Library Board

w.HIT&FrlSlrl, com .Uni,¥· - - LIBRARY - - WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING MARCH 10, 2021 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH , MT Trustees Present (via ZOOM) : Anne Shaw Moran, Chair; Sarah Ericson , Vice Chair/Tamarack Federation Representative ; Trevor Gonser, Treasurer; Richard Hildner, Trustee; Deb Bond , Trustee; Jessica Tubbs, Trustee-in-Training Others Present: Library Director Joey Kositzky, Secretary 1) CALL TO ORDER The meeting was called to order at 7:00pm via ZOOM Chair Moran turned the meeting over to Vice Chair Sarah Ericson to facilitate discussion on standing agenda items. 2) COMMUNICATIONS FROM THE PUBLIC None 3) DIRECTOR'S REPORT Trustee Hildner requested a description of the Accounts Expenditure and Revenue Budgets so Trustees had a clearer understanding of what expenses and revenue were coded to specific accounts. Director Kositzky will provide a detailed copy. Page 2 Trustees' Minutes March 10, 2021 4) OLD BUSINESS a) Approve February 10, 2021 Board of Trustees' Meeting Minutes MOTION: Chair Moran made a motion to approve the January 13, 2021 Board of Trustee's Meeting Minutes. Trustee Bond seconded . The motion passed unanimously. b) Policies and Procedures Director Kositzky presented the Board with a draft of Policy 2019. Donations of Library Materials. MOTION: Trustee Hildner made a motion to approve Policy 2019. Donations of Library Materials with the following revisions: amend references from "Director" to "Library Director", and check consistency of punctuation. Trustee Gonser seconded the motion. The motion passed unanimously. c) WLA Chair Moran reported that the deadline for application to the Great Fish was April 2021. Specific goals will need to be addressed. She also informed the Trustees that due to the expiration dates of two WLA Board members it was necessary for the WLA Board to appoint new members as authorized representatives to the Whitefish Community Foundation Endowment. Gerald Hanson and Joey Kositzky will assume the responsibilities as the new representatives. d) Financials Kositzky reported that the January 2021 Financials were received too late to include in the March 10, 2021 Trustees' Packet but would be included in the April 2021 , packet. e) Budget Kositzky explained that she was in the preliminary stages of creating a draft for the 2022 WCL budget and would keep the Trustees advised of progress. Chair Moran reminded the Trustees that final approval of the draft was their responsibility before it could be submitted to the City for approval. Page 3 Trustees' Minutes March 10, 2021 f) COVID-19 Update Kositzky reported that staff continues to be comfortable with current protocols and no additions or changes needed to be implemented at this time. She also reported that she had begun a draft for a Phase 1 and Phase 2 return to pre-COVID services. g) Remodeling Update/Overhead Lighting Kositzky advised she had a discussion with Jeff Brown, City Parks & Rec, regarding assistance from the City for installation of overhead lights. He indicated that it would require a contracted electrician and a lift, neither of which the City had . He was meeting with Dana Smith , City Manager, soon and would see if there were any funds , aside from TIF, that might be available. Sarah reminded the Trustees that there is no expiration date for spending TIF. h) Other Old Business None 5) NEW BUSINESS a) Executive Session , Director Evaluation Vice Chair Ericson turned the meeting back to Chair Moran to facilitate. Chair Moran closed the meeting for the scheduled Executive Session . Chair Moran returned the meeting to an Open Session at 8:37 p.m. and turned the meeting back to Vice Chair Ericson to facilitate. Vice Chair Ericson resumed the meeting at 8:37pm b) Next Meeting Date The next Board of Trustees meeting will be Wednesday April 14, 2021 at 7pm . c) Other New Business None. 6) ADJOURNMENT MOTION: Page4 Trustees ' Minutes March 10, 2021 Trustee Gonser made a motion to adjourn the meeting. Trustee Bond seconded the motion . The motion passed unanimously. The meeting adjourned at 8:38pm. Respectfully submitted, ' ,5;l;c2/d; Joey ;ositzky, Si ,t~ / Date , l. ~~ Anne Shaw Moran , Cnair 7bate