Finance Committee Meeting

MINUTES OF CITY OF WHARTON FINANCE COMMITTEE MEETING 120 EAST CANEY STREET WHARTON, TEXAS 77488 Monday, October 28, 2019—5: 30 p. m. City Manager Andres Garza, Jr. declared a meeting of the City Council Finance Committee duly open for the transaction of business at 5: 30 p.m. Committee Members present were: Councilmember Russell Machann, Councilmember Alice Heard-Roberts and Mayor Tim Barker. Committee Member absent was: None. City Council Member present was: None. Staff members present were: City Manager Andres Garza, Jr. and Finance Director Joan Andel. Staff member absent was: Assistant to the City Manager Brandi Jimenez Visitors: None. Public Comments. There were no public comments. The first item on the agenda was to review and consider the minutes from the meeting held July 22, 2019. Councilmember Russell Machann made a motion to approve the minutes as presented. Mayor Tim Barker seconded. All voted in favor. The second item on the agenda was to review and consider Ordinance: An ordinance approving an amendment to the City of Wharton Budget October 1, 2019 — September 30, 2020. Finance Director Joan Andel presented the Committee the City of Wharton Budget Adjustments for fiscal year October 1, 2019 through September 30, 2020. After some discussion, Councilmember Russell Machann made a motion to recommend to the City Council the approval of the City of Wharton Budget October 1, 2019- September 30, 2020. Mayor Tim Barker seconded the motion. All voted in favor. The third item on the agenda was to review and consider Resolution: A resolution of the Wharton City Council approving two - one year extensions with Harrison Waldrop & Uherek, LLP for auditing services for the City of Wharton and authorizing the Mayor of the City of Wharton to execute all documents related to agreements on behalf of the City of Wharton. Finance Director Joan Andel stated to the Committee that on June 8, 2015, the Wharton City Council approved the agreement with Harrison, Waldrop & Uherek LLP for three years with two additional one year extension periods for auditing services. She stated that the agreement was now eligible for its second one year extension of the agreement. After some discussion, Mayor Tim Barker made a motion to recommend to the City Council the approval of two- one year extensions with Harrison, Waldrop & Uherek, LLP for auditing services for the City of Wharton. Councilmember Alice Heard- Roberts seconded the motion. All voted in favor. The fourth item on the agenda was to review consider Resolution: A resolution of the Wharton City Council authorizing the submission of applications to the Texas Department of Emergency Management under the Pre- Disaster Mitigation Grant Program on behalf of Wharton Independent School District and authorizing the Mayor ofthe City ofWharton to execute all documents relating to said applications. Community Development Director Gwyn Teves stated to the Committee that On September 30, 2019 FEMA announced the opening of the Pre- Disaster Mitigation Grant Program( PDM). She stated that the Wharton Independent School District had requested that the City of Wharton apply for the Pre- Disaster Mitigation funds on their behalf for a cafeteria generator and flood mitigation at the Wharton High School. After some discussion, Councilmember Russell Machann made a motion to recommend to the City Council the approval of the submission to the Texas Department of Emergency Management under the Pre- Disaster Mitigation Grant Program on behalf of the Wharton Independent School District. Mayor Barker seconded the motion. All voted in favor. The fifth item on the agenda was adjournment. Councilmember Russell Machann moved to adjourn. Mayor Tim Barker seconded the motion. All v ted in favor. The meeting adjourned at 6:30 p.m. n res Garza, Jr., City n r