the woods after they were cut down. MINUTES FROM PREVIOUS MEETINGS 4. Approval of 07/17/2023 Board of Trustees Meeting 5. Approval of 07/31/2023 Special Board of Trustees Meeting 6. Approval of 08/15/2023 Special Board of Trustees Meeting BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES In discussion, Pinsonneault stated that in 07/31/2023 meeting minutes presented, there was an error as to the voting to reconvene into open session and adjournment regarding two trustees who were not present. Minutes were approved with those corrections. Motion by Ermeling, second by Cronin to approve minutes of 07/17/2023 Board of Trustees Meeting and 07/31/2023, 08/15/2023 Special Board of Trustees Meeting. Motion carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ACKNOWLEDGE REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 7. Ad Hoc Public Safety Building Renovations Committee 8. Community Development Authority 9. Everest Metro Police Commission 10. Extraterritorial Zoning 11. Finance 12. Human Resources 13. Joint Review Board 14. Parks & Recreation 15. Plan Commission 16. Public Works 17. Tourism Commission 18. Refuse and Recycling Motion by Cronin, second by Pinsonneault to acknowledge reports/minutes 7, 11, 12, 14, 15, and 16. Motion carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES REPORTS FROM DEPARTMENTS (on recording https://youtu.be/8j-Ip3My6rU?t=2369) 19. Administrator • Municipal Center Punch List Donner spoke to the Board about the updated punch list items with Miron which included the gates that continue to have an issue with voltage and the card readers. Zeyghami informed Donner of the asphalt in front of the building which is about a quarter inch higher than the sidewalks and that should be addressed as well along with the lower roof in the shop area. He would like to see Miron change the way the water drains down from the lower roof on the south side of the Municipal Center by the drop box area as right now it is coming down on the vent and in the wintertime it is causing ice buildup. Donner indicated that this information was relayed to Miron. • Public Safety Building Renovations Donner spoke to the Board about the update on the Public Safety Building renovations in that Omni is beginning the painting on the building and the insulation as started too. 20. Clerk 21. Finance 22. Fire/EMS Chief Finke advised the Board that the training containers were delivered to the station. 23. Parks & Recreation Osterbrink reported that Sunday, August 20 was the last day for the pool to be open. 24. Plan/Dev 25. Police Chief Schulz advised the Board that two new officers were sworn into the department. 26. Public Works Wodalski reported of the new hire to the utility department. 27. Technology Crowe reported to the Board that the proposed website design has been modified per the meeting suggestions. The next step is to approve the design and then move forward to the mobile version. Motion by Ermeling, second by Zeyghami to acknowledge reports from departments. Motion carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES WORK PRODUCT TRANSMITTALS 28. Acknowledge July Building Permits BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 29. Acknowledge July Budget Status Motion by Pinsonneault, second by Cronin to acknowledge July building permits and July budget status. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES CONSENT AGENDA 30. Requests to pull items out of consent consideration. 31. Approve Vouchers – check numbers 59870-60170 and 90117-90120 32. Appointment of Joshua Sopata as New Agent for Kwik Trip #356, 5303 US Business Hwy 51 33. Action on consent agenda items Motion by Cronin, second by Pinsonneault to approve item 31 and 32 of consent agenda. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ORDINANCES (on recording https://youtu.be/8j-Ip3My6rU?t=3375) 34. Ordinance No. 23-014 – An Ordinance to Approve the Rezoning of 1919 Schofield Avenue from MH Manufactured Home to B2 Highway Business Zoning District Village of Weston, Marathon County, Wisconsin Pinsonneault asked Director Higgins if the owner is aware that this will be rezone and Higgins responded yes and does not have opposition to the ordinance change. Motion by Pinsonneault, second by Cronin to approve Ordinance No. 23-014 – An Ordinance to Approve the Rezoning of 1919 Schofield Avenue from MH BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Manufactured Home to B2 Highway Business Zoning District Village of Weston, Marathon County, Wisconsin. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES RESOLUTIONS (on recording https://youtu.be/8j-Ip3My6rU?t=3440) 35. Resolution 2023-014 – A Resolution to Levy Special Assessments Against Property Benefitted by Drive Approach, Water Main & Laterals and Sanitary Seewer Main & Laterals for the Ryan Street/Apache Lane Utility Looping Project Motion by Zeyghami, second by Ermeling to approve Resolution 2023-014 – A Resolution to Levy Special Assessments Against Property Benefitted by Drive Approach, Water Main & Laterals and Sanitary Sewer Main & Laterals for the Ryan Street/Apache Lane Utility Looping Project. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES UNFINISHED BUSINESS 36. Update and possible action on American Rescue Plan (ARPA) Funds (on recording https://youtu.be/8j-Ip3My6rU?t=3512) Donner indicated that the Finance Committee had a discussion about the playground equipment. Cronin asked how much the play structures would cost in which Osterbrink added that it would be about $60,000 to $130,000 depending on the size of the structures. Osterbrink is continuing to meet with the representatives and do site assessments and get additional costs involved. Zeyghami asked if we were getting preliminary designs from Rettler and Osterbrink said yes. 37. Update on goals for 2023-2025 Strategic Plan BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES No updates. 38. Discussion and/or action on Update of Stillwater Landing Manufactured Park, 4311 Schofield Avenue (on recording https://youtu.be/8j-Ip3My6rU?t=3776) Higgins stated that weekly emails have been completed regarding the action plan. There is a lot of work going on at the Park and the planning/development department has been taking in a lot of emails in that regard. The building inspectors are in the Park pretty much every day. Maloney asked if there were outstanding permits where Maguire indicated that there is one. Maguire continued to inform the Board about the new trailers that were coming in. They are keeping pressure on the owner and maintaining correspondence with the owners as to their continued abatements of the violations. Zeyghami asked if the complaints that the Board heard tonight were related to the work that is being done. Maguire indicated that some are as flags marking utility are there, trees are being moved for the new houses, and that while in this process of fixing those violations, there will be interruptions in the Park. 39. Discussion and/or action on UTV Accessible Vehicle Routes (on recording https://youtu.be/8j- Ip3My6rU?t=4113) • Howland Ave and Shorey Ave • Camp Phillips Rd and Alderson St Maloney advised the Board that he added the two bullet points on the Board agenda and referred them to Chief Schulz for his input on opening these streets up, which he said he did not have an issue. Higgins let the Board that a survey has been put out to the public for their input. Motion by Cronin, second by Ermeling to all UTV Accessible Vehicle Routes on Howland and Shorey Avenue and Camp Phillips Road and Alderson Street. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES Motion by Cronin, second by Ermeling to amend motion to add Alderson Street between Howland Avenue and Shorey Avenue. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES NEW BUSINESS 40. Presentation on Flock Cameras with Discussion and/or Action on Purchase (on recording https://youtu.be/8j-Ip3My6rU?t=90) A presentation was given by Amy Cornell from Flock Safety and what technology is available to the Village. Questions by Maloney as to if the cameras are movable in which Cornell’s response was yes although she did not recommend moving them as fixed locations are best. Question by Pinsonneault as to if the cameras were solar powered. Cornell responded that most are solar powered. Maloney asked what the life of the camera would be. Cornell’s response was several years. They would be leased at $3,000 per year per camera. The software would be owned by the police department. Cameras would be fixed and replaced as needed under the warranty. If there was vandalism or a pole replacement, that would be covered by the police department. Zeyghami asked about the distance the camera could view license places to which Cornell responded that it could take a picture quite a distance away and as fast as 100 mph. Maloney asked about the length of the contract which Cornell stated would be two years. Chief Schulz requested the department start with two cameras and get feedback and then move forward with more if needed. Chief Schulz stated that he would start with major ingress and egress to the Village as locations. Cronin asked what the funding options would be which Director Trautman indicated that it could be put in the budget for 2024 and if there was surplus in 2023, the Village could move forward then. Chief Schulz will reach out to business to see if there could be donations. Motion by Ermeling, second by Weiland to approve purchase of four Flock Safety cameras. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 41. Discussion and/or action on Yellowbanks Disc Golf Course Wetland Delineation (on recording https://youtu.be/8j-Ip3My6rU?t=4408) Motion by Zeyghami, second by Ermeling to have wetland delineation completed by Star Environmental for $3,500 transferring funds from public works. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 42. Discussion and/or action on Fuller Street Engineering Services Contract (on recording https://youtu.be/8j-Ip3My6rU?t=4491) Motion by Zeyghami, second by Weiland to award Fuller Street engineering services contract to Becher Hoppe for $328,100. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 43. Discussion and/or action on Wells 7&8 Change Order #5 (on recording https://youtu.be/8j- Ip3My6rU?t=4669) Motion by Zeyghami, second by Cronin to approve Change Order #5 for a deduction of $804. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Weiland, Jamie YES Zeyghami, Hooshang YES 44. Discussion and/or action on County Road X Intersection Improvements for Schofield Avenue and Weston Avenue (on recording https://youtu.be/8j-Ip3My6rU?t=4684) Zeyghami reported that these two intersections are important to the community and the Village is looking to make them safer and more streamlined with little impact to property. Roundabouts were discussed at both the intersections. Pinsonneault stated that it would be difficult for area businesses on Schofield Avenue to have customers exit their property with the roundabout there. Zeyghami stated the purpose of a roundabout is to improve safety. Chief Schulz stated that there is a lot of traffic at the Schofield Avenue intersection, and it makes him a little nervous as to how fast the traffic could go around that intersection with a roundabout in place. Zeyghami stated that we should look at the roundabout and get a property design/layout and get a cost estimate and then the Board can make a decision. Motion by Zeyghami, second by Weiland to hire a consultant to analyze the two intersections. Yes Vote: 3 No Votes: 3 Abstain:0 Not Voting: 1 Result: Fail Trustee Present Cronin, Steve NO Ermeling, Barb NO Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie YES Zeyghami, Hooshang YES 45. Discussion and/or action on CR-J and Weston Avenue Engineering Design Contract (on recording https://youtu.be/8j-Ip3My6rU?t=5255) Motion by Cronin, second by Zeyghami to approve contract amendment with AECOM for additional design for cost of $15,080 with Marathon County Highway Department reimbursing the Village for these costs. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 46. Discussion and/or action on Village Participation in Fire Hydrant Installation for DC Everest High School property (on recording https://youtu.be/8j-Ip3My6rU?t=5316) Motion by Weiland, second by Pinsonneault to approve fire hydrant installation with Village supplying materials and DC Everest to install for $17,000 in materials in labor. Motion Carried. Cronin asked for an explanation of the costs. Wodalski said that the Village would supply the materials and the school district would pay for the installation of the fire hydrant. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 47. Discussion and/or action on Request for Temporary Easement for ANR Pipeline on Village Property adjacent to WPS Gas Gate Station (on recording https://youtu.be/8j- Ip3My6rU?t=5461) Motion by Pinsonneault, second by Ermeling to approve easement and direct staff to contact and begin enforcement on the fencing with Wisconsin Public Service which does not meet zoning guidelines. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES Question by Zeyghami as to the cost of $1,600 compensation. Will this amount covewr the attorney’s fees of the Village for this project? We will want to be sure to cover the costs for the easement. BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Pinsonneault, second by Ermeling to amend previous motion to read the actual cost of the attorney agreement. Motion carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 48. Discussion and/or action on Requirements for Developers Security on Subdivision Projects (on recording https://youtu.be/8j-Ip3My6rU?t=5647) Motion by Pinsonneault, second by Cronin to call a special meeting of the Board of Trustees to discuss this particular issue in depth with Heath Tappe, Paul Duerst and Chris Pfender from Intercity. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 49. Discussion and/or action on Organizational Study Proposals (on recording https://youtu.be/8j- Ip3My6rU?t=5896) Motion by Cronin, second by Pinsonneault to defer Organizational Study Proposals to the December 2023 Board of Trustee’s meeting. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 50. Discussion and or action on Determining Ownership of Outlots in Existing Recorded Subdivision Plats (on recording https://youtu.be/8j-Ip3My6rU?t=6154) Cronin stated that he asked for this to be put on the agenda. There are some areas that are supposed to be right-of-way that are still deeded to the original property owner. The question is what the Board wants staff to do. Higgins said that we could look into an intern to help with this and get it straightened out. She would look into bringing an intern onboard. Motion by Cronin, second by Weiland to direct staff to hire an intern to help go through the outlots in the Village. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 51. Discussion and/or action on Village Fee Schedule (on recording https://youtu.be/8j- Ip3My6rU?t=6316) Pinsonneault said that this came from the Plan Commission to get developers to finish their site plans. The idea is to come up with a different enforcement. Higgins stated that sometimes it can take up to two years or longer to be completed with the landscaping. The idea is to have it financially worth following up on the completion of the project. Cronin asked that the Board just give staff the go ahead to look into an additional fee. Motion by Ermeling second by Cronin to have staff review. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 52. Discussion and/or action on Requirement of Development Agreement on Permitted Use Projects (on recording https://youtu.be/8j-Ip3My6rU?t=6725) Motion by Cronin, second by Hartinger to recommend the approval of removing the requirement of development agreement on permitted use projects. It should only be required for projects receiving conditional use or TIF funding. Motion Carried. Yes Vote: 7 No Votes:2 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie YES Zeyghami, Hooshang NO 53. Discussion and/or action on Stormwater Rate Increase (on recording https://youtu.be/8j- Ip3My6rU?t=6895) Motion by Pinsonneault second by Zeyghami to approve stormwater rate increase from $12.50 ERU per quarter to $17.50 ERU per quarter. Motion Carried. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 54. Discussion and/or action on CPI/Market Adjustments for Budgeted Wages (on recording https://youtu.be/8j-Ip3My6rU?t=6914) Maloney told the Board that there was a discussion in Finance about the terminology and the end result was performance on reviews and market adjustments which would be a five percent (4 percent +1 percent) increase included in the 2024 budget. Pinsonneault was good with performance but wanted the brakes put on the CPI for at least one year. Motion by Ermeling, second by Zeyghami to approve CPI/Market Adjustments for Budgeted Wages. Motion Carried. BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:1 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie YES Zeyghami, Hooshang YES 55. Discussion and/or action on 2024 Budget Timeline (on recording https://youtu.be/8j- Ip3My6rU?t=7014) Director Trautman has three dates set aside in September (6th, 18th, and 28th) and 3 days in October (10th, 16th, and 30th) and a final adoption date would be November 20, 2023. There will be a Doodle poll to be sure a quorum can be present and if there is not a need for all the dates, they can be adjusted. Motion by Ermeling, second by Zeyghami to approve 2024 Budget Timeline. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES MOTION TO MOVE TO CLOSED SESSION Pursuant to Wis. Stat. § 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session to wit: • Small Improvement Project Economic Development Grant Application – Innovative Health, 2114 Schofield Avenue • Offer to purchase Village property at 5500 Schofield Avenue and Pursuant to Wis. Stat. §19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility to wit: BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES • Administrator Position (Present in closed session were Maloney, Zeyghami, Ermeling, Cronin, Pinsonneault, Weiland, Wodalski, Higgins, Donner, Brehm and Crowe) Motion by Cronin, second by Pinsonneault to move to closed session at 6:02 p.m. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES RECONVENE TO OPEN SESSION Motion by Ermeling, second by Cronin to reconvene to open session at 6:44 p.m. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES POSSIBLE ACTION ON CLOSEDS SESSION ITEMS • Small Improvement Project Economic Development Grant Application – Innovative Health, 2114 Schofield Avenue (on recording https://youtu.be/8j-Ip3My6rU?t=39) Motion by Pinsonneault, second by Cronin to reject Project Economic Development Grant Application of Innovative Health. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES • Offer to purchase Village property at 5500 Schofield Avenue (on recording https://youtu.be/8j- Ip3My6rU?t=59) Motion by Pinsonneault, second by Ermeling to decline Offer to Purchase for 5500 Schofield Avenue. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES • Administrator Position (on recording https://youtu.be/8j-Ip3My6rU?t=9) Motion by Cronin, second by Pinsonneault to approve Jami Gebert as next Administrator for Village of Weston. Motion Carried. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ATTORNEY REFERRALS None. STAFF REFERRALS Pinsonneault requested a special meeting of the Board of Trustees to be set up regarding agenda item #48. BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES REMARKS FROM TRUSTEES Pinsonneault welcomes Jami Gebert to the Village as the new Administrator. Zeyghami requested that staff provide in the Evolve program that contractors must clean up their messes on the streets after completing their work. REMARKS FROM THE PRESIDENT None. FUTURE ITEMS Next meeting date(s): - September 18, 2023, Board of Trustees Meeting at 6:00 p.m. ADJOURN Motion by Ermeling, second by Weiland to adjourn at 8:46 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 08/21/2023 Prepared by: Pamela Brehm, Village Clerk