Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, November 18, 2024, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney President Maloney called the Board of Trustees meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie Excused Zeyghami, Hooshang YES PUBLIC COMMENTS None. PUBLIC HEARING (on recording https://youtu.be/7smEZqbT-Yo?t=63) 4. Open Public Hearing on the FY2025 Budget President Maloney opened the Public Hearing at 6:01 p.m. 5. Presentation of the FY2025 Budget Finance Director Trautman presented an overview of the 2025 Budget including a slide on “Where do your tax dollars go?” 6. Comments None. 7. Close Public Hearing President Maloney closed the Public Hearing at 6:09 p.m. BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 8. Action on Hearing (on recording https://youtu.be/7smEZqbT-Yo?t=561) • Resolution No. 2024-023: Resolution to Adopt the 2025 Operating Budget of the Village of Weston • Resolution No. 2024-024: Resolution Adopting its Debt Service, Special Revenue, Capital Projects, and Proprietary Funds 2025 Budgets Motion by Ermeling, second by Cronin to approve Resolution No. 2024-023: Resolution to Adopt the 2025 Operating Budget of the Village of Weston and Resolution No. 2024-024: Resolution Adopting its Debt Service, Special Revenue, Capital Projects, and Proprietary Funds 2025 Budgets Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES MINUTES FROM PREVIOUS MEETINGS (on recording https://youtu.be/7smEZqbT-Yo?t=599) 9. Approval of October 21, 2024, Board of Trustees Meeting Motion by Pinsonneault, second by Ermeling to approve October 21, 2024, Board of Trustees Meeting minutes. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES ACKNOWLEDGE REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording https://youtu.be/7smEZqbT-Yo?t=627) 10. Board of Review 11. Community Development Authority 12. Community Life and Public Safety (CLPS) 13. Everest Metro Police/Mountain Bay Metropolitan Police a. Mountain Bay Metro Police Commission BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES b. Mountain Bay Metro Oversight Board 14. Extraterritorial Zoning 15. Finance and Human Resources 16. Joint Review Board 17. Parks & Recreation 18. Plan Commission 19. Public Works 20. SAFER a. SAFER Fire Commission b. SAFER Board 21. Tourism Commission 22. Refuse and Recycling Motion by Cronin, second by Pinsonneault to acknowledge Item Nos. 10, 12, 14, 17, 18, 19, and 21. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES ACKNOWLEDGE REPORTS FROM DEPARTMENTS (on recording https://youtu.be/7smEZqbT-Yo?t=647) 23. Administrator 24. Clerk 25. Finance 26. Fire/EMS 27. Parks & Recreation 28. Plan/Dev a. Refuse & Recycling 29. Police 30. Public Works 31. Technology Motion by Pinsonneault, second by Ermeling to acknowledge reports from departments. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES WORK PRODUCT TRANSMITTALS (on recording https://youtu.be/7smEZqbT-Yo?t=2076) 32. Acknowledge October Building Permits 33. Acknowledge October Code Enforcement Report 34. Acknowledge October Budget Status Motion by Pinsonneault, second by Ermeling to acknowledge work product transmittals. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES CONSENT AGENDA (on recording https://youtu.be/7smEZqbT-Yo?t=2099) 35. Requests to pull items out of consent consideration 36. Approve Vouchers – check numbers 63105-63177, 63179-63274 and 90176-90179 37. New Agent for Schierl Sales Corporation d/b/a The Store #59 38. New Class “B” Fermented Malt Beverage License for 2024-2025 Licensing Term for Top Dog LLC d/b/a Dawg House 39. Action on consent agenda items Motion by Ermeling, second by Zeyghami to acknowledge Item Nos. 36, 37, and 38. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ORDINANCES 40. Ordinance No. 24-019: An Ordinance Amending Chapter 10 Animals of the Municipal Code for the Village of Weston, Marathon County, Wisconsin (on recording https://youtu.be/7smEZqbT-Yo?t=2141) Motion by Pinsonneault, second by Cronin to approve Ordinance No. 24-019 as presented. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 41. Ordinance No. 24-020: An Ordinance to Approve the Rezoning of ±8.25 Acres Vacant Property Located Directly East of 163401 Taliesin Way from RR-5 (Rural Residential – 5 Acre) To RR-2 (Rural Residential – 2 Acre) (on recording https://youtu.be/7smEZqbT-Yo?t=2211) Motion by Cronin, second by Pinsonneault to approve the rezone request per the ETZ recommendation by adopting Ordinance No. 24-020 as written. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES RESOLUTIONS UNFINISHED BUSINESS 42. Resolution 2024-022 – A Resolution Amending the Village Fee Schedule (on recording https://youtu.be/7smEZqbT-Yo?t=2252) Motion by Ermeling, second by Zeyghami to approve Resolution No. 2024-022 with fee changes effective 1/1/2025. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 43. Discussion and/or action on Recommendation of the Plan Commission to Amend the Site Plan and TIF Development Agreement for a Revised Landscaping Plan for ABC Weston, LLC, 3200 Schofield Avenue, (Project #20230085) (on recording https://youtu.be/7smEZqbT-Yo?t=2273) Motion by Cronin, second by Pinsonneault to amend the Development Agreement with ABC Weston to include the new revised landscape plan approved by the Plan Commission. Discussion was held with Pinsonneault clarifying that this will provide the balance of the TIF Funding. Cronin asked if the zoning was compliant, Gebert said that there were a couple of changes, and the property owners were making the changes. Higgins responded they were working to get that completed and she would follow up. Those changes would bring them into compliance. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 44. Discussion and/or action on Recommendation of the Plan Commission to Amend the Site Plan and TIF Development Agreement for a Multi-tenant Commercial Development at 2302 Schofield Avenue, Lokre Development, (Project #20240110) (on recording https://youtu.be/7smEZqbT-Yo?t=2333) Motion by Cronin, second by Jordan to amend the Development Agreement to include the updated elevations. Yes Vote: 5 No Votes:1 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie ---- Zeyghami, Hooshang YES Cronin requested that Item 45 be moved until Gary Guerndt is able to be present as requested to be present during this agenda item. By unanimous agreement of the Board, this item was heard after Item 55. 45. Discussion of expanding E. Nick Avenue (on recording https://youtu.be/7smEZqbT-Yo?t=4367) Gebert stated a meeting would be held at the Weston Municipal Center with the four other municipalities and would have a better update for the Board after that meeting. Wodalski stated that the biggest ask was who would be paying for what. Cronin stated that the road would not initially need to be paved and could be done after the development was started. Maloney stated that other developers have been required to put in roads prior to construction and the same should be asked in this situation. NEW BUSINESS 46. Discussion and/or action on Recommendation of the Plan Commission to Amend the Site Plan and TIF Development Agreement for Architectural Approval for Building 2 for ABC Weston, LLC, 3202 Schofield Avenue, (Project #20230085) (on recording https://youtu.be/7smEZqbT-Yo?t=2407) Motion by Cronin, second by Jordan to amend the Development Agreement with ABC Weston to include the new revised Building 2 elevations as approved by the Plan Commission. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 47. Discussion and/or action on Friends of Kennedy Park Fundraising Memorandum of Understanding (on recording https://youtu.be/7smEZqbT-Yo?t=2438) Motion by Ermeling, second by Zeyghami to approve the Friends of Kennedy Park Fundraising Memorandum of Understanding (MOU). BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Pinsonneault stated that on page 272 of the Board packet, paragraph 5, he would like “Board of Trustees” to be inserted after “Administrator” at the end of that sentence. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 48. Discussion and/or action on Pickleball Courts location (on recording https://youtu.be/7smEZqbT- Yo?t=2504) Motion by Cronin, second by Pinsonneault to select Machmueller Park as the location for the Pickleball Courts. Zeyghami stated to the Board that he looked at Kennedy Park as a location but there needs to be a larger site for this development and that is why they are looking at Yellowbanks as a location. The proposed area would be on the south side of the park and parking would have to be expanded. Zeyghami stated Yellowbanks would be a more ideal location as Machmueller Park’s location is not ideal as far as accessibility being that it is farther out of town. Jordan stated that the infrastructure is already in place at Machmueller Park which makes it a better location. Additionally, there is an opportunity to expand at that location. Cronin stated that he would be in favor of either location but asked about funding. Gebert stated CIP and fundraising would fund the courts. Yes Vote: 5 No Votes:1 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang NO 49. Discussion and/or action on Sale of Surplus Equipment (on recording https://youtu.be/7smEZqbT- Yo?t=3187 Motion by Pinsonneault, second by Jordan to declare the property presented as surplus and authorize staff to sell/dispose of those items. BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 50. Discussion and/or action on Purchase of a Replacement Grader (on recording https://youtu.be/7smEZqbT-Yo?t=3207) Motion by Pinsonneault, second by Jordan to authorize staff to purchase a used grader for the replacement of the 2001 CAT Grader for a do not exceed price of $305,000. Wodalski explained that there were two options presented to the Board. Pinsonneault explained that his motion was made because he did not know if there were accessories such as blades, etc., included and with not knowing what that number was the motion included the not to exceed price. Wodalski explained the need for the graders in the winter and how the public works utilizes the graders for snow removal. Motion by Pinsonneault, second by Jordan to withdraw prior motion. Motion by Pinsonneault, second by Jordan to approve the purchase of a used 2017 CAT Grader from Fabick for $297,000 and trading in the existing 2001 CAT Grader for $58,000 for a net cost of $239,000. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 51. Discussion and/or action on Weston Ave (Alderson to Birch) Project A Change Order #1 (on recording https://youtu.be/7smEZqbT-Yo?t=3519) Motion by Pinsonneault, second by Ermeling to approve Change Order #1 for the Weston Ave. (Alderson St. to Birch St.) Project A construction project which changes the substantial completion date to 11/22/2024. BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 52. Discussion and/or action on Weston Ave (Alderson to Birch) Project B Change Order #1 (on recording https://youtu.be/7smEZqbT-Yo?t=3549) Motion by Zeyghami, second by Pinsonneault to approve Change Order #1 for the Weston Ave. (Alderson St. to Birch St.) Project B construction project which changes the substantial completion date to 11/22/2024 and increases the construction cost by $46,670.90 for a total cost of $214,942.21. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 53. 2023 Audited Financial Statements (on recording https://youtu.be/7smEZqbT-Yo?t=3582) Motion by Ermeling, second by Zeyghami to put on file the 2023 Financial Statements. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 54. 2024 Budget Amendments (on recording https://youtu.be/7smEZqbT-Yo?t=3598) BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Pinsonneault, second by Ermeling to approve the recommended 2024 Budget Amendments with the following changes: Moving items in account 55210 to Fund 20 to more accurately reflect the utilization of resources for the Finance Committee. Cronin requested that the changes be explained to which Pinsonneault stated the listed Park’s dollars would be moved to where the playground equipment was funded to accurately reflect where the dollars were coming from which was ARPA funding. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 55. Discussion on Municipal Center Polling Place (on recording https://youtu.be/7smEZqbT-Yo?t=3712) Discussion only. No changes are proposed at this time. Several compliments were shared regarding the management of election day. ATTORNEY REFERRALS None. ADMINISTRATOR REFERRALS None. REMARKS FROM TRUSTEES (on recording https://youtu.be/7smEZqbT-Yo?t=4835) All trustees thanked staff for their work on the General Election. Zeyghami asked Osterbrink about the water heater replacement as stated in his report. REMARKS FROM THE PRESIDENT None. FUTURE ITEMS Next meeting date(s): - Monday, December 16, 2024, at 6:00 p.m. ADJOURN Motion by Cronin, second by Ermeling to adjourn at 7:29 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting:1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 11/18/2024 Prepared by: Pamela Brehm, Village Clerk