Library Board

W.HIT~FISH, eom,mun;1 V' - - LIBRA Y- - wHITEFIsH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OCTOBER 13, 2021 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH, MT Trustees Present: Richard Hildner, Trustee; Trevor Gonser, Treasurer; Deb Bond , Vice Chair; Trustee, Jessica Tubbs,Trustee, Via Zoom Not Present: Sarah Ericson, Chair/Tamarack Federation Representative Others Present: Library Director Joey Kositzky, Secretary; 1) CALL TO ORDER The meeting was called to order at 7:05 pm by Vice Chair Bond, 2) COMMUNICATIONS FROM THE PUBLIC None 3) DIRECTOR'S REPORT Director Kositzky highlighted re-configuration of the collection by rearranging materials, 4) OLD BUSINESS a) Approve September 8, 2021, Board of Trustees' Meeting Minutes Page #2 Trustees' Minutes October 13, 2021 MOTION : Trustee Gonser made a motion to approve the September 8, 2021 Board of Trustees' Meeting Minutes . Trustee Hildner seconded the motion . Motion passed unanimously. b) Policies and Procedures Director Kositzky reported that there were no policies to review at this time . c) WLA Report Kositzky reported on the Whitefish Library Association's decision to accept the suggestion of investment advisor Joe Coco and attorney Jim Ramlow regarding an anticipated Uni-trust Fund . d) Financials Kositzky explained that she had contacted Ben Dahlman , City Finance Director, asking him to provide WCL financials for the months of July and August. To date she had not received them. e) Budget No discussion . f) COVID-19 Update Director Kositzky reported that the library was still following the CDC guidelines recommending masks be worn in the library. Staff have all been vaccinated and will continue to wear their masks at work. She also reported that at least 90% of people using the library were not wearing masks although the library has many available . g) Trustee-in-Training Update Trustees agreed to start interviews with potential applicants at 6:30 prior to the November 10,2021 regular meeting. Page #3 Trustees' Minutes October 13, 2021 h) Other Old Business Trustee Hildner expressed his opinion that an actual in-person meeting with staff regarding issues presented by them at the September 8, 2021 would not be necessary. Trustees agreed that staff could create a list of issues that could be presented to the City Council. He also suggested the WCL Trustees could host a round table discussion with local entities to find solutions to assist visitors with services they provide that are currently impacting the library. He offered to chat with Dillon Boyle at the Visitor's Center to 'flush out' concerns and report back to the Trustees . 5) NEW BUSINESS a) Next Meeting Date The next meeting will be November 10, 2021 at 7:00 pm. A special meeting to interview candidates for Trustee-in-Training positions will begin at 6:30pm. b) Tamarack Federation Kositzky informed the Trustees that the Tamarack Federation meeting will be conducted remotely on Thursday, October 21, 2021 . She will forward the link to Trustees. She also reminded Trustees that this organization is specifically for Trustees and encouraged as many to attend as possible. c) Other New Business ' Kositzky reported that she had made the decision to change the current internet and phone service provider to Spectrum. This decision was based on the slow speed and poor connectivity the library has been experiencing for several months. 6) ADJOURNMENT:  Page #4 Trustees' Minutes October 13, 2021 Trustee Hildner made a motion to adjourn the meeting. Trustee Gonser seconded the motion. Motion passed unanimously. Meeting adjourned at 7:45 pm . Respectfully submitted : Joey K~itzky, Secre)a( I · Date L-- C Deb Bond , Vice Chair Date