Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, October 16, 2023, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney Maloney called the Regular meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES PUBLIC COMMENTS (on recording https://youtu.be/jv6PUVjh1y4?t=35) Maggie Cronin spoke to the Board on behalf of Congressman Tom Tiffany’s office regarding federal grants for municipalities for which they could identify potential grants and write letters of support. She also wanted pointed out that the Village could refer residents to contact congressman Tom Tiffany’s office for various grants for regarding IRS issues, passport issues, etc., for which they can assist with. Ryan Cortright – 6503 Alta Verde Street, Weston spoke to the Board regarding his support of the ordinance to allow chickens in the Village. Kelly Marcott – 6302 Jacquelyn Road, Weston spoke to the Board regarding her support of the ordinance to allow chickens in the Village. Edward Swank – 4311 Schofield Avenue #104, Weston spoke to the Board regarding the condition of the mobile home park. He has noticed some improvements and thanked the Board. Maloney stated that he received an email from Kevin and Julie Keller and Brad and Linda Wyro which were provided in opposition to the ordinance to allow chickens in the Village. BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney stated that he received several emails from Suzanne and Michael Kuether regarding the conditions of the Stillwater Landing Mobile Home Park which have also been read by staff. Maloney stated that he received about 35 emails in support of the Agenda Item #41 from the real estate community, banks, and closing companies. Jan Ehrhardt – 5501 Alex Street, Weston spoke regarding the ordinance to allow chickens. She is not in support of them as they attract wild animals and expressed her concern of how the manure will be disposed of. Grace Klopotek – 6003 Jessica Street, #3, Weston spoke regarding her support in the ordinance to allow chickens in the Village if there are limitations and controls in place. MINUTES FROM PREVIOUS MEETINGS 4. Approval of September 18, 2023, Board of Trustees Meeting Motion by Ermeling, second by Cronin to approve minutes of 09/18/2023 Board of Trustees Meeting. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ACKNOWLEDGE REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 5. Ad Hoc Public Safety Building Renovations Committee 6. Community Development Authority 7. Everest Metro Police Commission 8. Joint Plan Commission and Extraterritorial Zoning 9. Finance 10. Human Resources 11. Joint Review Board 12. Parks & Recreation 13. Public Works 14. Tourism Commission 15. Refuse and Recycling Motion by Cronin, second by Pinsonneault to acknowledge reports/minutes 8, 10, and 13. BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (on recording https://youtu.be/jv6PUVjh1y4?t=1006) 16. Administrator 17. Clerk 18. Finance Trautman added that if the Board would want a paper copy of the financial statements, she has them available. 19. Fire/EMS Chief Finke informed the Board that the department has four part-time firefighter/EMT’s in academy testing. An offer was also made for the full-time vacancy. 20. Parks & Recreation Osterbrink informed the Board of the meeting on October 30, 2023, at 5:00 p.m. 21. Plan/Dev Higgins indicated that she would be working on a boundary agreement with the Town of Weston for annexation purposes. 22. Police 23. Public Works Wodalski said that leaf/brush pickup started and was going well. They are on schedule as of this time. 24. Technology Motion by Pinsonneault, second by Hartinger to acknowledge reports from departments. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES WORK PRODUCT TRANSMITTALS BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 25. Acknowledge September Building Permits 26. Acknowledge Quarterly Development Agreement Report Motion by Pinsonneault, second by Ermeling to acknowledge September building permits and Quarterly Development Agreement Report. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES CONSENT AGENDA 27. Requests to pull items out of consent consideration. 28. Approve Appointment of Santos Roman Montoya as Agent for El Charro II, LLC, 1711 Schofield Avenue, Weston 29. Action on consent agenda items Motion by Cronin, second by Pinsonneault to approve item 28 of consent agenda. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ORDINANCES (on recording https://youtu.be/jv6PUVjh1y4?t=1205) 30. Ordinance No 23-016: An Ordinance Amending Provisions within Chapter 94, of the Municipal Code, affecting the performance standards of the personal storage facility land use, calculation of minimum required parking spaces, bicycle parking and nonconforming sites in the Village of Weston and the Extraterritorial Zoning Area of the Town of Weston Motion by Cronin, second by Zeyghami to approve Ordinance No 23-016: An Ordinance Amending Provisions within Chapter 94, of the Municipal Code, affecting the performance standards of the personal storage facility land use, calculation of minimum required parking spaces, bicycle parking and BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES nonconforming sites in the Village of Weston and the Extraterritorial Zoning Area of the Town of Weston. Discussion: Pinsonneault asked to review Page 103, paragraph 6, which reads that all outdoor storage areas must be completely enclosed. Pinsonneault stated that there was a discussion at the Plan Commission meeting that included a roof so there would be complete screening. Higgins stated that pursuant to that discussion, the language had been changed but it did not copy over when she prepared the final ordinance. Pinsonneault also had questions on Page 104 about the rewording that they discussed in the Plan Commission meeting in which Higgins stated that the language was changed but it did not copy over as well. At that time, Cronin made motion to rescind the prior motion with a second by Zeyghami. At this time, the Board by agreement moved on to Agenda Item 31. Reconvene on this item: (on recording https://youtu.be/jv6PUVjh1y4?t=2581) Higgins retrieved the changes that were going to be included and placed them on the monitor for the Board. The verbiage was “All outdoor storage areas shall be completely screened by any permitted combination of buildings, structures, walls, and solid fencing” was the terminology to be inserted.” The Board reviewed this language provided. Motion by Cronin, second by Weiland to approve Ordinance No 23-016: An Ordinance Amending Provisions within Chapter 94, of the Municipal Code, affecting the performance standards of the personal storage facility land use, calculation of minimum required parking spaces, bicycle parking and nonconforming sites in the Village of Weston and the Extraterritorial Zoning Area of the Town of Weston with language which was provided by Higgins. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 31. Ordinance No 23-017: An Ordinance Amending Sec. 30.106(1) Entitled “Appointment of Inspectors” (on recording https://youtu.be/jv6PUVjh1y4?t=1360) Motion by Zeyghami, second by Hartinger to approve Ordinance No 23-017: An Ordinance Amending Sec. 30.106(1) Entitled “Appointment of Inspectors” BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 32. Ordinance No 23-018: An Ordinance to Amend Sections 94.4.09 (10) Keeping of Farm Animals on Residential Lots And School Sites and 94.3.04 Allowable Uses In Rural, Open Space And Residential Zoning Districts in the Village of Weston and the Extraterritorial Zoning Area of the Town of Weston (on recording https://youtu.be/jv6PUVjh1y4?t=1384) Motion by Pinsonneault, second by Hartinger to approve Ordinance No 23-018: An Ordinance to Amend Sections 94.4.09 (10) Keeping of Farm Animals on Residential Lots and School Sites and 94.3.04 Allowable Uses In Rural, Open Space And Residential Zoning Districts in the Village of Weston and the Extraterritorial Zoning Area of the Town of Weston. Discussion: Pinsonneault recapped that a discussion was held in Plan Commission with Humane Officer Bishop present. The ordinance being discussed has been in place in the City of Wausau since 2018 and at the current time, they have between 15-20 active chicken sites. From 2018 until now there has been only one complaint which was more of a language barrier complaint and ultimately was worked out. The lot size being discussed for chickens in Weston is at a minimum of 5,000 square feet so that is about a third of an acre, which would exclude small residential lots. Free range chickens were also discussed at the Plan Commission level and it was decided that the ordinance should lay out that there would be a coop for the chickens and a run which would all be enclosed. A survey was extended to the public which resulted in about a 20 percent response of which over 60 percent were in support of the ordinance. No roosters would be allowed, and the chickens must be registered with Department of Agriculture. The Humane Officer would be responsible for making onsite visits for compliance. Pinsonneault stated that he would propose taking 25 feet away from any pre-existing dwelling and wanted to know who added the word school site to the ordinance in which Higgins stated that “school site” was present in this ordinance already because the school came forward at a time prior because it wanted to raise bees for classrooms. Maloney stated his concern with what is the next animal that would be allowed in the Village and where the line is drawn. Ermeling expressed concern regarding the smell and the chickens getting out and having wild animals drawn into the Village. Hartinger inquired who would be following up on registrations in which the response was the Humane Officer. Higgins stated that as far as the licensing application process is concerned, Zoning would have to sign off on all applications and there would have to be something built into the Evolve licensing system for complaints to go to the Humane Officer. Higgins stated there would be a $35 application fee for chickens. BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Pinsonneault, second by Hartinger to amend the prior motion to approve changing it to 10 feet from any pre-existing dwelling and 75 feet from a dwelling on a neighboring parcel and to remove the school site language. Discussion: Maloney stated that 75 feet sounded like quite a bit of distance in a lot in the Village of Weston that was not rural. Motion by Pinsonneault, second by Hartinger to rescind amendment to motion. Motion by Pinsonneault, second by Hartinger to amend prior motion with the changes 75 feet from any dwelling on a neighboring parcel and adding 10 feet away from any pre-existing structure and removing the school site language. Yes Vote: 5 No Votes:2 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb NO Hartinger, Jasper YES Maloney, Mark NO Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES At this time, the Board by agreement went back to Agenda Item 30. RESOLUTIONS (on recording https://youtu.be/jv6PUVjh1y4?t=2672) 33. Resolution No. 2023-016: Final Resolution for Birch Street Reconstruction Special Assessments Motion by Ermeling, second by Zeyghami to approve Resolution No. 2023-016: Final Resolution for Birch Street Reconstruction Special Assessments Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 34. Resolution No 2023-018: A Resolution to Amend the Village Fee Schedule (on recording https://youtu.be/jv6PUVjh1y4?t=2688) BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Cronin, second by Pinsonneault to approve Resolution No 2023-018: A Resolution to Amend the Village Fee Schedule Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 35. Resolution No. 2023-019: A Resolution discontinuing a portion of Dominika Street in the Village of Weston, Marathon County, Wisconsin (on recording https://youtu.be/jv6PUVjh1y4?t=2705) Discussion: Joe Muzynoski – 5803 Mary Lane, Weston was present. Maloney identified if Mr. Muzynoski understood what was coming before the Board on this agenda item which Muzynoski said yes, that the Village wants to discontinue a portion of 16 feet of the roadway. Maloney explained that with the interest rates, the delineation by Tappe did not happen and the subdivision was put on hold. Higgins explained that there would be no cost to Muzynoski when the road is completed. All restorations will be completed at no cost to him. Higgins explained that this would kick off a discontinuance hearing in December. Maloney read an email that was sent by Heath Tappe in opposition to vacate the right-of-way due to the option of growth and expansion. Tappe does support a discontinuation of the portion as described in the resolution. Motion by Ermeling, second by Pinsonneault to approve Resolution No. 2023- 019: A Resolution discontinuing a portion of Dominika Street in the Village of Weston, Marathon County, Wisconsin. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES UNFINISHED BUSINESS 36. Update and possible action on American Rescue Plan (ARPA) Funds. BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES No updates. 37. Update on goals for 2023-2025 Strategic Plan (on recording https://youtu.be/jv6PUVjh1y4?t=4433) No updates on 2023-2025 Strategic Plan goals. Hartinger indicated that public works were working on their standard operation plan. 38. Update on Stillwater Landing Mobile Home Park (on recording https://youtu.be/jv6PUVjh1y4?t=4511) Property inspector Meverden was present and said that he has been to the mobile home park on several occasions and provided a report to the Board in the packet. An email was received from the Park with a proposed road construction. Maloney would like to see the potholes filled within the next two weeks or the Village will fill the potholes at the Park’s expense. Ermeling asked about the water main pipe replacement and Wodalski explained that it was being held off because the Village would end up paying for re-pavement of that road this year. It will be coordinated with a street project for next year and cover both at the same time. Pinsonneault asked Meverden to let the park know that the new pavement should be completed by a deadline date next year. The Board agreed that the new payment should be completed by June 15, 2024. If not completed, it could result in a non-renewal of its license. 39. Update on punch list items for Municipal Center (on recording https://youtu.be/jv6PUVjh1y4?t=5196) a. Extended Warranty with Miron for Landscaping Discussion was held that by the end of the summer of 2024, a concrete deadline should be placed to allow for time to remedy the current landscape situation. Wodalski said that there has never been an acceptance of the grass as being installed and the warranty period starts when it is accepted. Currently, it is not under warranty. Zeyghami stated that the concrete sidewalk still has not been fixed where the asphalt is higher. A date was set of August 31, 2024, to remedy the landscape situation. Pinsonneault commented that he would like to see staff looking for building construction issues that need to be remedied and also inquired if the drainage system issue in the mezzanine was fixed. Maguire said that this needed to be coordinated with the HVAC provider, so we are not upcharged by Miron for fixing that issue and that any additional issues the Village sees with the building needs to be added prior to January 4, 2024. Zeyghami asked if the issue with the overhead door color had been fixed. Wodalski said that issues was fixed but there was a door opening issue as well and Overhead Door had been in to repair that. Zeyghami said that the steps in the lobby area where the vinyl was placed is cracked open in a spot and the vinyl needs to be repaired as there should not be any cracks or openings. Maloney commented on the leakage in the tile which Maguire pointed out those areas that needed to be fixed. Weiland mentioned the foundation cracking in the large unfinished room. Pinsonneault said the engineer has never responded to his requests. Zeyghami asked if the lower roof had been finished. Maguire said that nothing has been added to the roof’s scupper and there is no downspout on there. Zeyghami added that needs to be fixed. BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES NEW BUSINESS 40. Discussion and/or action on Annexation Request from Green Tree Companies Requesting a 33.459 Acre Vacant Parcel in the Town of Weston Located Just West of 161270 Ross Avenue be Annexed to the Village to Allow for Construction of a Single- Family Subdivision (PIN 08228081040997) a. Adoption of Annexation Ordinance No 23-019 Ordinance Annexing Territory to the Village of Weston, Marathon County, Wisconsin (on recording https://youtu.be/jv6PUVjh1y4?t=5681) Motion by Cronin, second by Pinsonneault to approve Adoption of Annexation Ordinance No 23-019 Ordinance Annexing Territory to the Village of Weston, Marathon County, Wisconsin. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 41. Discussion and/or action on Adding Assessment Information to Website (on recording https://youtu.be/jv6PUVjh1y4?t=5732) Motion by Ermeling, second by Cronin to approve adding assessment information to website. Discussion: Brehm said she spoke to the Village Assessor and the options are to 1) Place Assessordata.com on the Village website and requesters would have to pay per request or 2) The Village pay a quote of an additional $1,500 for the information to be free to all requesters. Pinsonneault said that he would like to make a motion to amend the prior motion to direct staff to add that it would not be the .com and .org version but the website that would allow for everyone to access the assessor data information for free. Hartinger said that he agreed that residents should have that information for free but does not agree that any realtor should have it for free. Ermeling asked how we are going to get past who the request would be coming from to charge a fee or not charge a fee. Pinsonneault said that he would motion for it to be of no cost to the residents and Cronin said that he would be willing to second that motion. That request of a motion was not voted on. Motion by Ermeling, second by Hartinger to approve adding assessment information to website for a charge per request. BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:1 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie YES Zeyghami, Hooshang YES 42. Discussion and/or action on RFP for Village Attorney Services (on recording https://youtu.be/jv6PUVjh1y4?t=6844) Motion by Cronin, second by Pinsonneault to direct staff to send out RFP for attorney services. Yes Vote: 4 No Votes:2 Abstain:1 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb NO Hartinger, Jasper ABSTAIN Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang NO 43. Discussion and/or action on Procedure for Available “Class B” Non-Reserve Liquor Licenses (on recording https://youtu.be/jv6PUVjh1y4?t=7178) Motion by Ermeling, second by Cronin to approve procedure for available “Class B” non-reserve liquor licenses in that if a non-reserve liquor license should become available, a letter will be sent to all reserve liquor license holders for applications for the non-reserve license with a random drawing of applications at the Board level. Yes Vote: 6 No Votes:1 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 44. Discussion and/or action on Badger Book Memorandum of Understanding (on recording https://youtu.be/jv6PUVjh1y4?t=7648) Motion by Pinsonneault, second by Weiland to approve Badger Book Memorandum of Understanding. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 45. Discussion and/or action on Purchase of Animal Impoundment Services Agreement between the Humane Society of Marathon County, Inc. and the Village of Weston (on recording https://youtu.be/jv6PUVjh1y4?t=7668) Motion by Pinsonneault, second by Cronin to approve Purchase of Animal Impoundment Services Agreement between the Humane Society of Marathon County, Inc. and the Village of Weston for a total of three years beginning January 1, 2024, at a contract price not to exceed the actual costs up to $18,500 per calendar year. Weiland requested to fund the services for non-dog-strays for the remaining of 2023. Ermeling asked where the money would come from if we were to do that. Trautman indicated that the Village has a surplus and would be able to place funds towards this service. Maloney said that we should start those services as soon as possible. Motion by Pinsonneault, second by Weiland to amend motion to approve Purchase of Animal Impoundment Services Agreement between the Human Society of Marathon County, Inc. and the Village of Weston with a contract start date of October 17, 2023 and continuing for a total of three years beginning January 1, 2024, at a yearly contract price not to exceed the actual costs up to $18,500 per calendar year with the funds coming from pet licensing dollars and room tax dollars. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Zeyghami, Hooshang YES 46. Discussion and/or action on Use of the Municipal Center Training Room for Blood Drives in 2024 (on recording https://youtu.be/jv6PUVjh1y4?t=7861) Motion by Zeyghami, second by Weiland to approve Use of Municipal Center Training Room for Blood Drives in 2024. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 47. Discussion and/or action on Wage and Compensation Study from Public Administration Associates for Directors, Deputy Directors, and Superintendents (on recording https://youtu.be/jv6PUVjh1y4?t=7875) Motion by Pinsonneault, second by Weiland to approve the study as submitted with no action to be taken on it at this time. The new administrator should review the study and provide a recommendation to the Board in early 2024 based on her discretion. Hartinger stated this was reviewed at the Human Resource Committee meeting and what is basically being done is moving the recommended scale for these positions by the firm that did the study. The current pay structure now has the studied positions at the median. If approved, the scale will be moved and will be higher than the current scale. The people would now be lower than the middle and that could change our budget. Yes Vote: 2 No Votes:5 Abstain:0 Not Voting: 0 Result: Fail Trustee Present Cronin, Steve NO Ermeling, Barb NO Hartinger, Jasper NO Maloney, Mark NO Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang NO BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 48. Discussion and/or action on Job Descriptions for “Accounts Payable, Payroll, and Human Resources Specialist” and “Director of GIS and Technology” as recommended by Public Administration Associates (on recording https://youtu.be/jv6PUVjh1y4?t=8370) Motion by Ermeling, second by Hartinger to defer Job Descriptions for “Accounts Payable, Payroll, and Human Resources Specialist” and “Director of GIS and Technology” as recommended by Public Administration Associates to a later date when the new administrator can review and discuss. Discussion: Pinsonneault requests to amend the motion of the accounts payable, payroll, and HR specialist position as it relates to the farmers market stating that a market manager was hired by the Village for that. That even though the job oversees it, it is not what the job description states. Maloney stated that the motion was to defer this item and Pinsonneault said yes, but that the new administrator should look into this part of the job description. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 49. Discussion and/or action on adoption of changes to 2023 Pay Grid/Pay Plan as presented in the Compensation Report from Public Administration Associates for Directors, Deputy Directors, and Superintendents (on recording https://youtu.be/jv6PUVjh1y4?t=8507) Motion by Hartinger, second by Ermeling to defer agenda item until after November 27, 2023, for new administrator. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 50. Discussion and/or action on adoption of 2024 Village Pay Plan (on recording https://youtu.be/jv6PUVjh1y4?t=8549) BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Zeyghami, second by Weiland to defer agenda item until after November 27, 2023, for new administrator. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 51. Discussion and/or action on Ross Ave (Metro Dr to Alderson St) Engineering Design Proposals (on recording https://youtu.be/jv6PUVjh1y4?t=8576) Motion by Zeyghami, second by Hartinger to approve Ross Ave (Metro Dr to Alderson St) Engineering Services Contract with Becher Hoppe in the amount of $259,050. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 52. Discussion and/or action on Wells 7 & 8 Change Order #6 (on recording https://youtu.be/jv6PUVjh1y4?t=8592) Motion by Hartinger, second by Zeyghami to approve Wells 7 & 8 Change Order #6 for a project deduct of $105,722.40. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 53. Discussion and/or action on Weston Ave (Ryan to CR-J) Watermain Rock Blasting Change Order (on recording https://youtu.be/jv6PUVjh1y4?t=8608) Motion by Zeyghami, second by Hartinger to approve Weston Ave (Ryan to CR- J) Watermain Rock Blasting Change Order for an estimated cost of $29,923. Motion by Cronin, second by Pinsonneault to amend the motion for costs not to exceed $29,923. Discussion was held that there would be a delay if the project costs exceeded that amount and that would not be reasonable to put a cap on the costs. Motion by Cronin, second by Pinsonneault to rescind the amendment to the motion. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 54. Discussion and/or action on Engineering Services Contract to Update the Village’s Stormwater Quality Model (on recording https://youtu.be/jv6PUVjh1y4?t=8765) Motion by Zeyghami, second by Hartinger to approve contracting with Strand Associates for $19,900 to Update the Village’s Stormwater Quality Model . Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 55. Discussion and/or action on Bid Results for Recycled Asphalt Crushing (on recording https://youtu.be/jv6PUVjh1y4?t=8788) Motion by Zeyghami, second by Hartinger to approve Bid Results for Recycled Asphalt Crushing based on recommended cost of $82,567.50. BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 56. Discussion and/or action on holiday decorations for Village of Weston (on recording https://youtu.be/jv6PUVjh1y4?t=8886) Maloney stated that he would like to see a tree for the Christmas holiday in the atrium above the front door. Village staff reported to the Board what we currently have for decorations and how many light poles on Schofield Avenue have electrical fixtures on them. Cronin stated that he would like to see decorations from Walgreens to Birch Street. Maloney said he would just like to see lights on the poles to make the Village more festive. Cronin said that he would like to see some cost estimates for how much it would cost to put lights on the poles along Schofield Avenue. Motion by Ermeling, second by Cronin to approve the purchase of a tree for the Municipal Center atrium and obtaining prices for next year for Schofield Avenue. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 57. Discussion and/or action on Weston School “caution school zone” flashing lights (on recording https://youtu.be/jv6PUVjh1y4?t=9478) Maloney stated that he has received calls about the lights in the school zone and why they are so high. He is requesting that it be looked at to see if they can be lowered about 3 feet or add an additional light lower on the pole to draw attention to the traffic. Motion by Zeyghami, second by Pinsonneault to add second light to “caution school zone” flashing lights. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 58. Discussion and/or action on Board/Commission/Committee Attendance at Meetings via Zoom (on recording https://youtu.be/jv6PUVjh1y4?t=9652) Maloney brought this item forward which came because of prior committee meetings in which there were few members present and the majority via Zoom. Hartinger explained that early meetings are difficult for him to attend due to his work schedule. Motion by Cronin, second by Pinsonneault to direct staff to draft a policy for the Board, commission, and committee based off a combination of the County, the City of Wausau, the Village of Kronenwetter and the Village of Rothschild. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES DuPont Class Action Settlement (PFAS) and 3M Class Action Settlement (PFAS): (on recording https://youtu.be/jv6PUVjh1y4?t=10494) Agenda item was handled outside of closed session. Wodalski provided background on the notices from DuPont and 3M Class Action Settlements for PFAS. There is paperwork that can be completed to see what settlement the Village is eligible for in which the Village staff will be completing. Municipalities are able to opt out of the class action settlement if they have more direct correlations to PFAS contamination and are confident that they can go after the entity individually. The Village of Weston does not have a direct correlation. If the Village wishes to be automatically included in the settlement, nothing needs to be done but if it would wish to opt out and pursue separately, it would have to notify by 12/4/23 and 12/11/23. Attorney Yde was present and explained the legal portion of the class action suit. This agenda item was presented as information only. MOTION TO MOVE TO CLOSED SESSION Pursuant to Wis. Stat. §19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES litigation in which it is or is likely to become involved to wit: DuPont Class Action Settlement (PFAS) and 3M Class Action Settlement (PFAS). RECONVENE TO OPEN SESSION POSSIBLE ACTION ON CLOSEDS SESSION ITEMS • DuPont Class Action Settlement (PFAS) and 3M Class Action Settlement (PFAS) None. ATTORNEY REFERRALS None. STAFF REFERRALS Cronin requested that the agenda item regarding fees for the assessment information on the website be brought back to the next meeting. The training room policy was also brought up and it was indicated that the Board had decided to use the training room on a case-by-case basis. REMARKS FROM TRUSTEES Zeyghami asked Wodalski if the pedestrian/cycling marks were going to be put back from Camp Phillips Road to Birch Street to which Wodalski said yes. REMARKS FROM THE PRESIDENT Maloney remarked positively on the construction in the Village. FUTURE ITEMS Next meeting date(s): - November 20, 2023, Board of Trustees Meeting at 6:00 p.m. ADJOURN Motion by Hartinger, second by Cronin to adjourn at 9:02 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 10/16/2023 Prepared by: Pamela Brehm, Village Clerk