Public Works Committee Meeting

Public Works Committee Meeting Cravath Lakefront Room, 2nd Floor 312 W. Whitewater St. Whitewater, WI 53190 *In Person and Virtual Tuesday, June 10, 2025 - 5:15 PM AGENDA CALL TO ORDER The Public Works committee meeting was called to order by Board President Majkrzak at 5:14 p.m. ROLL CALL PRESENT: Board Member M. Smith, Board Member Majkrzak ABSENT: Board Member Hicks OTHERS: Marquardt APPROVAL OF AGENDA Motion made by Majkrzak to remove the approval of the minutes from May 13, 2025, due to the document not being included in the packet. Item 5 and Item 6 was tabled until a full committee is present, seconded by M. Smith. Voting Yea: all via voice (2) Voting Nay: None APPROVAL OF MINUTES 1. Approval of minutes from May 13, 2025 – to be included in the July 8, 2025, packet for approval. HEARING OF CITIZEN COMMENTS None NEW BUSINESS 2. Discussion and Possible Action regarding Wastewater’s Compliance Maintenance Annual Report (CMAR). In compliance with the WI Department of Natural Resources (WDNR), Marquardt stated the 2024 Compliance Maintenance Annual Report (CMAR) was included for review. The CMAR is designed as an assessment tool to communicate the Wastewater Utilities operational success and possible shortcomings or deficiencies to City administration and elected officials. Ratings should help direct time, effort, and dollars into the Utility. For 2024, the Utility recorded an “A” in each rating section. Please notice the “Phosphorus” section to see how well the treatment process has been running. However, despite low effluent Phosphorus numbers the facility is aware of the upcoming reduced effluent limits and is actively exploring various compliance options. The current infrastructure will be unable to meet the upcoming limit of 0.075 mg/l. Staff recommended a motion to approve the Resolution acknowledging the 2024 Wastewater Utility Compliance Maintenance Annual Report and forward to Council. Motion made by Majkrzak acknowledging the 2024 CMAR resolution and forward to council, seconded by M. Smith. Public Works Committee Meeting Agenda June 10, 2025 Page 2 Voting Yea: Board Member Majkrzak, Board Member M. Smith Voting Nay: None 3. Discussion and Possible Action regarding the award of Contract 2-2025, 2025 Street Maintenance Project. Marquardt stated Contract 2-2025, 2025 Street Maintenance Project, was advertised with bids opened on May 30, 2025. The project consists of crack filling and chip sealing streets. Streets include Ash Lane, Burr Oak Trail, Darcy Lane, Kylee Way, Lake View Drive, Locust Lane, Maple Lane, Parkside Drive, Tanner Way, and Waters Edge Drive. Two bids were received:  Fahrner Asphalt Sealers, LLC $90,820.00  Scott Construction $114,647.67 The Task Order for Strand to assemble the bid package was approved by the Public Works Committee and Common Council in April of 2025. This project will be paid for by utilizing money in Fund 280, Street Repair. Staff recommended a motion to accept the low bid and award Contract 2-2025 to Fahrner Asphalt Sealers, LLC and forward to Council. Motion made by Board Member M. Smith to accept the low bid and award Contract 2-2025 to Fahrner Asphalt Sealers, LLC and forward to Council, seconded by Board Member Majkrzak. Voting Yay: Board Member Majkrzak, Board Member M. Smith Voting Nay: None 4. Discussion and Possible Action regarding the award of Contract 1-2025 Detention Basin Maintenance. Marquardt stated Contract 1-2025, Detention Basin Maintenance Project, was advertised with bids opening on June 10, 2025. The project consists of dredging and reshaping three detention ponds. The first one is located off Jakes Way in the Walton East Gate Park. The second is located off Clay Street in the Clay Street Nature Park. The third is located at the south end of Stonefield Lane. Marquardt stated staff opened three bids from RR Walton, RLP Diversified and Willkomm Excavating. The low bid came in from RR Walton at $155,310, next was $179,000, and the final bid was $212,000. The Task Order for Strand to assemble the bid package was approved by the Public Works Committee and Common Council in November 2024. The project was approved by Council as part of the 2024-2025 Budget and Capital Improvement Plan. $300,000 was budgeted in the Capital Improvement Plan. An update on the low bid was provided at the meeting. Motion made by Board Member Majkrzak to approve the low bid from RR Walton for $155,310 and forward to Council, seconded by Board Member M. Smith. Voting Yay: Board Member M. Smith, Board Member Majkrzak Public Works Committee Meeting Agenda June 10, 2025 Page 3 Voting Nay: None 5. Discussion and Possible Action regarding Walworth Avenue and Prince Street intersection safety ideas. This item was tabled until the next PW meeting on July 8, 2025. 6. Discussion and Possible Action regarding the Netwurx Water Tower Space/Lease Agreement. This item was tabled until the next PW meeting on July 8, 2025. 7. Discussion related to Memo on Closed Session minutes. Marquardt stated the attached memo was provided by the City Clerk and asked to be provided to all Committees and Boards at their next meeting. It was also presented at the June 3, 2025, Council meeting. FUTURE AGENDA ITEMS None ADJOURNMENT Motion made by Board Member M. Smith to adjourn the Public Works meeting at 5:26 p.m., seconded by Board Member Majkrzak. Voting Yea: all via voice (2) Voting Nay: None Respectfully submitted, Alison Stoll Alison Stoll, Administrative Assistant Department of Public Works *Minutes approved on Tuesday, July 9, 2025