Library Board

w.HIT ~FIS~. e:om mun.1,v· - - LIB y WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING FEBRUARY 9, 2022 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH , MT Trustees Present: Sarah Ericson, Chair; Richard Hildner.Trustee; Trevor Gonser, Treasurer, Via Zoom; Jessica Tubbs, Trustee, via Zoom. Not Present: Deb Bond , Vice Chair Others Present: Library Director Joey Kositzky, Secretary; Kelly Peppmeier, Trustee-in- Training; Terry Petersen, Trustee-in-Training 1) CALL TO ORDER The meeting was called to order at 7:03 pm by Chair Ericson . Chair Ericson welcomed the two new Trustees-in-Training members and gave a short orientation , explaining that more detailed training will be scheduled in the near future. 2) COMMUNICATIONS FROM THE PUBLIC None 3) DIRECTOR'S REPORT Kositzky summarized the Director's Report and added that she had received the form from the Whitefish Community Foundation (WCF) requesting the Trustees' decision regarding the distribution earned on the Whitefish Community Library (WCL) Page #2 Board of Trustees' Meeting Minutes February 9, 2022 endowment. The Trustees authorized Kositzky to reply to WCF requesting the full amount of $5 ,152.16. 4) OLD BUSINESS a) Approval of January 12, 2022 Board of Trustees' Meeting Minutes MOTION; Trustee Gonser made a motion to approve the January 12, 2022 Trustees' Meeting Minutes. Trustee Hildner seconded the motion . Motion passed unanimously. b) Policies and Procedures Trustees reviewed Policy 2020. Management and Development of Library Collections . Trustees agreed to strike the following paragraph from the proposed policy: "Its population is overwhelmingly white or Caucasian . About 20 percent of the population is under 18 years of age and 14% are older than 65 . The ethic and longevity mix is typical of Montana, although the State itself is a bit more diverse because of a number of Indian reservations located primarily in Eastern Montana ." Trustee Hildner made a motion to approve Policy 2020 . Management and Development of Library Collections as amended . Trustee Tubbs seconded the motion . Motion passed unanimously. c) WLA Report Kositzky reported that due to a lack of a quorum the WLA meeting was postponed . d) Financials Kositzky reported that the January 2022 financials were unavailable at this time. Page #3 Board of Trustees Meeting Minutes February 9, 2022 e) Budget Chair Ericson reminded the Trustees that we would soon be creating a 2023 budget. Kositzky reported that she would advise the Trustees as soon as she received the spreadsheet from the City. f) COVID Update Kositzky explained that she would be checking with staff concerning wearing their masks at work. Most of the patrons coming into the library were not wearing them and numbers of cases were decreasing in the valley. She would inform staff that they had the option of continuing to wear a mask or not. g) Update on Electronic Survey Trustee Tubbs presented the Electronic Survey she had created . After some minor changes she will send Director Kositzky a copy to print for the library to disburse to popular local businesses as well as make available to patrons in the library. h) Chair Ericson will contact Marti Heckathorn to interview her for a press release regarding the donation made to WCL by her mother, Connie Heckathorn. The Trustees agreed they didn't need to review the press release before Chair Ericson sent it to the paper for publication. i) Other Old Business Chair Ericson attended the Local Government Center meeting sponsored by the City of Whitefish. She reported that she was pleased the WCL Trustees followed the majority of practices cited by the sponsors. She will send out a summary of the meeting and the website to access information . (MSUlocalgov.org) Trustee Hildner passed out a list of common motions used in meetings. 5) NEW BUSINESS a) The next meeting will be March 9, 2022 at 7pm in the Heckathorn Community Room .  Page #4 Board of Trustees Meeting Minutes February 9, 2022 b) Other New Business None 6) ADJOURNMENT The meeting was adjourned at 8:07 pm . Respectfully submitted , ,'~ ' // . ~ LL/ j (t1Jdt1 tu J/tJj;?;J Jo~y J(bsitzky, ~),~ctdr / Date {_ Date r