Library Board of Trustees

WESTWOOD FREE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES MEETING DATE: Monday, June 26, 2023 CALLED TO ORDER: at 7:02 p.m. by Dennis Farrell PRESENT: Cheryl Chang (CC), Dennis Farrell (DF), Noeline Grefrath (NG), Suzanne Gorham (SG), Bev Karch (BK), Mike Violano (MV), Linda Phayre (LP), Frank Zimmerman (FZ), and Chris Montana (CM). SUNSHINE LAW: Read by DF. PUBLIC FORUM: No members of the public were present. MINUTES: BK made a motion to accept the minutes of the May 22 meeting; NG seconded. The motion carried. TREASURER'S REPORT: NG presented the treasurer's report and cash management fund. The total of the checking account, cash management fund, and capital account is $193,525.94. NG shared that the second quarter payment is not reflected in the report. A motion to accept the treasurer’s report was made by BK; seconded by MV. The motion carried. The current bills list (7331-7348) was reviewed. A motion to accept the bills list was made by NG; seconded by MV. The motion carried. COMMITTEE REPORTS: Strategic Plan Committee. MV shared that the next strategic plan will be a five year plan, instead three. The Committee will meet in July and the report should be completed and ready to share with the Board in October. BOARD MEMBERS TRAINING REPORT: No report. MV shared that there will be two trustee training opportunities in the fall regarding cybersecurity and technology. DIRECTOR'S REPORT: The WiFi has been switched over to the BCCLS system and is working well. The second quarterly payment was received and the subsequent quarterly payments will be received at the beginning of each quarter. Several children’s and adult programs ran. The Junior Library Council is on hold until September. Westwood Library Board Minutes June 26, 2023 Page 1 The ESL program held classes and their annual International Dinner. The Friends of the Library held a successful book sale and new shelves were installed for an ongoing sale upstairs. BOROUGH LIAISON REPORT: CM explained that the Borough has requested a resolution for salary adjustments. Rather than continue as part of the budget process, a separate resolution should be drafted as a formality in order to eliminate any confusion. MU should ask Durene if any other resolutions are needed. CM shared that Elizabeth provided MU with information regarding investment into a short-term CD. Since the current rate for the NJ Cash Management account is high and time is limited, it is better to keep the funds in the current account, rather than moving to a 10 month CD. OLD BUSINESS: Consideration of moving cash assets to high yield CD covered in Borough Liaison Report. The Summer Reading Program kicked off on Friday, June 23 with a bubble show in the Library. NEW BUSINESS: CC shared that the audit was completed and the auditor verbally confirmed that everything looked great. BK questioned the Personnel Committee’s role in a salary adjustment resolution. BK also pointed out that the Personnel Committee has a commitment to complete a formal annual review of the Library Director. MV stated that the Committee should access the necessary forms on the NJ State Library website. MEETING ADJOURNED: FZ made a motion to adjourn; LP seconded. The motion carried. The meeting was adjourned at 7:18 p.m. by DF. Westwood Library Board Minutes June 26, 2023 Page 2