Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, July 21, 2025, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees meeting called to order by President Maloney President Maloney called the Board of Trustees meeting to order at 6:37 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao, Luis YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES PUBLIC COMMENTS (on recording https://youtu.be/-lTZO8V7XQE?t=56) Jamie Weiland – 7010 Janelle Street, Weston. J. Weiland addressed the Board with her resignation from the Village Board of Trustees. She valued the chance to be involved with Village matters she deeply cared about but felt stepping away was what she needed to do feeling there was a lack of transparency and leadership and the feeling of not being heard. Jim Pinsonneault – 5002 Arrow Street, Weston. J. Pinsonneault addressed the Board thanking Jamie Weiland for her dedication. Additionally, he expressed his disappointment that the possible proposed Fire Fee was not placed on social media or in newsletters to educate the community. Additionally, he asks that additional microphones be purchased by the Village for Trustees and staff to be utilized at Board meetings so voices may be heard better. MINUTES FROM PREVIOUS MEETINGS (on recording https://youtu.be/-lTZO8V7XQE?t=494) 4. Approval of June 16, 2025, Board of Trustees Meeting Motion by Zeyghami, second by Jordan to approve June 16, 2025, Board of Trustees meeting. BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- ACKNOWLEDGE REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording https://youtu.be/-lTZO8V7XQE?t=511) 5. Board of Review 6. Community Development Authority 7. Community Life and Public Safety (CLPS) 8. Everest Metro Police/Mountain Bay Metropolitan Police a. Mountain Bay Metro Police Commission b. Mountain Bay Metro Oversight Board (4-30-2025 and 5-22-2025) 9. Extraterritorial Zoning 10. Finance and Human Resources 11. Joint Review Board 12. Parks & Recreation 13. Plan Commission 14. Public Works 15. SAFER a. SAFER Fire Commission b. SAFER Board (6-10-2025) 16. Tourism Commission 17. Refuse and Recycling Motion by Cronin, second by Lopes-Serrao to acknowledge items 5, 7, 8.b., 10, 13, 14, and 15. b. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- ACKNOWLEDGE REPORTS FROM DEPARTMENTS (on recording https://youtu.be/-lTZO8V7XQE?t=543) 18. Administrator BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Gebert noted that available dates have been provided for the Board retreat to discuss affordable housing at the first session. 19. Clerk 20. Finance 21. Fire/EMS 22. Parks & Recreation Osterbrink stated that we are in the second half of the season at the Aquatic Center and swim lessons have begun. 23. Plan/Dev Higgins referred to the report attached to the packet for Stillwater Landing and stated that the park appears to be headed in the right direction. 24. Police Chief Hunt stated that there has been an increase in calls. Officers have been involved in a large amount of training. Monster Bash will be held on October 10, 2025. 25. Public Works 26. Technology Motion by Ermeling, second by Zeyghami to acknowledge Items 18 through 26. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao, Luis YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- WORK PRODUCT TRANSMITTALS (on recording https://youtu.be/-lTZO8V7XQE?t=1092) 27. Acknowledge June Building Permits 28. Acknowledge June Budget Status 29. Acknowledge June Code Enforcement Report 30. Acknowledge submittal of the 2024 Annual Drinking Water Quality Report (Consumer Confidence Report) Motion by Zeyghami, second by Cronin to acknowledge items 27 through 30. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- CONSENT AGENDA 31. Requests to pull items out of consent consideration 32. Approve Vouchers – check numbers 64642-64850, 64852-64907 and 90208-90211 Motion by Ermeling, second by Jordan to approve vouchers – check numbers 64642-64850, 64852-64907 and 90208-90211 (on recording https://youtu.be/- lTZO8V7XQE?t=1174) Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- 33. Appointment of New Agent for GPM Southeast, LLC d/b/a RStore #4504 (on recording https://youtu.be/-lTZO8V7XQE?t=1198) Motion by Ermeling, second by Lopes-Serrao to approve the appointment of a new agent for GPM Southeast, LLC d/b/a RStore #4504. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- 34. Action on consent agenda items By agreement of the Board, President Maloney requested that Items #39 and #40 be heard at this time. ORDINANCES BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 35. Ordinance No. 25-010: An Ordinance Amending Chapter 2 Administration, Section 2.214 Standing Committees of the Municipal Code for the Village of Weston, Marathon County, Wisconsin (on recording https://youtu.be/-lTZO8V7XQE?t=4072) Motion by Ermeling, second by Cronin to approve Ordinance No. 25-010: An Ordinance Amending Chapter 2 Administration, Section 2.214 Standing Committees of the Municipal Code for the Village of Weston, Marathon County, Wisconsin Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- RESOLUTIONS UNFINISHED BUSINESS NEW BUSINESS 36. Discussion and/or action on President’s Appointments to Committees and/or Commissions (on recording https://youtu.be/-lTZO8V7XQE?t=4119) Motion by Zeyghami, second by Ermeling to approve the appointment of Mark Kern to the CDA and CLPS Committee, Fred Schuster to Public Works & Utility Committee, Trustee Lopes-Serrao to Chair CLPS and Vice Chair Finance and Human Resources Committee, and Eben Soper to be appointed to the Finance and Human Resources Committee. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- 37. Public Drawing for Available Non-Reserve “Class B” Liquor License (on recording https://youtu.be/-lTZO8V7XQE?t=4331) BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Cronin, second by Jordan to acknowledge that in light of Masgay LLC d/b/a/ Tine & Cellar having been the only establishment which provided a letter of interest in the non-reserve “Class B” Intoxicating Liquor License, that it be chosen as the establishment to apply for the available non-reserve “Class B” Intoxicating Liquor License. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- 38. Discussion and/or action on Server and Network Equipment Replacement (on recording https://youtu.be/-lTZO8V7XQE?t=4391) Motion by Ermeling, second by Zeyghami to approve the agreement with Heartland Business Systems for the replacement of the firewall, network core, and datacenter hardware. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- 39. Discussion and/or action on Request for Reexamination of Flooding Concerns at Crane Meadows Golf Course (on recording https://youtu.be/-lTZO8V7XQE?t=2255) Dan Weilep, 6304 Weston Avenue, Weston, was present and addressed the Board regarding his loss of revenue and costs incurred due to the flooding of Crane Meadows Golf Course, particularly Hole #9 in 2024 which he claims was due to the Weston Avenue reconstruction. Mr. Weilep reiterated the amount of time and money that he incurred due to the removal of the water from Hole #9 in order for it to be a playable 9- hole golf course. The Board discussed that if the determination was to compensate Mr. Weilep for his loss, it would request its municipal attorney to draft an agreement stating the payment was for the 2024 costs and revenue reimbursement requested by Dan Weilep at Crane Meadows Golf Course and the Village would be released from further claims. Additionally, the monies would come from TIF#1. BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Ermeling, second by Jordan to refer the request of Mr. Weilep to the municipal attorney to draft an agreement for the amount of $5,853 for costs and $18,560 for lost revenue for a total of $24,413. Yes Vote: 4 No Votes: 2 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve NO Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang NO Vacant ---- 40. Discussion and/or action on Recommending Speed Reduction on Camp Phillips Road Between Schofield Avenue and Highway 29 Interchange to Marathon County (on recording https://youtu.be/-lTZO8V7XQE?t=1256) Discussion was held as this road is maintained by Marathon County and any recommendations would have to be made to Marathon County for approval. This item was requested for the Board to visit after a fatal accident which recently happened on Camp Phillips Road. The road is currently posted at 30 mph, and drivers are going faster than that. Josh Wiedenhoeft who resides at 4109 Douglas Lane was present and spoke to the Board that for several years, he has been a member a law enforcement and witnesses the speeding on that stretch of Camp Phillips. He read to the Board comments on social media regarding the accident showing that there are others who wish to see a speed limit change on Camp Phillips. Lopes-Serrao stated he lives in that area and agrees that there is speeding on that road. The sidewalk is close to the road too and it feels unsafe walking on it. Jordan stated that he was in favor of lowering the speed limit and asked Chief Hunt if there are officers patrolling that area. Chief Hunt stated that he would have officers work overtime on shifts for four hours at a time for two weeks to patrol that area and provide a report at the next meeting. Motion by Cronin, second by Jordan to defer for 30 days. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 41. Discussion and/or action on Potential Implementation of an Annual Fire Fee (on recording https://youtu.be/-lTZO8V7XQE?t=4425 Lopes-Serrao said that he preferred this item go to referendum as then it would be at the consent of the taxpayers for the additional funding of that service. Trautman said that a referendum would have had to be on the ballot in November of 2024 for the funding to be in the 2026 Budget. If a referendum was on the April 2026 Ballot, the funding would not be until the 2027 Budget. Maloney stated that there would be a need for education if a referendum were to take place. Chief Finke stated that the Department applied for a grant for an additional nine staffed firefighters and the decision needs to be made as soon as possible as if the decision is going to referendum, the SAFER Board would need to pull the grant application because of the uncertainty. Zeyghami asked how much more is needed in addition to the grant. Chief Finke stated the grant would cover 65 percent of the cost for the first year, and the cost is just over $1 million so the two municipalities would have to pay 35 percent of that which the dollar amount changes each year. For year three, the municipalities would pay 65 percent of the costs and year four, 100 percent of the costs. Ermeling stated that the residents should have a chance to put it on their tax roll, if it is voted down, then it would have to be a fee on the tax bill. Chief Finke stressed that if the Board wants this item to go to referendum, they must inform him of that as soon as possible as he would need to go to his Board and withdraw the grant request. This agenda item will be brought back in August. 42. Discussion and/or action on 2026 Budget Priorities and Establishment of Budget Adoption Schedule (on recording https://youtu.be/-lTZO8V7XQE?t=6938) The Finance and Human Resources Committee did decide that they will handle wages and benefits for the 2026 Budget and make those recommendations to the Board. A draft schedule for Budget meetings has been proposed in the packet and the Board would need to decide on the dates and times for the Budget meetings. The dates of August 25, September 9, September 22, October 6, and October, 2025, were discussed for Budget meetings. 43. Discussion and/or action on E Jelinek Ave Construction Services Contract Amendment #2 (on recording https://youtu.be/-lTZO8V7XQE?t=7041) Motion by Cronin, second by Maloney to deny. Cronin stated that the original estimate of 22 weeks of construction ended up being 32 weeks. He understands that it took longer but said that just because the project takes longer, there should not be a burden to the Village to pay more. The Village signed a contract to get the work done regardless of the time. Wodalski said that this amendment is coming from Clark Dietz who was contracted to make sure the contractor is doing what they were supposed to. They were not originally agreed to be on site for longer than the 22 weeks and therefore, because of the need to be on site longer, they did incur additional costs based on their time involved in making BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES sure that what was completed by the contractor is what they were supposed to be doing. Yes Vote: 0 No Votes:6 Abstain:0 Not Voting: 1 Result: Fail Trustee Present Cronin, Steve NO Ermeling, Barb NO Jordan, Joe NO Lopes-Serrao NO Maloney, Mark NO Zeyghami, Hooshang NO Vacant ---- Motion by Jordan, second by Lopes-Serrao to approve the Contract Amendment #2 for the E. Jelinek and Von Kanel Street Reconstruction Engineering Services Contract with Clark Dietz for an amount of $47,250 for additional time spent on the project above and beyond the original estimated house set in the RFP. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- 44. Discussion and/or action on the Purchase of a Replacement Bucket Truck (on recording https://youtu.be/-lTZO8V7XQE?t=8368) Wodalski explained that the current truck that they are looking to replace is a 2001 vehicle. This is a capital expense out of CIP funding for equipment. It will be a piece of equipment used for 20 years. This truck is used by the Village and is utilized by staff for many services. Cronin asked if neighboring municipalities have this type of vehicle. Wodalski said that shared agreements have happened in the past with neighboring municipalities and that practice will continue in the future if requested. Motion by Zeyghami, second by Jordan to authorize staff spending up to $230,000 for a replacement bucket truck. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- 45. Discussion and/or action on the Approval of the Engineering Technician Job Description (on recording https://youtu.be/-lTZO8V7XQE?t=8682) Motion by Zeyghami, second by Cronin to approve the job description and creation of the Engineering Technician Job Description. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- 46. Discussion and/or action on Adoption of Sec. 10.26 Body Camera Usage for Nonlaw Enforcement Personnel in the Conduct and Behavior Chapter of the Employee Personnel Policies and Procedures Handbook (on recording https://youtu.be/-lTZO8V7XQE?t=8709) Motion by Ermeling, second by Lopes-Serrao to approve the Finance and Human Resources Committee recommendation regarding Section 10.26 Body Camera Usage for Nonlaw Enforcement Personnel policy to Chapter 10 of the Employee Personnel Policies and Procedures Handbook with the following changes: removal of the words “and law” under the section entitled “Operation.” The Finance and Human Resources Committee recommended approve of the policy with the removal of the words “and law” under the section entitled “Operation.” Jordan asked Scott Tatro from Planning and Development what the ramifications would be. Tatro explained that in many instances it has helped in property inspections to calm the individuals at a property when inspectors are on site. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- ATTORNEY REFERRALS None. ADMINISTRATOR REFERRALS None. REMARKS FROM TRUSTEES (on recording https://youtu.be/-lTZO8V7XQE?t=8870) Lopes-Serrao thanked Jamie Weiland for her service, which included her dedication to the parks and animals. He stated that as far as the remarks about appointed trustees versus elected, he as an appointed trustee, he intends to work hard for the community and will be there for meetings to serve the community. Jordan credited the water utility department for the work they do and providing safe water to the community. Zeyghami remarked how the water quality will continue to improve once the treatments the Village is implementing are completed. Ermeling thanked Jamie Weiland for her service, which included her dedication to parks. REMARKS FROM THE PRESIDENT Maloney thanked Jamie Weiland for her service and stated he was looking forward to the Budget discussions. FUTURE ITEMS Next meeting date(s): - Monday, August 18, 2025, at 6:00 p.m. ADJOURN Motion by Zeyghami, second by Jordan to adjourn at 9:11 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Lopes-Serrao YES Maloney, Mark YES Zeyghami, Hooshang YES Vacant ---- BOARD OF TRUSTEES MEETING MINUTES 07/21/2025 Prepared by: Pamela Brehm, Village Clerk