Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN SPECIAL MEETING MINUTES OF THE BOARD OF TRUSTEES / BUDGET WORKSHOP Monday, October 7, 2024, at 6:00 p.m., or following CLPS AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney President Maloney called the Board of Trustees meeting to order at 6:26 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Recording Secretary for Board of Trustees Trustee Present Cronin, Steve YES Ermeling, Barb YES Vacant N/A Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie EXCUSED Zeyghami, Hooshang YES PUBLIC COMMENTS President Maloney read an email from a resident, Kyle Bender 5903 Prairie Street. The email stated that “taxes shouldn’t rise every time the city wants to revalue your property. Our property values aren’t worth more, the dollar in our bank account is worth less.” Trustee Zeyghami is inviting staff to play pickleball at Wausau Tennis & Pickleball Centre. MINUTES FROM PREVIOUS MEETINGS 4. Approval of September 23, 2024, Special Board Budget Workshop Meeting Motion by Zeyghami, second by Cronin, to approve the previous minutes. Yes Vote: 5 No Votes:0 Abstain:0 Not Voting:2 Result: Pass Trustee Vote Cronin, Steve YES Ermeling, Barb YES Vacant ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 10/7/2024 Prepared by: Song Lao, Recording Secretary  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES UNFINISHED BUSINESS 5. Review and discussion of 2025 budget - Presentation by Greg Johnson, Ehlers Senior Municipal Advisor, 2024-2025 Preliminary Financing Plan Johnson presented the 2024-2025 preliminary financing 2024-2025 plan. Maloney ask if the PowerPoint can be put on every laptop or have a monitor in the center of the board room. - Capital Improvement Plan Trautman, Finance Director, gave a summary of the Capital Improvement Plan. Capital Funds (2025 budget) Trautman talked about the Capital Funds that will in the 2025 budget. - Debt Service Trautman explained the outstanding debt service. She pointed out that if the Village does go out for a GO Bond, the increase levy for 2025 is $367,779. - Any follow-up questions on Utilities Wodalski, Public Works & Utility Director, mention that they are looking at adjusting hook-up fees. The rate has not been updated in many years. - Any Benefits Renewal Update Trautman commented that there will be a meeting with the Co-op tomorrow, 10/8/24, to vote on which high deductible to choose from. From there, the Village will have a better idea of how much health insurance increase will be. Gebert, Administrator, handed out a budget survey questions results from residents that were presented on the weekly newsletter or on Facebook post. It provides good information but not a statically relevant sample size. NEW BUSINESS 6. Discussion and/or action on benefits renewal budget amount 7. Discussion and/or action on 2025 Staff Compensation Increases 8. Discussion and/or action on 2025 Merit/Market reserve Based on the information that Trautman provided above, Trustee Cronin commented that the board will have to revisit the motion that was made on 9/23/2024. 9. Discussion and/or action on Cloud Permit Crowe, Technology Service, and Higgins, Planning & Development Director spoke to the board about replacing Evolve with Cloud Permit. Cloud Permit provides many enhancements while Evolve could upgrade the Village’s site, the features offered, and fees were not favorable by the staff. Motion by Cronin, second by Zeyghami to approve the agreement with Cloud Permit to provide software services for Planning, Permitting, Inspections, Licensing, Code Enforcement, as well as an online portal for customer care. Yes Vote: 4 No Votes: 0 Abstain:0 Not Voting: 2 Result: Pass Trustee Vote Cronin, Steve YES BOARD OF TRUSTEES MEETING MINUTES 10/7/2024 Prepared by: Song Lao, Recording Secretary  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Vacant ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES There were discussions that the implementation needs to be completed before end of the year. Staff needs to make sure transferring of the data from Evolve to Cloud Permit, program customization and training are complete before the contract with Evolve ends in 2024. Motion by Cronin, second by Zeyghami to amend to approve the implement start date of December 1, 2024, the agreement with Cloud Permit to provide software services for Planning, Permitting, Inspections, Licensing, Code Enforcement, as well as an online portal for customer care. Yes Vote: 4 No Votes:0 Abstain:0 Not Voting: 2 Result: Pass Trustee Vote Cronin, Steve YES Ermeling, Barb YES Vacant ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES REMARKS FROM STAFF Gebert announced that on 10/21, Finance & HR meeting will be cancelled, Tourism will start at 4 p.m., the Budget Workshop will be combined with the Board of Trustee meeting at 6 p.m., with interview of the vacancy Trustee to follow. REMARKS FROM TRUSTEES Cronin ask that Nick Ave be added as an agenda item. REMARKS FROM THE PRESIDENT None. TOPICS FOR FUTURE MEETINGS Discussion of 2025 budget timeline: - October 21st – Circle back to previously undecided items and finalization FUTURE MEETING Next meeting dates(s): - Monday, October 21st, 2024, at 6:00 p.m. BOARD OF TRUSTEES MEETING MINUTES 10/7/2024 Prepared by: Song Lao, Recording Secretary  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ADJOURN Motion by Ermeling, second by Pinsonneault to adjourn at 8:10 p.m. Yes Vote: 4 No Votes:0 Abstain:0 Not Voting: 2 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Vacant ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 10/7/2024 Prepared by: Song Lao, Recording Secretary