Park Board

Park Board Meeting Minutes January 11, 2022 Park Board Members Present: Jim DeHerrera, Ron Brunk, Carrielynn O’Reilly, Melissa Hartman (arrived 6:43pm) Park Board Members Absent: Frank Sweeney, Ray Boksich, Terri Dunn Guests/Members of the Public: Kevin Gartland (Chamber of Commerce), Rhonda Fitzgerald (Heart of Whitefish Farmers Market) City Staff Present: Maria Butts and Jennie Bradford A.Call to Order: 6:35pm MST E. Committee Reports a) Bicycle/Pedestrian Committee: Vice President DeHerrera states biggest point of discussion is the Riverbend Condo easement. As per the meeting minutes, John Phelps found information of a boardwalk that existed there years ago. This establishes there was use of the easement at one point in time. Going to continue to keep this project moving forward. In other news, they did not get full funding for the viaduct improvements but did receive some funding. Public Works Director Workman is reported to have put out an RFP to design new scaled down project. b) Tree Advisory Committee: Have not met c) WSFF: President Brunk reports everything is going well. d) WAG: Member Boksich absent. No minutes, so nothing to report. K. Items from the Parks and Recreation Department a) Administrative Report: Director Butts states in writing MOU for the Glacier Twins, realized 77.78% and 22.22% is cumbersome. Once Member Hartman arrives would like approval the Park Board agrees to making the split 78% and 22% respectively. Also, Director Butts would like the board to decide if they would like the autorenewal of every 5-years to be forever, or prefer to impose a limitation of three, 5-year terms on the renewal. [Member Hartman arrived; 6:43pm] – Continued below B. Approval of the Jan 11 Agenda: Amendment to beginning with Public Comment and then move to H.a) Old Business, and then continue in order. Vice President DeHerrera moved to accept the amended agenda as presented. Seconded by member O’Reilly. All ayes. C. Approval of the Nov 2021 Meeting Minutes: Member Hartman moved to accept the minutes. Seconded by member O’Reilly. All ayes. D. Public Comment: Kevin Gartland of the Whitefish Chamber of Commerce explained history of Oktoberfest, why it has been held at the time of year it has, proposed dates of Oktoberfest 2022, including time needed for set-up. Rhonda Fitzgerald of the Heart of Whitefish spoke to the purpose and history of the Whitefish Farmers Market including  the market being unable to change dates as it occurs during the time of year farmers can harvest their product. F. Presentations: NA G. Public Hearings: NA H. Old Business: a) Consideration of the overlapping of Farmers Market and Oktoberfest’s requested dates and directive to staff on managing overlapping event dates. Member Hartman made a motion that this year it is required that Oktoberfest set-up on Wednesday September 21, the Farmers Market have a smaller footprint for their final market on September 27, and Oktoberfest will pull things (fencing) back for the last market. In the future, Oktoberfest will not be permitted to set-up until after the last September Farmers Market. Seconded by Vice President DeHerrera. All ayes. I. New Business: a) Consideration to recommend to the Whitefish City Council amendments to Title 7, Chapter 3 of the Whitefish City Code Vice President DeHerrera made a motion to adopt the language as presented and adding ATV’s and UTV’s. Seconded by member O’Reilly. All ayes. J. Other Items: Director Butts informed the Park Board that Frank Sweeney was reappointed to the Park Board and Ryan Hennen was the alternate, but he has left Council, so the new alternative is Giuseppe Caltibiano. K. Items from the Parks and Recreation Department a) Administrative Report: By consensus, the Park Board agrees to making the split between the Glacier Twins and the City 78% and 22%, and the autorenewal be limited to three, 5-year terms. b) Recreation Coordinator Report: no comment c) Maintenance Report: no comment d) Community Services Report: no comment L. Correspondence: NA M. Items from the Park Board: N. Adjourn: President Brunk made a motion to adjourn. All ayes. Adjourned 8:04pm MST