Fire Co-Op Meeting

1 Whitehouse Fire Chief Hartbarger and Waterville Fire Chief Meyer Updated 8/25/2020 This is a working document  Whitehouse Years 1-5 § 4 Full Time Staff Added § $1,208,942.50 in Capital Purchases. This is a direct reduction of General Fund future expenditures. Whitehouse Years 6-10 § 3 Full Time Staff Added § Capital Purchases revert to General Fund Waterville Years 1-5 § 6 Full Time Staff Added § $1,432,500.00 in Capital Purchases Waterville Years 6-10 § 3 Full Time Staff Added § Capital Purchases revert to General Fund Updated 8/25/2020 This is a working document 2 § This plan is identified as a Co-Op § Partnership – Waterville, Waterville Township, and Whitehouse all work together to solve a growing problem. This solution is not just financial but also encompasses operational enhancements. § Autonomous - Each department remains independent with operations and staff. § Sustainable - Each community can establish a funding mechanism that is sustainable for the Fire Departments. This is the foundation if a district is the path of the future. By working together as a Co-Op, this plan can be analyzed over time to determine its successes or downfalls in order to plan for the future. § Tactical - This plan stabilizes staffing and needs for 10 years. § Responsible - This plan also achieves over 1 million dollars in capital purchases for each department. Updated 8/25/2020 This is a working document 3 § Our current model is unsustainable for the next few years. § While each department still has dedicated volunteers, the model of a primary volunteer response is challenging. Work, family commitments, increased run volume, and State mandated training requirements have made it difficult to recruit and retain our volunteers. § Part time employees have an average retention rate of 2.5 years. Full Time jobs with other Fire Departments are usually the reason for resignation. (That’s a good thing!) § On-Duty Officers are needed. The current model relies heavily on a Chief Officer to respond to most incidents. Thus a 24/7 on-duty requirement is faced for Chief Officers. § Failed Responses. (No one showed up, or only 1 person responded, thus forcing another agency to respond.) § These concerns revel the need for PERSONNEL and a way to fund it. Updated 8/25/2020 This is a working document 4 § EMS § Per State of Ohio Law, a minimum of 2 EMT-Basics are required for a patient transport § Fire § Per State of Ohio Law, a minimum of 4 personnel are required for entry into an immediately dangerous to life and health situation (not including rescue). The Chief Officer and pump operator can be counted but must be ready for crew rescue. (This is not ideal!). § Fire Engine § 3 Firefighters with one ideally an officer (4 is preferred to stay in compliance) § EMS Unit § 2 EMT-Basics or higher Updated 8/25/2020 This is a working document 5  Green means go……………..………Red means wait Updated 8/25/2020 This is a working document 6 -Monday through Friday § 1 Full Time Chief § 1 Full Time Deputy Chief § 1 Full Time Training Officer § 1 Part Time Safety Assistant -Seven Days a week 24-hour coverage on a 24/48 A,B,C Rotation § 2 Full Time FF / Paramedic (for Life Squad 9 response only) § 1 Full Time FF / Paramedic for Village of Whitehouse response § 1 Part Time EMT Basic or Paramedic (24/192 A,B,C rotation or contingent) for Village of Whitehouse response -On Call FF / EMT or Volunteer FF / EMT § As needed for incidents Updated 8/25/2020 This is a working document 7  Staffing Requirements 7a to 8a 8a to 9a 9a to 12p 12p to 4p 4p to 5p 5p to 7a Sunday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 0 0 0 0 0 0 Monday Engine Crew 3 2 3 3 3 3 2 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Tuesday Engine Crew 3 2 3 3 3 3 2 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Wednesday Engine Crew 3 2 3 3 3 3 2 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Thursday Engine Crew 3 2 3 3 3 3 2 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Friday Engine Crew 3 2 3 3 3 3 2 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Saturday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Updated 8/25/2020 This is a working document Life Squad 2 2 2 2 2 2 2 8 Admin 0 0 0 0 0 0 -Monday Through Friday § 1 Interim Fire Chief § 1 Full Time Deputy Chief § 1 Part Time Executive Secretary - Seven Days a week 24-hour coverage § 2 Part Time contingent FF / EMT’s or Paramedics - On Call FF / EMT or Volunteer FF / EMT § As needed for Incidents Updated 8/25/2020 This is a working document 9  Staffing Requirements 7a to 8a 8a to 9a 9a to 12p 12p to 4p 4p to 5p 5p to 7a Sunday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Admin 0 0 0 0 0 0 Monday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Admin 1 2 1 1 0 0 Tuesday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Admin 0 2 2 2 0 0 Wednesday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Admin 0 1 1 1 1 0 Thursday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Admin 0 2 2 2 2 0 Friday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Admin 0 1 1 2 1 0 Saturday Engine Crew 3 2 2 2 2 2 2 Medic Crew 2 2 2 2 2 2 2 Admin 0 0 0 0 0 0 Updated 8/25/2020 This is a working document 10 § Monday through Friday daytime remains the same § Whitehouse Staffing Model -Seven Days a week 24-hour coverage on a 24/48 A,B,C Rotation § 2 Full Time FF / Paramedic (for Life Squad 9 response only total of 6) § 1 Full Time FF / Paramedic for Station 85 (total of 3) § The shift officer position would be all Captains. They would cover the officer position nights and weekends on the Fire Side. In the event the Full Time officer is off, the Chief, Deputy Chief, Training Officer, and current Volunteer officers would cover. § 1 Part Time FF / EMT Basic or Paramedic (24/192 A,B,C rotation or contingent. This ensures employees are under 35 hours per week.) for Whitehouse § 1 New Full Time FF / EMT Basic and 2 new Paramedics (one per A, B and C shift a total of 3 people) § 1 New Full Time FF / EMT Basic Swing Position. (Total of 1) § This position would fill in for requested Vacation / Sick / Comp Time. The individual selected would work a standard 48-hour work week. This individual would know the schedule of work two weeks prior. They would also be first up for choice of overtime. -On Call FF / EMT or Volunteer FF / EMT § Volunteers are vital. We will need to focus on recruitment and retention. § New Specialization for Volunteers § New On Call opportunity for 3rd fire position - Estimated costs for year 1-5 at $500,000 Updated 8/25/2020 This is a working document 11  Staffing Requirments 7a to 8a 8a to 9a 9a to 12p 12p to 4p 4p to 5p 5p to 7a Sunday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 0 0 0 0 0 0 Monday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Tuesday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Wednesday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Thursday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Friday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Saturday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 12 Updated 8/25/2020 This is a working document Admin 0 0 0 0 0 0 § -Monday through Friday daytime remains the same - Seven Days a week 24-hour coverage § 2 Full Time FF EMT’s or Paramedics 24/48 A,B,C rotation § Addition of 6 Full Time positions (The Current positions are included in this model to make 6). § 1 Position per shift will eventually be trained and assigned an officer role. In the event the Full Time officer is off, the Chief, Deputy Chief, and current Volunteer officers would cover. § 2 Part Time FF EMT’s or Paramedics (24/192 A,B,C rotation or contingent. This ensures employees are under 35 hours per week) -On Call FF / EMT or Volunteer FF / EMT § Volunteers are vital. We will need to focus on Recruitment and Retention. § New Specialization for Volunteers § New On Call opportunity for 3rd fire position - Estimated costs for year 1-5 at $750,000. Updated 8/25/2020 This is a working document 13  Staffing Requirements 7a to 8a 8a to 9a 9a to 12p 12p to 4p 4p to 5p 5p to 7a Sunday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 0 0 0 0 0 Monday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 1 3 2 2 0 0 Tuesday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 3 3 3 0 0 Wednesday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 2 2 2 2 0 Thursday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 3 3 3 3 0 Friday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 2 2 3 2 0 Saturday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 0 0 0 0 0 Updated 8/25/2020 This is a working document 14 § Whitehouse Staffing Model - Monday through Friday stays the same -Seven Days a week 24-hour coverage on a 24/48 A,B,C Rotation § 2 Full Time FF / Paramedic (for Life Squad 9 response only - total of 6) § 1 Full Time FF / Paramedic Officer for Station 85 (Total of 3) § 1 Full Time FF / EMT or Paramedic (Total of 3) § 1 New Full Time FF / Paramedic or EMT-Basic (One per A, B and C shift - total of 3) § 1 Full Time FF / EMT Basic Swing Position. § 24/192 Part Time positions revert to contingent sign up or backfill. -On Call FF / EMT or Volunteer FF / EMT § Respond to incidents as available or backfill with on call. § Estimated new costs years 6-10 at $375,000 § **Could be implemented as needed in years 6-10 Updated 8/25/2020 This is a working document 15  Staffing Requirements 7a to 8a 8a to 9a 9a to 12p 12p to 4p 4p to 5p 5p to 7a Sunday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 0 0 0 0 0 0 Monday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Tuesday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Wednesday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Thursday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Friday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Life Squad 2 2 2 2 2 2 2 Admin 1 3 3 2 1 0 Saturday Engine Crew 3 3 3 3 3 3 3 Medic Crew 2 2 2 2 2 2 2 Updated 8/25/2020 This is a working document Life Squad 2 2 2 2 2 2 2 0 0 0 0 0 0 16 Admin -Monday Through Friday § 1 Fire Chief § 1 Deputy Chief § 1 Part Time Executive Secretary - Seven Days a week 24-hour coverage § 3 Full Time FF/EMT’s or Paramedics 24/48 A,B,C rotation § Addition of 3 Full Time positions. One per A,B,C shift. § 1 Part Time FF/EMT’s or Paramedics 24/192 or (contingent) - On Call FF / EMT or Volunteer FF / EMT § Respond to incidents as available - Estimated new costs for year 6-10 at $375,000. - **Could be implemented as needed in years 6-10 Updated 8/25/2020 This is a working document 17  Staffing Requirements 7a to 8a 8a to 9a 9a to 12p 12p to 4p 4p to 5p 5p to 7a Sunday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 0 0 0 0 0 Monday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 1 3 2 2 0 0 Tuesday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 3 3 3 0 0 Wednesday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 2 2 2 2 0 Thursday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 3 3 3 3 0 Friday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 2 2 3 2 0 Saturday Engine Crew 3 4 4 4 4 4 4 Medic Crew 2 4 4 4 4 4 4 Admin 0 0 0 0 0 0 Updated 8/25/2020 This is a working document 18 § Current Levies § 1986 1.5mil continuous levy § 2000 1.5mil continuous levy § Both bring in approximately $112,000 and cost the average homeowner about $50.00 per $100,000 § Verified Lucas County Auditors Officer, Josh Rosso - 2019 Updated 8/25/2020 This is a working document 19 § Our proposal is for each community to place a 3.25 mil Levy on the Ballot for Fire staffing, EMS staffing, and Capital Purchases. This levy provides a sustainable funding model for each department for the next 5 through 10 years. § Recommendation of a 10-year contract for Waterville Township with the funds to be equally divided among the municipalities. § Figures verified by the Lucas County Auditors Officer § The levy would bring in the following amounts below: § Waterville Township = $640,319 that costs about $114 per $100,000 per year § Waterville City = $654,017 that costs about $114 per $100,000 per year § Whitehouse = $421,629 that costs about $114 per $100,000 per year § Waterville City = $974,176.50 allocated for staffing and Capital per year § Whitehouse = $741,788.50 allocated for staffing and Capital per year § Verified Lucas County Auditors Officer, Josh Rosso – 2020 In this Model both Waterville and Whitehouse still contribute General Fund monies for current Models. Updated 8/25/2020 This is a working document 20 § Whitehouse years 1-5 § Staffing usage $500,000 § Capital Account $241,788.50 ($1,208,942.50 5-year accumulation) § Whitehouse years 6-10 § Staffing usage $375,000 (Both Plans = $875,000 – $741,788.50 = -$133,211.50) § The negative amount is made up in the transition of the budgeted part-time rotation program § Waterville years 1-5 § Staffing usage $750,000 § Capital account $ 224,176.50 ($1,120,882.50) 5-year accumulation) **Capital Plan on page 23 is balanced with general fund money** § Waterville years 6-10 § Staffing usage $375,000 ( Both Plans =$1,125,000 – $974,176.50 = -$150,823.50) § The negative amount is made up in the transition of the budgeted part time rotation program Updated 8/25/2020 This is a working document 21  § 1-5 Year Needs § Ambulance $300,000 § Engine $700,000 § SCBA and Bottles $181,875 § Station Upgrades $27,067.50 § Total $1,208,942.50 § 6-10 Year § Replacement funding needed as Capital Money is reverted to staffing for years 6-10 Updated 8/25/2020 This is a working document 22  § 1-5 Year Needs § Station Upgrades $25,000 § Medic Unit $300,000 § SCBA Cascade System $55,000 § Deputy Chief Vehicle $40,000 § SCBA Packs and Bottles $125,000 § Radios $237,500 § Engine $650,000 § Total $1,432,500 **Note additional funds for capital made up from Waterville City general fund** § 6-10 Year § Replacement funding needed as Capital Money is reverted to staffing for years 6-10 Updated 8/25/2020 This is a working document 23 § This model represents an economy of scale, growth in all communities represents an equalization amongst residents. § Autonomy is kept with each department; however the funding model represents a true co-op partnership. § Half the millage of the proposed district at 3.25 Mils versus 6.5 Mils. This also employs full-time staff versus up to 60 part-time staff needed. (ie: Reduction in turnout gear, uniforms, physicals, etc.) § While we understand that contracts are not a reflection of ownership for Waterville Township, this funding model allows future opportunity if they decide to change providers or start their own department. Updated 8/25/2020 This is a working document 24 § Provide enough in-station personnel for guaranteed initial response. § Align standard operating procedures for both fire and EMS. § Mutual hiring practices to allow employees opportunities to work at both departments. § Standardize equipment and apparatus purchases to prevent duplication and assist in familiarization for employees regardless of location of work. § Enhance training opportunities through partnership allowing flexible schedules and opportunities. § Expand incident deployment strategies utilizing both stations and staff. § Work together on regional grants to potentially lower the tax burden on the citizens. § Provide reports and continuous meetings analyzing the effectiveness of the Co-Op. Updated 8/25/2020 This is a working document 25 Updated 8/25/2020 This is a working document 26 Updated 8/25/2020 This is a working document 27 Whitehouse Years 1-5 4 Full Time Staff Added $1,208,942.50 in Capital Purchases. This is a direct reduction of General Fund future expenditures. Whitehouse Years 6-10 3 Full Time Staff Added Capital Purchases revert to General Fund Waterville Years 1-5 6 Full Time Staff Added $1,432,500 in Capital Purchases. This is a direct reduction of General Fund future expenditures. Waterville Years 6-10 3 Full Time Staff Added Capital Purchases revert to General Fund Updated 8/25/2020 This is a working document 28 § Virtual Townhall Meetings § Whitehouse – 5:00 pm before every regular scheduled council meeting. Information will be on Village website Feel Free to contact either Chief Hartbarger or Interim Chief Meyer for any questions – § Joshua Hartbarger – 419-262-6502jhartbarger@whitehouseoh.gov § Doug Meyer – dmeyer@waterville.org Updated 8/25/2020 This is a working document 29 Updated 8/25/2020 This is a working document 30