Library Board of Trustees
Regular MeetingWhitewater, WI · December 16, 2024
Minutes
Library Board of Trustees
Cravath Lakefront Conference Room
312 W Whitewater St., Whitewater, WI, 53190
*In Person and Virtual
Monday, December 16, 2024 - 6:30 PM
MEETING MINUTES
CALL TO ORDER at 6:32 pm.
ROLL CALL
Present: Jennifer Motszko, Alyssa Orlowski, Kathy Retzke, Camden Harlan, Brienne Diebolt-
Brown, Doug Anderson, Sallie Berndt joined at 6:36 pm
Absent: None
Staff: Diane Jaroch, Rachel Clift
Guests:
APPROVAL OF AGENDA
A committee member can choose to remove an item from the agenda or rearrange its order; however,
introducing new items to the agenda is not allowed. Any proposed changes require a motion, a second,
and approval from the council to be implemented. the agenda shall be approved at each meeting even if
no changes are being made at that meeting.
MSC Retzke/Anderson to approve the Agenda as amended.
Ayes: Jennifer Motszko, Alyssa Orlowski, Kathy Retzke, Camden Harlan, Doug Anderson, Brienne
Diebolt-Brown
Nays: none
CONSENT AGENDA
Items on the Consent Agenda will be approved together unless any committee member requests that an
item be removed for individual consideration.
1. Approval of the minutes of the November 18, 2024 meeting
2. Approval of Payment of Invoices for November 2024
3. Acknowledgement of Receipt of November 2024 Statistical report
4. Acknowledgement of Receipt of November 2024 Financial report
5. Acknowledgement of Receipt of November 2024 Treasurer's reports
MSC Harlan/Orlowski to approve the Consent Agenda.
Ayes: Jennifer Motszko, Alyssa Orlowski, Kathy Retzke, Camden Harlan, Doug Anderson, Brienne
Diebolt-Brown
Nays: none
OLD BUSINESS
6. Library Building Project
a) General Update
NEW BUSINESS
7. Discussion and approval of setting a limit on the expense of a mobile mill, kiln time, and
woodworker project.
MSC Anderson/Retzke to approve the expense limit of $2000 for the mobile mill and kiln time,
including mileage and hours.
Ayes: Jennifer Motszko, Alyssa Orlowski, Kathy Retzke, Camden Harlan, Doug Anderson, Sallie
Berndt, Brienne Diebolt-Brown
Nays: none
8. Review and approval of the revised Public Records Request policy.
Will return to this during January’s meeting.
9. Review and approve the revised Inclement Weather Policy.
MSC Diebolt-Brown/Harlan to approve the revised Inclement Weather Policy as amended.
Ayes: Jennifer Motszko, Alyssa Orlowski, Kathy Retzke, Camden Harlan, Doug Anderson, Brienne
Diebolt-Brown, Sallie Berndt
Nays: none
10. Approval of the 2024-2025 budget.
Will return to this during January’s meeting.
11. Approval of the 2025 Jefferson County Library Contract.
MSC Diebolt-Brown/Retzke to approve the 2025 Jefferson County Library Contract.
Ayes: Jennifer Motszko, Alyssa Orlowski, Kathy Retzke, Camden Harlan, Doug Anderson, Sallie
Berndt, Brienne Diebolt-Brown
Nays: none
12. Library Director Evaluation discussion.
CONSIDERATIONS / DISCUSSIONS / REPORTS
13. Library Director's report
14. Assistant Director's report
15. Youth Educational Services report
16. Programming & Makerspace report
17. Bridges Library System Staff reports
18. Trustee Training workshop report by Jennifer Motszko.
19. Board reports.
FUTURE AGENDA ITEMS
a. Review and approval of the revised Public Records Request policy.
b. Review and approval of the 2024-2025 budget.
CONFIRMATION OF NEXT MEETING Wednesday, January 22, 2025 at 6:30 pm in the Cravath Lakefront
Conference Room.
ADJOURNMENT at 7:31 pm.
MSC Diebolt-Brown/Retzke to adjourn.
Ayes: Jennifer Motszko, Alyssa Orlowski, Kathy Retzke, Camden Harlan, Doug Anderson, Brienne Diebolt-
Brown, Sallie Berndt
Nays: none
Minutes respectfully submitted by Alyssa Orlowski on Monday, December 16 2024.
Agenda
Library Board of Trustees
Cravath Lakefront Conference Room
312 W Whitewater St., Whitewater, WI, 53190
*In Person and Virtual
Monday, December 16, 2024 - 6:30 PM
Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone.
Citizen participation is welcome during topic discussion periods.
Please click the link below to join the webinar:
Join Zoom Meeting
https://us02web.zoom.us/j/81600673110?pwd=otOIlvb4A12iF80itQWEFX6ua8iajn.1
Meeting ID: 816 0067 3110
Passcode: WKyW7YEy
Telephone: +1 (312) 626-6799 US (Chicago) (Houston)
Please note that although every effort will be made to provide for virtual participation, unforeseen technical
difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum.
AGENDA
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
A committee member can choose to remove an item from the agenda or rearrange its order; however,
introducing new items to the agenda is not allowed. Any proposed changes require a motion, a second,
and approval from the council to be implemented. the agenda shall be approved at reach meeting even if
no changes are being made at that meeting.
CONSENT AGENDA
Items on the Consent Agenda will be approved together unless any committee member requests that an
item be removed for individual consideration.
1. Approval of the minutes of the November 18, 2024 meeting
2. Approval of Payment of Invoices for November 2024
3. Acknowledgement of Receipt of November 2024 Statistical report
4. Acknowledgement of Receipt of November 2024 Financial report
5. Acknowledgement of Receipt of November 2024 Treasurer's reports
HEARING OF CITIZEN COMMENTS
No formal Committee action will be taken during this meeting although issues raised may become a part
Library Board of Trustees Agenda December 16, 2024 Page 2
of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the
agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues
at the time the Committee discusses that particular item.
To make a comment during this period, or during any agenda item: On a computer or handheld device,
locate the controls on your computer to raise your hand. You may need to move your mouse to see
these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your
hand.
OLD BUSINESS
6. Library Building Project
a) General Update
NEW BUSINESS
7. Discussion and approval of setting a limit on the expense of a mobile mill, kiln time, and
woodworker project.
8. Review and approval of the revised Public Records Request policy.
9. Review and approve the revised Inclement Weather Policy.
10. Approval of the 2024-2025 budget.
11. Approval of the 2025 Jefferson County Library Contract.
12. Library Director Evaluation discussion.
CONSIDERATIONS / DISCUSSIONS / REPORTS
13. Library Director's report
14. Assistant Director's report
15. Youth Educational Services report
16. Programming & Makerspace report
17. Bridges Library System Staff reports
18. Trustee Training workshop report by Jennifer Motszko.
19. Board reports.
FUTURE AGENDA ITEMS
CONFIRMATION OF NEXT MEETING
ADJOURNMENT
Anyone requiring special arrangements is asked to call the Library Director (262-473-0530) at least 72
hours prior to the meeting.
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