White Plains Urban Renewal Agency

THE CITY OF WHITE PLAINS Official Proceedings of the Common Council Vol. 101 City of White Plains, N.Y., August 31, 2015 No. 26 THE CITY OF WHITE PLAINS OFFICERS Mayor.... THOMAS M. ROACH Council President.... JOHN M. MARTIN City Clerk.... ANNE MCPHERSON ________ COUNCIL MEMBERS: Nadine Hunt-Robinson Milagros Lecuona John Kirkpatrick John M. Martin Dennis E. Krolian Beth N. Smayda The Special Meeting of the Common Council called for Monday, August 31, 2015, at six o'clock in the evening in the Mayor's Conference Room, Municipal Building. Mayor Roach presiding and the following Members present: Mrs. Hunt-Robinson, Mr. Kirkpatrick, Mr. Krolian, Mr. Martin and Ms. Smayda, Mrs. Hunt-Robinson joined late. Absent: Mrs. Lecuona. ________ The Mayor called this Special Meeting to consider legislation in relation to Capital Project No. W5463 entitled, "Water Transmission Main from CAPS, " and in relation to the settlement of a property claim against the City, and to discuss Capital Projects: Renovation to City Facilities and A/C Replacement Public Safety Communications Room. ________ Communication received from Chairman, Capital Projects Board. Mr. Martin moved that it/they be filed and spread in full upon the minutes. Mr. Kirkpatrick seconded the motion. Carried - 5 - 0. Absent: Mrs. Lecuona; Late: Mrs. Hunt-Robinson. TO THE HONORABLE MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS As part of the continuing program of Capital Improvements, the Capital Projects Board has Carried - 5 - 0. Absent: Mrs. Lecuona; Late: Mrs. Hunt-Robinson. TO THE HONORABLE MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS As part of the continuing program of Capital Improvements, the Capital Projects Board has recommended the continuation of the City's multi-year water transmission main extension program. This is a continuation of the large diameter (30") water main from Central Avenue Pump Station (CAPS) which will be installed along Ferris Avenue, up to the intersection of Cemetery Road. This completes another portion of the water transmission system, which will eventually connect (CAPS) and Orchard Street Pump Station (OSPS). Submitted herewith for your deliberation is an ordinance authorizing the Mayor to direct the Commissioner of Public Works to enter into various contracts as necessary and further to direct the Budget Director to amend the Capital Projects Fund by establishing Capital Project W5463 , entitled "Water Transmission Main from CAPS", and to establish a project budget as follows: REVENUES W5463-08810 Serial Bonds EXPENSES W5463-4.005 Finance and Audit $ 100,000 W5463-8.681 Water System Improvements 2,625,000 Finally, it is requested that the sale of $2,725,000 in Serial Bonds be authorized and that the Mayor be authorized to direct the Commissioner of Finance to advance funds, as necessary, from the General Fund pending the receipt of the bond proceeds, and to receive and disburse funds accordingly. Respectfully submitted, ____ Thomaas M.Roach, Mayor Chairman, Capital Projects Board Dated: August 31, 2015 ________ Mr. Martin offered only an ordinance entitled: "Ordinance of the Common Council of the City of White Plains establishing Capital Project No. W5463, entitled, "Water Transmission Main from CAPS." ________ Mr. Martin offered only an ordinance entitled: "Bond Ordinance dated August 31, 2015, authorizing the issuance of $2,725,000 aggregate principal amount serial bonds of the City of White Plains, County of Westchester, State of New York, to finance the costs of the acquisition and installation of water system improvements." ________ Communication received from Commissioner of Finance. Mr. Martin moved that it/they be filed and spread in full upon the minutes. Mr. Kirkpatrick seconded the motion. Carried 5 - 0. Absent: Mrs. Lecuona. Late: Mrs. Hunt-Robinson. Mr. Kirkpatrick seconded the motion. Carried 5 - 0. Absent: Mrs. Lecuona. Late: Mrs. Hunt-Robinson. To the Honorable Mayor and Members of the Common Council: Phases one through three of a multi-year project to extend the water transmission line from the Central Avenue Pump Station (CAPS) to the Orchard Street Pump Station (OSPS) were authorized by the Common Council in 2007 and 2008 for a total of $4.5 million. Of this amount, $3 million in debt was issued, of which $2.8 million was expended. This left $200,000 of unexpended funds, and $1.5 million of debt authorized but unissued. The three phases of the project are now complete and the remaining $1.5 million bond authorizations are no longer needed. The attached ordinance rescinds the original amount of debt authorized for serial bonds related to this project by $1.5 million. Respectfully submitted, Michael A. Genito Commissioner of Finance Dated: August 27, 2015 (For the Common Council Meeting of August 31, 2015) ________ Mr. Martin offered only an ordinance entitled: "Bond Ordinance dated August 31, 2015, repealing the authorization of $1,500,000 aggregate principal amount serial bonds of the City of White Plains, New York, previously authorized on July 7, 2008, to increase the estimated maximum costs of the extension of a large diameter water main from the Central Avenue Pump Station, in and for said City." ________ Communication received from Corporation Counsel. Mr. Martin moved that it/they be filed and spread in full upon the minutes. Mr. Kirkpatrick seconded the motion. Carried 5 - 0. Absent: Mrs. Lecuona. Late: Mrs. Hunt-Robinson. TO THE MAYOR AND HONORABLE MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS Catherine Schauber has filed a claim seeking compensation for damages her vehicle sustained as a result of a collision between her vehicle and a vehicle owned by the City of White Plains, and driven by a Department of Public Works employee. I recommend that the City Council authorize settlement of Ms Schauber's property damage claim in the amount of up to $20,000.00. An ordinance authorizing the settlement is attached herewith. ____ John G. Callahan Corpration Counsel Dated: August 31 , 2015 ________ Mr. Martin offered only an ordinance entitled: "Ordinance authorizing the settlement of the property Dated: August 31 , 2015 ________ Mr. Martin offered only an ordinance entitled: "Ordinance authorizing the settlement of the property damage of Catherine Schauber against the City of White Plains." ________ Mrs. Hunt-Robinson joined the meeting in progress at 6:10 pm. Communication received from Acting Commissioner of Public Works. Mr. Martin moved that it/they be filed and spread in full upon the minutes. Mr. Kirkpatrick seconded the motion. Carried. TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS The City of White Plains is seeking authorization to submit a grant proposal under the New York State Infrastructure Improvement Act of 2015, NYS Water Grant program offered through the New York State Department of Health and the New York State Environmental Facilities Corporation, for a project entitled, "City of White Plains Water Transmission Main from the Central Avenue Pump Station (CAPS,) Phase IV." The application seeks grant funding and access to financing in order to support the City of White Plains Project: Water Transmission Main from the Central Avenue Pump Station, Phase IV. The Capital Project is listed in the approved City of White Plains 2015-2016 Capital Improvement Program. The application is requesting grant funding and financing in the amount of $2,725,000. Attached for your consideration is a resolution rescinding the prior authorization granted by the Common Council on August 3, 2015, and replacing same with a resolution approving and endorsing the City of White Plains' grant application in the amount of $2,725,000, and authorizing the Mayor to submit such application on behalf of the City. Respectfully submitted, Richard G. Hope Acting Commissioner of Public Works Dated: August 25, 2015 ________ Mr. Martin offered the following resolution and moved its adoption. A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS RESCINDING A RESOLUTION ADOPTED AUGUST 3, 2015, ENTITLED, "RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS AUTHORIZING AND DIRECTING THE FILING OF AN APPLICATION FOR FUNDS FROM THE NEW YORK STATE DEPARTMENT OF HEALTH AND ENVIRONMENT AL FACILITIES CORPORATION IN ACCORDANCE WITH THE PROVISIONS OF THE NEW YORK STATE INFRASTRUCTURE IMPROVEMENT ACT OF 2015, IN AN AMOUNT NOT TO EXCEED $2,500,000, AND UPON APPROVAL OF SAID APPLICATION FOR GRANT FUNDS AND FINANCING REQUEST TO THE FILING OF AN APPLICATION FOR FUNDS FROM THE NEW YORK STATE DEPARTMENT OF HEALTH AND ENVIRONMENT AL FACILITIES CORPORATION IN ACCORDANCE WITH THE PROVISIONS OF THE NEW YORK STATE INFRASTRUCTURE IMPROVEMENT ACT OF 2015, IN AN AMOUNT NOT TO EXCEED $2,500,000, AND UPON APPROVAL OF SAID APPLICATION FOR GRANT FUNDS AND FINANCING REQUEST TO ENTER INTO AND EXECUTE A PROJECT AGREEMENT WITH THE STATE FOR SUCH FINANCIAL ASSISTANCE TO THE CITY OF WHITE PLAINS FOR THE PROJECT, 'CITY OF WHITE PLAINS WATER TRANSMISSION MAIN FROM THE CENTRAL AVENUE PUMP STATION (CAPS), PHASE IV.' " RESOLVED, that a resolution adopted by the Common Council of the City of White Plains on August 3, 2015, entitled, "Resolution of the Common Council of the City of White Plains Authorizing and Directing the Filing of an Application for Funds from the New York State Department of Health and Environmental Facilities Corporation in Accordance with the Provisions of the New York State Infrastructure Improvement Act of 2015, in an Amount not to Exceed $2,500,000, and upon Approval of Said Application for Grant Funds and Financing Request to Enter into and Execute a Project Agreement with the State for such Financial Assistance to the City of White Plains for the Project, 'City of White Plains Water Transmission Main from the Central Avenue Pump Station (CAPS), Phase IV,' " is hereby rescinded, effective August 3, 2015. Mr. Kirkpatrick seconded the motion. Carried 6 - 0. Absent: Mrs. Lecuona ________ Mr. Martin offered the following resolution and moved its adoption. RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS AUTHORIZING AND DIRECTING THE FILING OF AN APPLICATION FOR FUNDS FROM THE NEW YORK STATE DEPARTMENT OF HEALTH AND THE NEW YORK STATE ENVIRONMENTAL FACILITIES CORPORATION IN ACCORDANCE WITH THE PROVISIONS OF THE NEW YORK STATE INFRASTRUCTURE IMPROVEMENT ACT OF 201 5, IN AN AMOUNT NOT TO EXCEED $2,625,000, FOR INFRASTRUCTURE AND $100,000 FOR FINANCE AND AUDITING COSTS, AND UPON APPROVAL OF SAID APPLICATION FOR GRANT FUNDS AN D FINANCING REQUEST TO ENTER INTO AND EXECUTE A PROJECT AGREEMENT WITH THE STATE FOR SUCH FINANCIAL ASSISTANCE TO THE CITY OF WHITE PLAINS FOR THE PROJECT, "CITY OF WHITE PLAINS WATER TRANSMISSION MAIN FROM THE CENTRAL AVENUE PUMP STATION (CAPS), PHASE IV." WHEREAS, the City of White Plains is applying for funds from the New York State Department of Health and the New York State Environment Facilities Corporation in accordance with the provisions of the New York State Infrastructure Improvement Act of 2015, New York State Water Grant program, in an amount not to exceed a total of $2,725,000, including financing and auditing costs, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to the City of White Plains for the project, "City of White Plains Water Transmission Main from the Central Avenue Pump Station (CAPS), Phase IV," to be located in the City of White Plains; and WHEREAS, the application seeks grant funding and access to financing to support the approved City of White Plains 2015-16 Capital Improvement Program: Water Transmission Main from the Central Avenue Pump Station, Phase IV; and WHEREAS, the capital project is listed in the approved City of White Plains 2015-16 Capital Improvement Program for $2,725,000, inclusive of $100,000 in finance and auditing costs; and White Plains 2015-16 Capital Improvement Program: Water Transmission Main from the Central Avenue Pump Station, Phase IV; and WHEREAS, the capital project is listed in the approved City of White Plains 2015-16 Capital Improvement Program for $2,725,000, inclusive of $100,000 in finance and auditing costs; and WHEREAS, the application requires the municipality to obtain the approval/endorsement of the governing body of the municipal ity in which the project will be located. NOW, THEREFORE, be it RESOLVED, that the Common Council of the City of White Plains does approve and endorse the application under the 2015 New York State Infrastructure Improvement Act , NYS Water Grant program, for a project entitled, "City of White Plains Water Transmission Main from the Central Avenue Pump Station (CAPS), Phase IV," to be located in the City of White Plains; and be it further RESOLVED, that the Mayor is hereby authorized to submit said application on behalf of the City of White Plains. Mr. Kirkpatrick seconded the motion. Carried 6 - 0. Absent: Mrs. Lecuona ________ The Special Meeting continued with the discussion of Capital Projects: Renovation to City Facilities and A/C Replacement Public Safety Communications Room. ________ On motion of Council President Martin, seconded and duly carried, the Common Council adjourned the meeting to September 1, 2015 at 5:00 P.M. in the Mayor's Conference Room. ________ Anne M. McPherson, CMC City Clerk