Library Board

- - LIBRARY - - WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING JUNE 9, 2021 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH, MT Trustees Present Anne Shaw Moran, Chair; Sarah Ericson, Vice Chair/Tamarack Federation Representative; Deb Bond, Trustee; Richard Hildner, Trustee; Jessica Tubbs, Trustee-in-Training Trustees Not Present: Trevor Gonser Others Present: Library Director Joey Kositzky, Secretary; Cheryl Hyland, Guest; Bill Nagel, Guest 1) CALL TO ORDER The meeting was called to order at 7:00 pm. Chair Moran turned the meeting over to Vice Chair Sarah Ericson to facilitate discussion on standing agenda items. 2) COMMUNICATIONS FROM THE PUBLIC Bill Nagel introduced himself and stated he and his wife had just moved here and he was familiarizing himself with the community. 3) DIRECTOR'S REPORT Page #2 Trustees' Minutes June 9, 2021 Kositzky reported that the WCL had just received a donation in memory of Kris Lierboe. Discussion followed concerning the parking permit trial the City of Whitefish was implementing during the summer months and how it would impact the library parking lot. Trustee Hildner suggested contacting the City of Whitefish to obtain a report on how many vehicles with parking permits used the WCL parking lot. 4) OLD BUSINESS a) Approve May 12, 2021 Board of Trustees' Meeting Minutes MOTION: Trustee Bond made a motion to approve the May 12, 2021 Board of Trustees' Meeting Minutes as amended to reflect replacement of the word "Donors" by "Trustees" and the addition of the word "undirected" modifying the following sentence under New Business 5(b) Gift Donations to read as "Trustee Hildner suggested the library conduct a survey of Trustees on how undirected donations may be used". Trustee Hildner seconded the motion. Motion passed unanimously. b) Policies and Procedures MOTION: Policy 2021 . Animals in the Library Chair Moran made a motion to approve Policy 2021. Animals in the Library. Trustee Bond seconded the motion. Motion passed unanimously. Policy 2011. Library Card Policy MOTION: Chair Moran made a motion to approve Policy 2011. Library Card Policy with the following changes: 1) Relocate the paragraph beginning "Library users may have only .. . " to insert after the bullet section and right before the paragraph beginning Page #3 Trustees' Minutes June 9, 2021 "Applicants under the age of .. . ". 2) If all of the above information required for a library card is not provided, a temporary card, valid for three (3) months may be issued . Library users may have only two (2) items checked out at any given time on a temporary card" . Trustee Bond seconded the motion. Motion passed unanimously. c) WLA Chair Moran reported that after a lengthy discussion, the Whitefish Library Association had agreed that their focus needed to be strengthening their board and agreed that WLA would not apply for the Great Fish Challenge 2021. d) Financials There was discussion on reallocating some of the line item funds to accommodate travel and training. Kositkzy explained that during COVID all the training and meetings were online but would like to keep that account at the budgeted amount for 2022 as there would be more opportunity to attend in-person meetings. e) Budget Chair Moran reported that the WCL 2022 Budget had been presented to the City of Whitefish. Trustee Hildner reminded the Trustees that the official approval of the budget would not be made until August 2021. f) Resolution Donor Bequest Approval of this item was deferred later in the agenda so the corresponding corporate banking resolution could be edited during a short break to accommodate discussed edits pursuant to approval. MOTION : Trustee Bond made a motion to replace Chair Moran as the signatory on WCL's Donor Bequest and Gifts Account, otherwise known as "account #xxxxx6256" at the Whitefish Credit Union , with City of Whitefish City Manager Dana Sm ith and City of Whitefish Page #4 Trustees' Minutes June 9, 2021 Finance Director Ben Dahlman, as well as to expressly designate "that this account shall be committed for capital projects and/or emergency expenditures of the Whitefish Community Library (unless and until such requirements are modified by a resolution of the Whitefish Community Library Board of Trustees) and that all expenditures from this account shall require a specific resolution duly made, seconded and carried by the WCL Board of Trustees, with related budget appropriation". Chair Moran seconded the motion . Motion passed unanimously. g) COVID-19 Update Director Kositzky informed the Trustees of the new protocol being followed under the soft-opening of the library on June 1, 2021. h) Remodeling Update/Overhead Lighting Director Kositzky reported that the new overhead lights would be installed on June 10 and 11 . She also reported that the oriental carpet had been cleaned and was in the community room and that once the children 's reading/SRP items were relocated to the newly remodeled area, the room would be available for reservations . The trustees discussed the meeting room policy and agreed it should be reviewed and updated . i) Other Old Business Chair Moran thanked the Trustees for their work during her tenure and reminded them that she would be available for consultation if needed. 5) NEW BUSINESS a) Next Meeting Date The next Board of Trustees meeting will be Wednesday July 14, 2021 at 7pm. b) New Fund Advisor for WC L's Short-term (Quasi) Endowment with Whitefish Community Foundation. Chair Moran explained the duties of the Fund Advisors and recommended a monthly check of accounts. Page #5 Trustees' Minutes June 9, 2021 MOTION: Trustee Bond made a motion to accept Anne Shaw Moran's resignation as one of the Whitefish Community Library's Fund Advisors for the Whitefish Community Foundation Fund "Quasi-Endowment Fund" effective as of June 30, 2021 and to appoint WCL Trustee Trevor Gonser as the new fund Advisor for said Fund, effective July 1, 2021. Vice Chair Ericson seconded the motion . Motion passed unanimously. c) Tamarack Federation Report Vice Chair and Tamarack Federation Representative Ericson reported on the Federation meeting in Missoula in May. She encouraged the Trustees to attend if possible as it was a wonderful opportunity to meet other Trustees. d) Gift Donations Chair Moran reported on the progress of a recent bequest made to the Whitefish Community Library. e) Other New Business None 6) ADJOURNMENT Trustee Hildner made a motion to adjourn the meeting . Chair Moran seconded the motion. Motion passed unanimously. The meeting adjourned at 9:27pm to celebrate Chair Moran 's term expiration and her commitment to the Whitefish Community Library. Respectfully submitted, (' / 7 /1/ Ji/ Date Date