Finance Committee Meeting

MINUTES OF CITY OF WHARTON FINANCE COMMITTEE MEETING 120 EAST CANEY STREET WHARTON, TEXAS 77488 Monday, October 14, 2024- 6: 00 p. m. Assistant City Manager Paula Favors declared a meeting of the City Council Finance Committee duly open for the transaction of business at 6: 00 p.m. Committee Members present: Mayor Tim Barker, Councilmember Larry Pittman, and Councilmember Russell Machann. Committee Members absent: None. City Council Members present: None. Staff members present: Assistant City Manager Paula Favors, Finance Director Joan Andel, Assistant to the City Manager Brandi Jimenez, Fire Chief Hector Hernandez, Civic Center Manager Makyla Monroe, and Public Works Director Roderick Semien. Staff members absent: City Manager Joseph R. Pace. Visitors: None. Public Comments. There were no public comments. The first item on the agenda was to review and consider minutes from the meeting held on September 23, 2024. Councilmember Russell Machann made a motion to approve the minutes as presented. Councilmember Larry Pittman seconded the motion. All voted in favor. The second item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council authorizing the City Manager to approve concrete repairs at the Wharton Fire Station and authorizing the City Manager to execute all documents related to said repairs. Fire Chief Hector Hernandez presented the Committee with a memo regarding concrete repairs at the Wharton Fire Station. He stated that he had solicited quotes for the concrete work, and three( 3) quotes were received. The quotes were as follows: 1. JJ Construction-$ 17, 500. 00. 2. Total Outdoor Solutions-$ 14; 858. 00. 3. Cuevas Renovations and Construction-$ 17, 800. 00. He stated that the funds to pay for the concrete repairs had been included in the FY25 Fire Department Budget. After some discussion, Councilmember Russell Machann made a motion to approve the resolution as presented. Councilmember Larry Pittman seconded the motion. All voted in favor. The third item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council authorizing the purchase of a 2026 International HV607 4x2 with a 6- 8- yard Dump Body Truck for the Public Works Department from Santex Truck Centers, LTD through the HGACBuy Cooperative Program and authorizing the City Manager to execute all documents related to said purchase. Public Works Director Roderick Semien stated to the Committee that he had received a quote for the purchase of a 2026 International HV607 4x2 with a 6- 8- yard dump body truck for the Public Works Department from Santex Truck Centers, LTD, in the amount of $ 123, 870. 00. He stated that the City was a member of and participated in the HGACBuy Cooperative Purchasing Program. After some discussion, Mayor Tim Barker made a motion to approve the resolution as presented. Councilmember Larry Pittman seconded the motion. Councilmember Russell Machann voted against the motion. The fourth item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council authorizing the purchase of a Netzsch Nemo Progressing Cavity Pump for the Public Works Department from Odessa Pumps &Equipment, Inc. through the Buyboard Cooperative Program and authorizing the City Manager to execute all documents related to said purchase. Public Works Director Roderick Semien stated to the Committee that he had received a quote for the purchase of a Netzsch Nemo Progressing Cavity Pump for the Public Works Department in the amount of$ 25, 986. 00. He stated that the City was a member and participated in the BuyBoard Cooperative Purchasing Program. After some discussion, Councilmember Russell Machann made a motion to approve the resolution as presented. Councilmember Larry Pittman seconded the motion. All voted in favor. The fifth item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council approving an Interlocal Agreement for the Municipally Owned Building Energy Efficiency Retrofits Program with the State Energy Conservation Office( SECO) and authorizing the City Manager of the City of Wharton to execute all documents related to said agreement. Civic Center Manager Makyla Monroe stated to the Committee that on July 26, 2024, the City Staff submitted an application to the State Energy Conservation Office ( SECO) for new energy efficiency retrofit equipment for the Wharton Civic Center in the amount of$ 250, 000. 00. She stated that the improvements included six( 6) air conditioning units, replacement of fourteen ( 14) windows, and weatherstripping on approximately six ( 6) doors. She stated that on August 28, 2024, the Staff was notified that the application had been approved for funding. After some discussion, Councilmember Russell Machann made a motion to approve the resolution as presented pending the City Attorneys review. Councilmember Larry Pittman seconded the motion. All voted in favor. The sixth item on the agenda was adjournment. The meeting was adjourned at 6: 15 p.m. Jose' R. ' ace, City Manager