Library Board

~~ v,i WMIT&FIS.H c:ommunlT¥ - - LIBRARY - - WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING JULY 8, 2020 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH, MT Trustees present: Anne Moran, Chair; Cheryl Hyland, Vice Chair; Sarah Ericson, Tamarack Federation Representative; Trevor Gonser, Treasurer Also present: Director Joey Kositzky, Secretary 1) CALL TO ORDER: The meeting was called to order at 7:00 pm 2) COMMUNICATIONS FROM THE PUBLIC: None 3) DIRECTOR'S REPORT: Director Kositzky reviewed her report. 4) OLD BUSINESS: a) Approve minutes of June 24, 2020 Trustees' Special Meeting Minutes MOTION: Trustee Gonser made a motion to approve the minutes of the June 24, 2020 Trustees' Special Meeting. Trustee Hyland seconded the motion. Motion passed unanimously. Page 2 Board of Trustees' Meeting July 8, 2020 b) Approve minutes of June 3, 2020 Trustees' Special Meeting Minutes MOTION: Trustee Hyland made a motion to approve the minutes of the June 2, 2020 Trustees' Special Meeting. Trustee Ericson seconded the motion. Motion passed unanimously. c) Policies and Procedures Update None d) Whitefish Library Association Report Trustee Hyland reported on the progress of the Great Fish 2019 Community Challenge . She will be consolidating invoices to submit to the Whitefish Community Foundation (WCF) . She gave a brief summary on the progress of the Whitefish Library Association's website. She also reported that the WLA had been approved to participate in the Great Fish 2020 Community Challenge. e) COVID-19 Phase II Update Director Kositzky reports that things were running smoothly with Phase II soft re- opening of the library. For the most part patrons are wearing their own masks, and for those that didn't have their own, the library is providing a free one. The sanitation station is at the front entrance, and all the informational signs have been updated with current information. She also reported that she was attending the COVID-19 Montana State Library update, and that the library had seen an increase in out-of-state applications. f) TIF/Remodel Update Trustee Ericson gave an update on progress of remodeling and reported that she had not received an estimate from Simco Electric for lighting fixtures. In order to insure the library would be able to reserve the funds Chair Moran suggested that the Malmquist Construction contract be amended to reflect a larger dollar amount. MOTION: Page 3 Board of Trustees' Meeting July 8, 2020 Trustee Ericson made a motion to amend the signatory line on the Malmquist Construction contract and increase the amount on the Malmquist Construction contract to $30,000 from the original $10,000 . Trustee Gonser seconded the motion. Motion passed unanimously. g) Other Old Business None. 5) NEW BUSINESS: a) Next Meeting Date The next meeting is Wednesday, August 12, 2020 b) Other New Business A discussion ensued concerning Election of Officers. It was agreed that elections would be voted on at the August 12, 2020 meeting . 6) ADJOURNMENT: MOTION: Trustee Hyland made a motion to adjourn. Trustee Ericson seconded the motion . Motion passed unanimously. - // R spe,_ctfully ~ ISmitted : - / ecretary Date Anne Shaw Moran, Chair Date