Public Works Committee Meeting

Public Works Committee Meeting Cravath Lakefront Room, 2nd Floor 312 W. Whitewater St. Whitewater, WI 53190 *In Person and Virtual Tuesday, October 14, 2025 - 5:15 PM MINUTES CALL TO ORDER The Public Works meeting was called to order by Board President Hicks at 5:15 p.m. ROLL CALL PRESENT: Board Member M. Smith, Board Member Hicks, Board Member Majkrzak ABSENT: None OTHERS: Marquardt APPROVAL OF AGENDA Motion made by Board Member Majkrzak to approve the agenda for Tuesday, October 14, 2025, Seconded by Board Member M. Smith. Voting Yea: All via voice (3) Voting Nay: None APPROVAL OF MINUTES 1. Approval of minutes from September 9, 2025 Motion made by Board Member M. Smith to Approve the minutes from September 9, 2025, Seconded by Board Member Majkrzak. Voting Yea: All via voice (3) Voting Nay: None HEARING OF CITIZEN COMMENTS None NEW BUSINESS 2. Discussion and Possible Action regarding the 2025 update to the Stormwater Quality Management Plan Update. Marquardt stated the City has a Municipal Separate Storm Sewer System (MS4) Permit from the DNR. As part of the permit, the City is required to remove Totals Suspended Solids and Total Phosphorus from stormwater runoff. To keep the DNR apprised of our doings, the City has a Stormwater Quality Management Plan (SQMP), which was last updated in 2017. The SQMP updates where the City stands in compliance with Total Suspended Solids and Total Phosphorus removal in meeting the Rock River total maximum daily load (TMDL) criteria. The SQMP also provides alternative analysis and an implementation plan on how the City plans on meeting the TMDL criteria in the future. The Common Council Approved Task Order 24-02 in January 2024 to update the SQMP. The SQMP involves several alternatives to meet the TDML removal requirements. Projects will be selected and submitted for Capital Improvement Projects in future years. Money to pay for these projects will come from the Stormwater Utility. Public Works Committee Meeting Agenda October 14, 2025 Page 2 Strand Associates has been working on updating the SQMP for the City to submit to the DNR. Jon Lindert was in attendance to give an overview of the SQMP. The Strand presentation is included at the end of the minutes. Staff recommended a motion to accept the Stormwater Quality Management Plan. Motion made by Board Member Majkrzak to Approve the 2025 update to the Stormwater Quality Management Plan, Seconded by Board Member Hicks. Voting Yea: All via voice (3) Voting Nay: None 3. Discussion and Possible Action regarding John’s Disposal Rate Increase for 2026. Marquardt stated staff received a request from John’s Disposal asking for a 3% cost of living increase ($0.47) per unit monthly increase as outlined below. According to the contract, John’s may request an annual adjustment up to the Consumer Price Index (CPI). The CPI is 3.0%. 2025 2026 (3%) Increase Garbage $9.47 $9.75 $0.28 Recycle $4.37 $4.50 $0.13 Bulk $2.11 $2.17 $0.06 $15.95 $16.42 $0.47 This item was tabled at the September 9, 2025, Public Works Committee meeting. In September of 2019, John’s Disposal was approved for a recycling rate increase from $2.59 to $3.59 for 2020. In October 2020, John’s Disposal was approved for a recycling rate increase from $3.59 to $3.84 for 2021. In September 2021, John’s Disposal was approved for rate increases for garbage from $8.29 to $8.70, recycling from $3.84 to $3.85, and bulk from $1.66 to $1.85 for 2022. In October 2022, John’s Disposal was approved for rate increases for garbage from $8.70 to $9.00, recycling from $3.85 to $4.15, and bulk from $1.85 to $2.00 for calendar year 2023. In September 2023, John’s Disposal was approved for rate increases for garbage from $9.00 to $9.25, recycling from $4.15 to $4.27, and bulk from $2.00 to $2.06 for calendar year 2024. In September 2024, approval was granted for rate increases in garbage from $9.25 to $9.47, recycling from $4.27 to $4.37 and bulk from $2.06 to $2.11. The City is estimating a toter count of 2,770 units for the 2026 budget. The overall increase of $0.47 results in an overall increase of $15,622.80 for 2026. According to the Agreement, if John’s Disposal was asking for a rate increase greater than the CPI, the City could terminate the contract at the end of the year. Since the requested increase is in line with the CPI, staff’s recommendation is for the Committee to recommend approval of the rate increase for 2026 to the full Council. Motion made by Board Member M. Smith to Approve John’s Disposal Rate Increase for 2026, Seconded by Board Member Majkrzak. Voting Yea: All via voice (3) Voting Nay: None Public Works Committee Meeting Agenda October 14, 2025 Page 3 4. Discussion and Possible Action regarding the selection of a consulting firm to provide City Engineering Services. Marquardt stated City staff issued a Request for Proposals for City Engineering Services for the Public Works Department on August 25, 2025. Eight proposals were received on September 25, 2025. Firms submitting a proposal included: Baxter & Woodman Inc, CBS2, Cedar Corporation, GRAEF, MSA Professional Services Inc., SHE Inc., Strand Associates, and Trotter & Associates Inc. A selection committee comprised of the Park & Recreation Director Kevin Boehm, Street Superintendent Brian Neumeister, Water Superintendent Josh Hyndman, Wastewater Superintendent Ben Mielke, Alderperson Mike Smith, and Public Works Director Brad Marquardt reviewed the proposals. The consensus of the committee was that all firms could perform the requested work and that the billing rates were all in line with each other; however, due to the expansive satisfactory work that Strand Associates has completed in the City since 1992, there was no reason to select a different firm based on the proposals received. Proposals can be reviewed at City Hall upon request. The Public Works Committee and City Council approved the issuance of the Request for Proposals for City Engineering at their respective August 12, and August 19, 2025, meetings. The financial impact is based on specific projects and the billing rates of selected individuals with the firm working on said project. There is no annual fee associated with entering into an Agreement with the selected firm. Staff recommended a motion to select Strand Associates for performing City Engineering Services and send them to the full City Council for approval. Motion made by Board Member M. Smith to Approve the selection of Strand Associates for performing City Engineering Services to the City of Whitewater, Seconded by Board Member Majkrzak. Marquardt stated the term will be a five-year agreement with two one-year extensions. Voting Yea: All via voice (3) Voting Nay: None Andy Constant, from Strand Associates, spoke on the long-standing history Strand has with the City of Whitewater. He thanked the members for their vote in confidence with Strand Associates. 5. Discussion and Possible Action regarding the acquisition of right-of-way at the southeast corner of W. Main Street and Franklin Street. Marquardt stated the Public Works Committee was asked by Council to review the turning movements of semitrucks at the corner of Franklin Street and W. Main Street. Due to the configuration at the southeast corner, semitrucks have a hard time maneuvering the northbound to eastbound turn, often hitting the bollards that are in place to protect the traffic signals from getting hit. After reviewing preliminary designs, the Public Works Committee and Council approved a Task Order from Strand Associates for the redesign of the southeast corner of the intersection. The realignment requires an acquisition of 212 square feet of real estate for right-of-way purposes and 1,661 square feet for temporary construction easement. The Public Works Committee and Council Approved a Strand Task Order for the redesign of the intersection at their respective April 8, and April 15, 2025, meetings. The Plan and Architectural Review Public Works Committee Meeting Agenda October 14, 2025 Page 4 Committee approved proceeding with the acquisition of the property needed at their September 8, 2025, meeting. The financial impact on the real estate acquisition is unknown at this time as negotiations with the property owner will need to take place. Staff would like to use the Walworth Avenue Sales Study from July 2024 for guidance in regard to price for the real estate acquisition and the temporary limited easement. The study suggested a rate of $4.00 for the acquisition of vacant property with a template to determine a rate for the temporary limited easement. Staff recommended the committee direct staff to negotiate with the property owner using the Walworth Avenue Sales Study as guidance. Motion made by Board Member Majkrzak to Approve negotiations regarding acquisition of right-of-way at the southeast corner of W. Main Street and Franklin Street, Seconded by Board Member Hicks. Voting Yea: All via voice (3) Voting Nay: None 6. Discussion and Possible Action regarding Amendment No. 1 to Task Order No. 25-04, Wastewater Treatment Plant Return Activated Sludge Pump Addition. Marquardt stated Strand has been in the process of developing plans and specifications for the implementation of a fourth Return Activated Sludge (RAS) pump at the wastewater facility. The plans are finalized and ready to be advertised for bidding with construction of the installation of the pump to commence shortly after. This Amendment includes services related to bidding and construction related services as outlined in the attached Task Order Amendment. Some construction related services include reviewing shop drawings, attending progress meetings, onsite observation of construction, review of supervisory control and data acquisition system start up, training and as-built drawings. The Public Works Committee and Common Council approved Task Order 25-04 in February 2025. The cost of the Amendment is $42,000, raising the compensation from $36,000 to $78,000. Staff recommended a motion to recommend approval of Amendment No. 1 to Task Order 25-04 and forward to the Common Council. Motion made by Board Member Majkrzak to Approve Amendment No. 1 Task Order No. 25-04, Wastewater Treatment Plant Return Activated Sludge Pump Addition, Seconded by Board Member Hicks. Voting Yea: All via voice (3) Voting Nay: None 7. Discussion and Possible Action regarding additions and deletions to Municipal Code 11.16.150, Street index of parking restrictions. Marquardt stated the Police Department made staff aware of a parking restriction discrepancy on Center Street with what was posted versus what was in the Municipal Code. After reviewing multiple discrepancies associated with Center Street, staff reviewed all the streets listed in the Street Index of the Municipal Code versus what was posted on the street. Marquardt did note that he missed some changes on Whitewater Street in front of the Municipal Building. There are four stalls, two are labeled for Public Works Committee Meeting Agenda October 14, 2025 Page 5 handicapped parking and two are law enforcement stalls. In addition, there is a stall in front of the attorney’s office, which should be marked as two-hour parking. The Public Works Committee reviewed some of these discrepancies at their September 9, 2025, meeting. The input of those discussions has been incorporated into the recommended changes. Discrepancies with Elizabeth Street have not been included as a meeting with the school district is planned to take place in November. There may be minimal financial impacts with the installation, removal or changing of signs by the Street Department staff. Staff recommended a motion to recommend approval of the changes to the Street Index of Parking Restrictions and forward to the Common Council. Motion made by Majkrzak to Approve the additions and deletions to Municipal Code 11.16.150, Street index of parking restrictions, Seconded by Board Member Hicks. Voting Yea: All via voice (3) Voting Nay: None 8. Discussion and Possible Action regarding changes to Municipal Code 8.29, Recycling. Marquardt stated the Wisconsin Department of Natural Resources has made changes to their recycling rules in ch. NR 544, Wis. Adm. Code. They created a sample ordinance template with sections that are required to be in a municipality’s ordinance. These sections include Separation of Recyclable Materials, Separation Requirements Exempted, Responsibilities of Owners or Designated Agents of Multifamily Dwellings, Responsibilities of Owners or Designated Agents of Non-Residential Facilities and Properties, Prohibition on Disposal of Recyclable Materials Separated for Recycling, and Enforcement. These sections have been added with existing sections deleted or modified to make the City’s ordinance in compliance with Wisconsin State Statute 287.11. There is no direct financial impact to the City. Staff recommended a motion to recommend approval of the changes to Municipal Code 8.29, Recycling and forward to the Common Council. Motion made by Board Member Majkrzak to Approve the changes to Municipal Code 8.29, Recycling, Seconded by Board Member M. Smith. Voting Yea: All via voice (3) Voting Nay: None 9. Discussion and Possible Action regarding public utility easement at 960 E. Milwaukee Street. Marquardt stated the Wastewater Utility has a sanitary lift station located in the southwest corner of 960 E. Milwaukee Street. Currently, if the station loses power, staff must mobilize a portable generator to run the station. With the removal of the Fraternity lift station, the generator that was serving this lift station is being moved to Milwaukee Street location. The generator will be hooked up to natural gas and be able to start if the station loses power. The Milwaukee lift station is currently on a 10 foot by 25-foot permanent easement. The new easement will encompass the existing easement area making the new permanent easement 20 foot by 25 foot as depicted in Exhibit B on the attached. Public Works Committee Meeting Agenda October 14, 2025 Page 6 Staff recommended a motion to recommend approval of the utility easement at 960 E. Milwaukee Street and forward to the Common Council. Motion made by Board Member Hicks to Approve the utility easement at 960 E. Milwaukee Street, Seconded by Board Member M. Smith. Voting Yea: All via voice (3) Voting Nay: None FUTURE AGENDA ITEMS None ADJOURNMENT Motion made by Board Member M. Smith to adjourn the Public Works Meeting at 6:11 p.m., Seconded by Board Member Majkrzak. Voting Yea: All via voice (3) Voting Nay: None Respectfully submitted, Alison Stoll Alison Stoll, Administrative Assistant Department of Public Works *Minutes approved on November 11, 2025  SM Excellence in Engineering Since 1946  Strand Associates, Inc.® ( ) Stormwater Quality Management Plan Update City of Whitewater, WI October 14, 2025 2 Agenda • Introduction • Current/Updated Stormwater Program • Rock River TMDL • Stormwater Quality Modeling • Alternative Analysis • BMPs in City • Water Quality Trading • Watershed Adaptive Management • Implementation Plan • Recommendations 3 Introduction • City’s Stormwater Permit for its Municipally Separate Storm Sewer System (MS4) • WPDES Permit No. WI-S050075-3 (May 1, 2019 to April 30, 2024) • Stormwater Quality Management Plan (SQMP) History • 2008 (Original), 2011 (Update), 2017 (TMDL), 2021 (Appendix-MS4 Program Updates) • Pollutant Reduction Requirements • MS4: 20% Total Suspended Solids (TSS) Reduction • Rock River Basin Total Maximum Daily Load (TMDL) • 49.0% TSS Reduction • 66.4% Total Phosphorus (TP) Reduction • Rock River is a 303 (d) listed impaired water • Main objective of SQMP Update: Assess Compliance with TMDL Requirements 4 WPDES Permit-Required Stormwater Program Permit Condition Public Education/Outreach Public Involvement/Participation Illicit Discharge Detection & Elimination Construction Site Pollutant Control (Erosion Control) Post-Construction Stormwater Management Pollution Prevention-Municipal Operations Stormwater Quality Management Updating Via Storm Sewer System Map Task Order 24-02 Annual Report Rock River Stormwater Group Meetings 5 WDNR Urban Nonpoint Source & Stormwater Grant Project Cost State Share (50%) Local Share (50%) $85,000 $42,500 $42,500 6 Current/Updated Stormwater Program • Public Education/Outreach Involvement/Participation • Illicit Discharge Detection and Elimination • Construction Site Pollutant Control • Postconstruction Stormwater Management • Pollution Prevention – Municipal Operations • Stormwater Quality Management  WinSLAMM Modeling and Alternatives Analysis • Storm Sewer System Map  Update annually • Annual Report –March 31, Annually 7 Rock River TMDL Approved by EPA on Sept. 28, 2011 8 Stormwater Quality Modeling Baseline / No Controls Condition Existing Conditions / With Controls Rock River MS4 Modeled MS4 Permit TMDL Required Existing TMDL Pollutant TMDL Pollutant Required Reductions Conditions Reduction Gap Reduction Gap Pollutant Reductions (Reach 59) Reduction (%) (%) (lbs) City of Whitewater (WinSLAMM Version 10.5.0) TSS 20% 49.0% 53.6% 0.0% 0.0 lbs TP NA 66.4% 45.5% 20.9% 374.5 TP Improvement Since 2017: 8.3% (was 37.7%) 68 lbs (was 442.5 lbs) 9 Stormwater Best Management Practices (BMPs) Implemented Since 2017 • Enhanced Street Sweeping Program • Vacuum Street Sweeper Purchase w/WDNR UNPS&S Grant (2021) • $49,800 Grant • Street sweeping (once every 2 weeks) with vacuum street sweeper • TP Leaf Collection Credit Analysis • (2020): 19.1 lbs TP • (2023): 47.1 lbs TP • Additional 28.0 lbs TP due to WDNR’s updated 2022 Guidance • New Development Pollutant Reduction • Redevelopment Pollutant Reduction 10 Alternatives Analysis MS4 Must 1st Achieve 20% TSS Reduction Before Allowed to do Water Quality Trading City: 53.6% 11 New Stormwater Best Management Practices (BMPs) Evaluated in the City Map of reported flooding locations. 12  Stormwater BMPs in the City (Alternative #2 Example) Starin Road Armory Wet Pond West North Street HDS DLK/Main Street WP Public Works-HDS N. Universal Blvd WP Underground Wet Pond (WP) • 12.3 lb TP • 3.9 lb TP • 18.6 lb TP • 0.4 lb TP • 5.9 lb TP • Existing Grant • $669,500 • $261,500 • $454,400 • $59,700 • $647,000 • 20.9 City/31.0 UWW lb TP • $3.63 million •City $1.46 million •UWW $2.17 million Redevelopment at 80% TSS Reduction • 16.20 lbs over 20 years • $0 Agricultural Water Quality Trading Ann Street Wet Pond Innovation Center Wet E. Main Street Wet Pond East Bluff Rd Wet Pond (159 lbs TP) Chemical Treatment Pond Chemical Treatment • 9.6 lb TP • 6.6 lb TP • $25,400 in 2025$ • 107.8 lb TP • 13.6 lb TP • $792,300 • $401,400 • Begin implementation in 2035 • $456,900 • $450,000 13 Starin Road Underground Wet Detention Basin 14 Water Quality Trading • Agricultural Lands • Approximately $160/lb TP • Water Quality Trading Clearinghouse • Other MS4s • City of Fort Atkinson • WWTFs • City of Whitewater • Private Point Dischargers Map Showing Agricultural Lands Surrounding • LS Power Whitewater Water Quality Trading Clearinghouse Website 15 Watershed Adaptive Management • Point and nonpoint sources work collaboratively in protecting and restoring local water resources. • Requires City WWTF to initiate. • Involves agricultural BMPs like water quality trading. • WWTF gets less restrictive interim phosphorus limits while pursuing WAM. • WAM can extend over a 15-year timeframe (up to three 5-year permit terms). • Benefits • Improved lake and stream water quality with compliance at lower overall cost, typically in the $110 to $160/lb TP range. • Significantly delaying or eliminating effective date of stringent (0.075 mg/l 6-month average) effluent phosphorus limit at City’s WWTF. • Difference Between WQT and WAM • WQT requires trade ratios, WAM doesn’t • WQT requires credit thresholds, WAM doesn’t Yahara WINs Buy-In: $50-$60/lb TP for MS4s • WAM requires in-stream water quality monitoring, WQT doesn’t Madison Met.: Administers Program Dane County: Broker for Ag BMPs with Farmers • WAM must be initiated by WWTF, WQT doesn’t USGS: Provides Water Quality Monitoring • City of Whitewater WWTF • Multi-Discharger Variance • City has chosen as compliance option for WWTF • Buy in at a cost of $50/lb TP • Extends compliance up to 2 (with potential for 3) 5-year permit terms. 16 Alternatives Analysis (Table 5.04-1) 17 Alternatives Analysis Summary Alternative # Total 20-Yr NPW $/lb TP Removed (20-Yr NPW) 1 – 17 BMPs + WQT $10.5 million $1,403 2 – 8 BMPs + WQT $8.2 million $1,095 3 - 5 BMPs + WQT $5.3 million $710 18 Conclusions and Recommendations • Continue to implement all of the City’s stormwater programs to maintain compliance with its WPDES permit. • Proceed with implementation of Alternative No. 2 for TMDL compliance as shown in Table 6.03-1.  Consider the Water Quality Trading Clearinghouse in pursuit of water quality trading (circa 2035). • Budget for grant application preparation to help fund design and construction of stormwater BMPs.  Per Table 6.03-1, consider a grant application in 2028 to fund design in 2029 and construction in 2030. • Budget for design and construction of stormwater BMPs and consider stormwater utility rate modifications. • Update the City’s stormwater system maps on an annual basis. • WinSLAMM Modeling: Update existing conditions modeling approximately every 5 to 7 years to account for BMPs since 2025. • Discretionarily pursue streambank restoration projects with grant funding through WDNR’s Targeted Runoff Management (TRM) grant program. 19 Implementation Plan 20 Project Funding Grant Program Application Deadline Agency / Local Share Possible Projects and Details WDNR-Urban Nonpoint April 15, 2026, 2028, 2030, etc. -Design & Construction: -Hydrodynamic separators, traditional or underground wet detention basins, dry Source and Stormwater (ie: every other year) 50% / 50%, up to $150,000 to wet pond conversion, bioretention basins, regenerative stormwater Construction Grant (UNPS- -Property Acquisition: conveyance, etc. Construction) 50% up to $50,000 -50% of the Incremental Cost Between Purchase of a Mechanical and High - -Potential additional funding through Efficiency Street Sweeper EPA’s Sewer Overflow and Stormwater Note: May fund design retroactively but no reimbursement until after BMP Reuse Municipal Grants Program (OSG) constructed. for projects meeting EPA’s criteria under green infrastructure, rural communities, and financially distressed communities. OSG WI Allocation: $1.2 million/2022 and $728,000/2024. -Potential funding through Clean Water Fund low interest loans and principal forgiveness (see below). WDNR-Clean Water Fund October 31, 2026 -Subsidized Loan (55% of 4.5% market -Lead to or provide treatment to control discharged water quality such Loan Program (CWFLP) (annually): Intent to Apply (ITA) rate) = 2.475% (20-Year) as: bioretention basins/swales, green roofs/streets/walls, infiltration basins, and Priority Evaluation and -10% to 65% Principal Forgiveness-PF permeable pavement, rainwater harvesting, collection, storage, management, Ranking Formula (PERF) (comparable to a grant) for eligible and distribution systems, real-time control systems for harvested rainwater. September 30, 2027 communities based on Disadvantaged -Could be used in conjunction with a WDNR UNPS Construction Grant. (annually): Submit Financial Community Status/Affordability Score. -For 2028 construction, submit ITA/PERF in 2026 and design in 2027. Assistance Application -Additional 10% Principal Forgiveness for Green Tier Legacy Communities (GTLC) -Max. $2.1 million in Principal Forgiveness per community -Whitewater qualifies for 40% PF (subject to change yearly). Targeted Runoff April 15, 2026, 2028, 2030, etc. Design and Construction: -Streambank restoration, cropland protection, livestock waste and process Management (TRM) Grant: (ie: every other year) 70% / 30% up to $225,000 wastewater management practices. Small-scale TMDL Projects 21 Questions and Answers 22  SM Excellence in Engineering Since 1946