Library Board of Trustees

Library Board of Trustees Library Community Room 431 West Center, Whitewater, WI, 53190 *In Person and Virtual Monday, October 21, 2024 - 6:30 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join the webinar: https://us06web.zoom.us/j/83198282604?pwd=cDdLWjUvTTRqRUQ4UVcwQWcrcW1BUT09 Telephone: +1 (312) 626-6799 US (Chicago) (Houston) Webinar ID: 831 9828 2604 Passcode: 137945 Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF AGENDA A committee member can choose to remove an item from the agenda or rearrange its order; however, introducing new items to the agenda is not allowed. Any proposed changes require a motion, a second, and approval from the council to be implemented. the agenda shall be approved at reach meeting even if no changes are being made at that meeting. CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. 1. Approval of the minutes of the September meeting 2. Approval of Payment of Invoices for September 3. Acknowledgement of Receipt of September Statistical report 4. Acknowledgement of Receipt of September Financial reports 5. Acknowledgement of Receipt of September 2024 Treasurer's report HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. Library Board of Trustees Minutes October 21, 2024 Page 2 To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. OLD BUSINESS 6. Library Building Project a) General update NEW BUSINESS 7. Discussion and possible action of appointing a new Vice President. 8. Discussion of library building project expenses and funds. Possible action on transferring funds to the city for the building project. 9. Discussion and possible action for hiring a woodworker and mobile mill to create a piece of furniture from the oak tree that was removed from library property. 10. Review and approval of the of the updated Staff Loan Privileges Policy. CONSIDERATIONS / DISCUSSIONS / REPORTS 11. Library Director's report 12. Assistant Director's report 13. Youth Educational Services report 14. Bridges Library System Staff reports 15. Board reports EXECUTIVE SESSION Adjourn to Closed Session, TO RECONVENE, pursuant to Wisconsin Statutes 19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Items to be discussed: RECONVENE INTO OPEN SESSION FUTURE AGENDA ITEMS ADJOURNMENT A quorum of the Common Council may be present. This notice is given to inform the public that no formal action will be taken at this meeting. Anyone requiring special arrangements is asked to call the Office of the Library Board of Trustees Minutes October 21, 2024 Page 3 City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting.