Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, December 16, 2024, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney President Maloney called the Board of Trustees meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES (joined via Zoom at 6:04 p.m.) Zeyghami, Hooshang YES PUBLIC COMMENTS (on recording https://youtu.be/kyjLjcHsfYc?t=50) Andrea Ingvalson – 405 S. 20th Street, Wausau. Andrea is the Regional Director for USA Pickleball. She thanked the Board for considering pickleball courts in Weston. She stated that more than 12 courts would be best as there is much interest. Kirk Van Den Heuvel – 303 Radtke Street, Schofield. Kirk spoke regarding the pickleball courts and the interest and commitment to the sport. The sport is really popular with a variety of ages. He stated his interest in either location, but he said that Yellow Banks is a much more desirable location. PUBLIC HEARING (on recording https://youtu.be/kyjLjcHsfYc?t=617) 4. Open Public Hearing on the Proposed Comprehensive Plan Amendments President Maloney opened the Public Hearing at 6:10 p.m. 5. Presentation by Staff and Mark Roffers of MDRoffers Consulting LLC 6. Public Comment Period BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Higgins stated review of the Comprehensive Plan was completed and a four-page review of amendments was provided by Mark Roffers for the Board to review. The Plan was adopted in 2015 and there was an amendment done in 2016. This amendment proposed would include bringing in the CORP plan that was approved last year. Additionally, the corridor plans that were worked on since 2017 for Camp Phillips and Schofield Avenue were included to revise the future land use map creating Flex Districts. There have since been a lot of changes that make the Plan out of date. Next year the amendments would start with the conditions and issues volume bringing that up to date and then in 2026 the amendments would be rewriting the visions and directions. Pinsonneault asked about the cost of MDRoffers Consulting LLC working on the current amendments to the Plan and if those costs were necessary to the residents since the Plan would be fully amended in the coming future. Roffers stated that he did not have details on the total cost but it was under $10,000. Higgins stated that the future land use map must be consistent and, therefore the current amendments are necessary. She stated that the current cost to the Village is $5,600 and that when the entirety of Volumes 1 and 2 are adopted, the current amendments will greatly reduce the effort with the rewriting of the Plan. Jordan stated that he agreed with Roffers and that the amendment was necessary, and the Plan should be worked on continuously as opposed to waiting until a full amendment. 7. Close Public Hearing President Maloney closed the Public Hearing at 6:23 p.m. 8. Recommendation from Plan Commission – Resolution 2024-PC-001 (on recording https://youtu.be/kyjLjcHsfYc?t=1409) Motion by Cronin, second by Ermeling to approve Resolution 2024-PC-001 Yes Vote: 5 No Votes:2 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie NO Zeyghami, Hooshang YES 9. Discussion and/or action on Proposed Amendments to the Comprehensive Plan a. Ordinance No. 24-024: An Ordinance to Adopt Amendments to Volumes 1 and 2 of the Comprehensive Plan of the Village of Weston, Marathon County, Wisconsin Motion by Cronin, second by Ermeling to approve Ordinance No. 2024-024: An Ordinance to Adopt Amendments to Volumes 1 and 2 of the Comprehensive Plan of the Village of Weston, Marathon County, Wisconsin BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 5 No Votes:2 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie NO Zeyghami, Hooshang YES MINUTES FROM PREVIOUS MEETINGS (on recording https://youtu.be/kyjLjcHsfYc?t=1679) 10. Approval of November 18, 2024, Board of Trustees Meeting Motion by Zeyghami, second by Ermeling to approve November 18, 2024, Board of Trustees Meeting minutes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES Maloney requested that Items 45, 49, 50, and 51 be heard before Item 11. By unanimous agreement of the Board, Items 45, 49, 50, and 51 were moved to be heard before Item 11. (on recording https://youtu.be/kyjLjcHsfYc?t=1705) ACKNOWLEDGE REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording https://youtu.be/kyjLjcHsfYc?t=3167) 11. Community Development Authority 12. Community Life and Public Safety (CLPS) 13. Everest Metro Police/Mountain Bay Metropolitan Police a. Mountain Bay Metro Police Commission b. Mountain Bay Metro Oversight Board 14. Finance and Human Resources 15. Joint Review Board 16. Parks & Recreation 17. Plan Commission & Extraterritorial Zoning 18. Public Works 19. SAFER a. SAFER Fire Commission b. SAFER Board BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 20. Tourism Commission 21. Refuse and Recycling Motion by Pinsonneault, second by Ermeling to acknowledge Item Nos. 12, 13, 14, 16, and 17. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ACKNOWLEDGE REPORTS FROM DEPARTMENTS (on recording https://youtu.be/kyjLjcHsfYc?t=3570) 22. Administrator 23. Clerk 24. Finance 25. Fire/EMS Chief Finke stated that staff cut discussions were discussed for 2025 and the Department is looking into a federal grant for 2026 to assist with staffing budget. 26. Parks & Recreation 27. Plan/Dev a. Refuse & Recycling 28. Police 29. Public Works 30. Technology Motion by Ermeling, second by Zeyghami to acknowledge reports from departments. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES WORK PRODUCT TRANSMITTALS (on recording https://youtu.be/kyjLjcHsfYc?t=4216) BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 31. Acknowledge November Building Permits 32. Acknowledge November Code Enforcement Report 33. Acknowledge November Budget Status Motion by Pinsonneault, second by Ermeling to acknowledge work product transmittals. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES CONSENT AGENDA (on recording https://youtu.be/kyjLjcHsfYc?t=4234) 34. Requests to pull items out of consent consideration 35. Approve Vouchers – check numbers 63307-63394, 63396-63467, and 90180-90183 36. Approve Renewal of 2025 Pet Fancier License Permit for JCD Dreamdachs – Jennifer and Craig Czerwinski – 8807 Scenic Drive 37. New Class “A” Fermented Malt Beverage and “Class A” Intoxicating Liquor License for 2024-2025 Licensing Term for Reliance Fuel LLC d/b/a Store #59 38. New Class “A” Fermented Malt Beverage and “Class A” Intoxicating Liquor License for 2024-2025 Licensing Term for Reliance Fuel LLC d/b/a Store #60 39. New Cigarette, Tobacco, and Electronic Vaping License for Reliance Fuel LLC d/b/a Store #59 40. New Cigarette, Tobacco, and Electronic Vaping License for Reliance Fuel LLC d/b/a Store #60 41. New Weights and Measures License for Reliance Fuel LLC d/b/a Store #59 42. New Weights and Measurers License for Reliance Fuel LLC d/b/a Store #60 43. Action on consent agenda items Motion by Cronin, second by Ermeling to acknowledge Item Nos. 35 through 42. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Zeyghami, Hooshang YES ORDINANCES 44. Ordinance No. 24-021: An Ordinance to Approve the Rezoning of 7.422 Acres of the Parcel Known as 5500 Schofield Avenue and 5601 Sternberg Avenue from INT (Institutional) to B-3 (General Business) Zoning District (on recording https://youtu.be/kyjLjcHsfYc?t=4260) Motion by Cronin, second by Zeyghami to accept the Plan Commission recommendation and approve Ordinance No. 24-021 as submitted. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 45. Ordinance No. 24-022: An Ordinance Amending Provisions Within Chapters 71 and 94, of the Municipal Code, Affecting Residential Driveway Standards in the Village of Weston and the Extraterritorial Zoning Area of the Town of Weston (on recording https://youtu.be/kyjLjcHsfYc?t=2194) Pinsonneault asked if the residents located on Anastasia who had previously asked the Village for a variance earlier would be prohibited by the passing of this ordinance. Wodalski explained that in their situation, a variance would have to be requested and could be applied for even if this Ordinance No. 24-022 was passed. Motion by Cronin, second by Zeyghami to approve Ordinance No. 24-022 as proposed for the Village of Weston and for that area of the Town of Weston within the ETZ. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 46. Ordinance No. 24-023: An Ordinance Amending Chapter 18 Businesses of the Municipal Code for the Village of Weston, Marathon County, Wisconsin (on recording https://youtu.be/kyjLjcHsfYc?t=4391) Pinsonneault stated the reason for his motion is that we have Village owned property that is leased and that if there was anyone who wanted to have a food truck on public property, that they be aware of the need for a license if they were to have a food truck. Motion by Pinsonneault, second by Weiland to approve Ordinance No. 24-023 as presented and direct staff to notify in writing all lessees currently occupying Village property. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 47. Ordinance No. 24-025: An Ordinance Amending Section 6.102 of the Municipal Code for the Village of Weston, Marathon County Entitled License Restrictions; Delinquent Taxes, Assessments, Other Claims (on recording https://youtu.be/kyjLjcHsfYc?t=4515) Motion by Zeyghami, second by Ermeling to approve Ordinance No. 24-025. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES RESOLUTIONS 48. Resolution 2024-025: A Resolution Adopting the Proposed Road Right-Of-Way Dedication for Ryan Street Trailhead (Project 20240406) (on recording https://youtu.be/kyjLjcHsfYc?t=4666) Motion by Zeyghami, second by Cronin to approve Resolution No. 2024-025 as presented thereby accepting the CSM and additional Village right-of-way. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES UNFINISHED BUSINESS 49. Discussion and/or action on updated Tourism Entity Agreement for 2025 with the Wausau CVB (on recording https://youtu.be/kyjLjcHsfYc?t=1705) Maloney stated that the Tourism Commission voted 3/1 for a total of 40%. The Village was paying 45%. Pinsonneault asked a few questions which included when the annual CVB meeting is held, and he feels that paying the CVB two and a half percent to administer the grants is not in the best interest of the Village as this could be done at a much lesser amount by the Village hiring a temp service. Discussion was then held that a suggestion similar to that came up in the past and was not a viable way of handling the process. Motion by Cronin, second by Ermeling to approve the Resolution of the Tourism Entity Agreement as presented by the Tourism Commission. Yes Vote: 5 No Votes: 2 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie NO Zeyghami, Hooshang YES 50. Discussion regarding an update on Town of Weston Lease Agreement (on recording https://youtu.be/kyjLjcHsfYc?t=2683) Gebert stated that Attorney Yde would prepare a new lease agreement with the Town of Weston for the space on Mesker Street due to the changes presented since the vacation of the police department. The Town has indicated that if a new lessor would present itself, they would be willing to relocate. Trautman clarified that if a new lessor would come forward, if they were for-profit, the Village would need to reach out for approval from Bond Council as that would affect general obligation loans on the property. Cronin asked Chief Finke if a new tenant would be an issue for the fire department as far as security and/or confidentiality to which Chief Finke stated no it would not be an issue. BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 51. Discussion and/or action on Town of Weston Fees Billed for Inspection/Zoning Services (on recording https://youtu.be/kyjLjcHsfYc?t=2885) Gebert stated that Trustee Pinsonneault requested this item with regard to planning and zoning services. Fees that were billed were $6,814.78 and the billable rates for 2024 which are approved annually were included in the packet. Maloney stated that the partnership with our neighbors is valuable. 52. Discussion and/or action Update on exiting Cloud Permit Agreement (on recording https://youtu.be/kyjLjcHsfYc?t=4776) Motion by Cronin, second by Jordan to terminate the Agreement with Could Permit and move forward with Evolve along with the updates of the Evolve software. Yes Vote: 7 No Votes: 0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 53. Discussion regarding an Update on Disposition of Surplus Property (on recording https://youtu.be/kyjLjcHsfYc?t=5061) Wodalski explained that the paperwork has been completed for the listing and there are no completed auctions as of this date. NEW BUSINESS 54. Discussion and/or action on Presidents Appointments to Committees and/or Commissions (on recording https://youtu.be/kyjLjcHsfYc?t=5081) President Maloney recommended appointment of Dennis Farar to the Finance and Human Resources Committee. Motion by Ermeling, second by Zeyghami to appoint Dennis Farar to the Finance and Human Resources Committee. Yes Vote: 7 No Votes: 0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 55. Discussion and/or action on Kennedy Park Hosting Two Wausau Event Programs in 2025 (on recording https://youtu.be/kyjLjcHsfYc?t=5151) Two events are currently being planned by Wausau Events to be held in Weston in 2025. The first is being planned for August of 2025, which would be a concert in the park and a free event. The second event would be an Oktoberfest event which would be a ticketed event with fencing required as well as security. Motion by Ermeling, second by Zeyghami to recommend approval of Wausau Events hosting two programs in Kennedy Park in 2025. Yes Vote: 7 No Votes: 0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES Motion by Cronin, second by Pinsonneault to include tracking all the hours of the village staff, police, and fire. Yes Vote: 7 No Votes: 0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 56. Discussion and/or action on Village Owned Park/Facility Naming Policy (on recording https://youtu.be/kyjLjcHsfYc?t=5660) Gebert brought this to the Board after the item had been heard by Parks and Recreation. Pinsonneault requested that Attorney Yde review the policy. BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Zeyghami, second by Jordan to recommend approval of the Village Owned Park/Facility Naming Policy. Yes Vote: 7 No Votes: 0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 57. Discussion and/or action on Incorporating Committees/Commission Into the Annual Evaluation Process for Department Directors in 2025 (on recording https://youtu.be/kyjLjcHsfYc?t=5878) Motion by Pinsonneault, second by Ermeling to approve incorporating committees and commissions for Department Directors review processes beginning January 1, 2025, as recommended by the Finance and Human Resources Committee. Yes Vote: 7 No Votes: 0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES Trustee Weiland exited the meeting at 8:20 p.m. 58. Discussion and/or action on addition to the Employee Personnel Policies and Procedures Handbook, Chapter 14, Section 08 Exit Interview Procedure (on recording https://youtu.be/kyjLjcHsfYc?t=6116) Motion by Zeyghami, second by Cronin to adopt Policy 14.08 Exit Interview Procedures to the Employee Personnel Policies and Procedures Handbook Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 59. Discussion and/or action on modifications to the Employee Personnel Policies and Procedures Handbook, Chapter 14 Employee Separations and Retirements (on recording https://youtu.be/kyjLjcHsfYc?t=6260) Action on this item was deferred until January of 2025. 60. Discussion and/or action on Plan Commission Recommendation to Approve Work Order #20 – Phase 1 – Comprehensive Plan Conditions & Issues Volume; Community Survey (on recording https://youtu.be/kyjLjcHsfYc?t=6278) Pinsonneault questioned the cost of the work of MDRoffers saying that the dollar amount presented in August does not match the dollar amount presented in the current RFC for what MDRoffers would be doing. He additionally stated that was comfortable with a not to exceed $12,500 but not comfortable with the $16,000 limit. Maloney stated that even though we have a not to exceed, it has been done before when we do not hit that dollar amount and come under it. Ermeling stated that if the dollar amount proposed would be exceeded, it would need to come back to the Board for approval. Higgins explained that the amount that was in the RFC was an old amount from last August when it was first being discussed. Motion by Zeyghami, second by Cronin to approve the scope for the Comprehensive Plan update as outlined in Work Order #20. Yes Vote: 5 No Votes: 1 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie ---- Zeyghami, Hooshang YES 61. Discussion and/or action on Aquatic Center Repairs (on recording https://youtu.be/kyjLjcHsfYc?t=6601) Ermeling asked where the funds were coming from. Osterbrink stated they were CIP Funds. Motion by Ermeling, second by Zeyghami to approve awarding the Aquatic Center repairs to Fischer Brothers. BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 62. Discussion and/or action on CIP Park Project Spending (on recording https://youtu.be/kyjLjcHsfYc?t=6791) Trustee Pinsonneault requested this item be on the agenda. The CIP that was approved by the Board was included in the packet to the Board. Pinsonneault stated that there was discussion in the community that the Pickleball group would not raise money if the courts were not at Yellow Banks. The Board has determined to leave the CIP Park Project Spending which was approved and review it further as it gets closer to the project. 63. Discussion Regarding and Update on Cost Savings to Outfit One-Ton Truck In-House (on recording https://youtu.be/kyjLjcHsfYc?t=7283) Motion by Pinsonneault, second by Cronin to acknowledge the report provided on upfitting the truck in-house. Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 64. Discussion and/or action on Village Parking Regulations (on recording https://youtu.be/kyjLjcHsfYc?t=7444) Motion by Pinsonneault, second by Jordan to commit this topic to CLPS. Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 65. Discussion and/or action on Upgrading Existing GPS Equipment (on recording https://youtu.be/kyjLjcHsfYc?t=7686) Motion by Pinsonneault, second by Zeyghami to approve authorizing staff to update the existing GPS unit for vertical accuracy for a do not exceed price of $13,500. Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES 66. Discussion and/or action on Removal of East and West Stop Signs at the Von Kanel/East Jelinek Intersection (on recording https://youtu.be/kyjLjcHsfYc?t=7766) Cronin requested this item because he drives down this road many times and has witnessed some near accidents. Additionally, a number of community members in this area have expressed to him that they would like the stop signs to be removed. Maloney suggested that there be flags added to alert drivers that there are stop signs now at that intersection. Pinsonneault stated that the Public Works Committee looked at other ways to control that intersection including a roundabout and speed bumps and the stop signs were the decision of the Committee. Motion by Cronin, second by Ermeling to remove the stop signs. Yes Vote: 1 No Votes: 5 Abstain:0 Not Voting: 1 Result: Fail Trustee Present Cronin, Steve YES Ermeling, Barb NO Jordan, Joe NO Maloney, Mark NO Pinsonneault, Jim NO Weiland, Jamie ---- Zeyghami, Hooshang NO 67. Discussion and/or action on 2024 Budget Adjustments (on recording https://youtu.be/kyjLjcHsfYc?t=8346) BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Pinsonneault, second by Cronin to approve the recommended 2024 Budget Amendment as presented and recommended by the Finance and Human Resources Committee. Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES MOTION TO MOVE TO CLOSED SESSION Pursuant to Wis. Stat. § 19.85(1)(g), conferring with legal counsel for the governmental body who is rendering oral or written advise concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved to wit: • Marathon County Case No. 2024-CF-544 CONTINUE IN CLOSED SESSION Pursuant to Wis. Stat. § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility to wit: Village Administrator’s one-year evaluation Motion by Cronin, second by Pinsonneault to move to closed session at 8:31 p.m. Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES (Present in closed session were Cronin, Ermeling, Jordan, Maloney, Pinsonneault, Zeyghami, and Gebert) RECONVENE TO OPEN SESSION Motion by Ermeling, second by Jordan to reconvene to open session at 9:07 p.m. Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES POSSIBLE ACTION ON CLOSED SESSION ITEMS • Marathon County Case No. 2024-CF-544 No action taken. • Village Administrator’s one-year evaluation Motion by Zeyghami, second by Cronin to approve 3 percent increase and a one- time $6,400 bonus for Village Administrator. Yes Vote: 6 No Votes: 0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES ATTORNEY REFERRALS (on recording https://youtu.be/kyjLjcHsfYc?t=8455) Pinsonneault requested that the Naming Policy be reviewed by the attorney. ADMINISTRATOR REFERRALS (on recording https://youtu.be/kyjLjcHsfYc?t=8478) Pinsonneault requested that Kennedy Park be added as a standing agenda item. Cronin would like a report that outlines what was paid to Mark Roffers for the past three years including what the charges were for and what he is currently being paid for 2024. Maloney requested that this report be from 2016 to the present. Higgins stated she has 2013 and forward. Maloney stated that a report from 2013 to the present be provided. REMARKS FROM TRUSTEES REMARKS FROM THE PRESIDENT None. FUTURE ITEMS Next meeting date(s): - Monday, December 16, 2024, at 6:00 p.m. BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ADJOURN Motion by Cronin, second by Pinsonneault to adjourn at 9:14 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting:1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie ---- Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 12/16/2024 Prepared by: Pamela Brehm, Village Clerk