Library Board

w.HI TS :FI SIH e:om m.U.fll T¥; - - ll R y WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING APRIL 13, 2022 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH , MT Trustees Present: Sarah Ericson, Chair; Deb Bond , Trustee ; Trevor Gonser, Treasurer; Jessica Tubbs, Trustee, (via Zoom); Richard Hildner (via Zoom) Absent: Terry Petersen, Trustee-in-Training Others Present: Kelly Peppmeier, Trustee-in-Training; Library Director Joey Kositzky, Secretary 1) CALL TO ORDER The meeting was called to order at 7:04 pm by Chair Ericson. 2) COMMUNICATIONS FROM THE PUBLIC None 3) DIRECTOR'S REPORT Kositzky updated Trustees on the April 6, 2022 computer incident. Chair Ericson expanded on the meeting with City Manager Dana Smith , City Attorney Angela Jacobs, Director Kositzky and herself regarding MMIA employee insurance coverage. The insurance employee insurance does not affect the building and/or its contents. 4) OLD BUSINESS a) Approval of March 3, 2022, Board of Trustees' Meeting Minutes MOTION: Treasurer Trevor Gonser made a motion to approve the March 3, 2022, Board of Trustees' minutes. Vice Chair Bond seconded the motion . Motion passed unanimously. b) Policies and Procedures 1) 2018. Children and the Library Policy MOTION : Vice Chair Bond made a motion to approve the 2018 . Children and the Library policy as amended. Treasurer Gonser seconded the motion. Motion passed unanimously. 2) 2024. Special Event Use Policy MOTION : Treasurer Gonser made a motion to delay approval 2024. Special Event Use policy until after a roundtable discussion with additional community organizations. Trustee Tubbs seconded the motion. Motion passed unanimously. 3) 2027. COVID-19 Policy MOTION: Vice Chair Bond made a motion to approve the 2027. COVID-19 policy as amended. Treasurer Gonser seconded the motion . Motion passed unanimously. c) WLA Report Kositzky reported there had been no WLA meeting since the last report. d) Financials No financials available since December 2021 . 1) Endowment Update Treasurer Gonser, Fund Adviser for Whitefish Community Library's Endowment at Whitefish Credit Union, reported that he reviewed the online statement and had no concerns. e) Budget Treasurer Gonser updated the Trustees as to the proposed preliminary budget that he and Director Kositzky will be presenting to the Board for approval in May. Kositzky stated that City Manager Smith was advised of the proposal and that Smith was pleased with the submission. f) COVID Update Director Kositzky advised that WCL would follow current CDC recommendations as they are updated. g) EXECUTIVE SESSION Chair Ericson suspended the Executive Session agenda item to accommodate finishing regular Other Old Business first. h) Other Old Business Chair Ericson thanked Trustee Tubbs for her work on the Survey Monkey and for providing results to the Trustees. She also reported on the Trustee-in-Training meeting with the new Trustee and those in training . Chair Ericson closed the public meeting to accommodate the Executive Session at 8: 13pm to 8:43pm. Chair Ericson resumed the regular meeting agenda at 8:43pm . 5) NEW BUSINESS a) The next meeting will be May 11, 2022, at 7pm in the Heckathorn Community Room . b) Other New Business Trustee Hildner suggested we give some thought to adding solar panels if and when we consider replacing the library roof. Trustees agreed that it would definitely be worth looking into but will wait until more information as to the condition of the roof could be evaluated. Kositzky mentioned that this is the original roof installed in 1998 when the library was constructed . 6) ADJOURNMENT MOTION: Treasurer Gonser made a motion to adjourn the meeting. Chair Ericson seconded the motion. Motion passed unanimously. The meeting was adjourned at 8:50 pm . Respectfully submitted , Date Sarah Ericson , Chair date '