Regular Council Meeting

Regular Meeting Agenda December 15, 2025 at 7:00 PM Council Chambers at Wickliffe City Hall Page 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER/ROLL CALL 3. APPROVAL OF MINUTES 3.1 Adoption of Minutes from December 8, 2025 Regular Meeting 4-9 DRAFT City Council Meeting Minutes 12.08.2025.pdf 4. REPORTS & COMMUNICATIONS FROM MAYOR/SAFETY DIRECTOR 10 12.15.2025 Mayor Report written.pdf 5. REPORTS & COMMUNICATIONS FROM DIRECTOR OF LAW 6. REPORTS & COMMUNICATIONS FROM COUNCIL PRESIDENT 7. AMENDMENTS OR ADDITIONS TO THE AGENDA 8. ADMINISTRATOR REPORTS 8.1 Police Chief 8.2 Fire Chief 8.3 Finance Director 8.4 Engineer 11 - 13 Page 1 of 24  2512PJF02.pdf 8.5 Service Director 8.6 Building Commissioner 8.7 Recreation Director 9. AUDIENCE PARTICIPATION 10. COMMITTEE OF COUNCIL REPORTS 11. COMMISSION/BOARD REPORTS 12. OLD BUSINESS 13. NEW BUSINESS 14. ORDINANCES 14.1 2025-56 An ordinance providing appropriations for current 14 - 16 expenses and other expenditures of the City of Wickliffe, Ohio for the period beginning January 1, 2026 and ending March 31, 2026THIRD READING 2025-56 Temp Appropriations FINAL.pdf 14.2 2025-58 An ordinance amending and revising Chapter 769 17 - 23 Tourist Homes and Motels related to Short-Term Rentals of the Codified Ordinances of the City of WickliffeTHIRD READING 2025-58 Amend CH769 Tourist Homes and Motels.pdf 14.3 2025-59 An ordinance authorizing the Director of Finance of 24 the City of Wickliffe, Ohio to transfer a sum of money from the General Fund to various funds;and declaring an emergency (E) 2025-59 Transfer of Sum - General Fund to Various Funds.pdf 15. RESOLUTIONS 16. OTHER LEGISLATION 17. MISCELLANEOUS Page 2 of 24  Reminder: Council Organizational Meeting Monday, January 5th at 7:00 PM in Council Chambers 18. Executive Session Per ORC 121.22 G (8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or to negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply: (a) The information is directly related to a request for economic development assistance that is to be provided or administered under any provision of Chapter 715., 725., 1724., or 1728. Or sections 701.07, 3735.67 to 3735.70, 5709.40 to 5709.43, 5709.61 to 5709.69, 5709.73 to 5709.75, or 5709.77 to 5709.81 of the Revised Code, or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project. (b) A unanimous quorum of the public body determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project. 19. ADJOURNMENT Regular Wickliffe City Council Meeting of December 15th, 2025 Page 3 of 24  City Council Meeting Minutes December 8th, 2025 Following the Pledge of Allegiance, a regular meeting of Wickliffe City Council was called to order by Council President Levon on Monday, December 8th, 2025 at 7:00 PM in Council Chambers at Wickliffe City Hall. The following were present at Roll Call: Council President Edward A. Levon Council Members Bala, Gerhardstein, Jaworski, Koski, Thielman Mayor Joseph Sakacs Law Director Jeremy Iosue Finance Director Michael Matas Engineer Peter J. Formica Service Director Dave Krofcheck Building Commissioner Dino Capra Recreation Director Timothy Stopp Police Chief Jonathon Bush Fire Chief Christopher Grossman Excused: Councilperson Salotto Adjustment of Agenda Motion by Gerhardstein, seconded by Jaworski, that the agenda be adjusted to move item #15 on tonight’s agenda (Resolutions), specifically item 15.1 Resolution 2025-17, to the next item on the agenda (Item #3) and all other items be moved down one space. Discussion: None Roll Call: Yes: Bala, Gerhardstein, Jaworski, Koski, Levon, Thielman No: None Motion carried. Resolutions RES 2025-17 A resolution paying tribute to Christopher Mlachak and recognizing his many years of service to the City of Wickliffe, Ohio; and declaring an emergency (E) Motion by Jaworski, seconded by Koski, the rules of Wickliffe City Council be suspended and Resolution 2025-17 be placed on third and final reading. Discussion: None Roll Call: Yes: Bala, Gerhardstein, Jaworski, Koski, Levon, Thielman No: None Motion carried. Motion by Jaworski, seconded by Koski, that Resolution 2025-17 be adopted as presented. Discussion: Mayor Sakacs noted that this resolution was created in memory of Chris Mlachak who was an outstanding citizen. He asked Mr. Iosue to read the text of the resolution into the record. Mr. Iosue read aloud the text of Resolution 2025-17. The Mayor presented the ceremonial copy of the resolution to Chris’ father and brother who were present at the meeting. He noted Chris was a neighbor of his, whom he’s known most of his life, adding that this was an absolute tragedy. Mr. Mlachak thanked the Mayor and everyone present and all those who had a hand in creating this ordinance for his son. He noted that Chris would have been really proud of this. Councilperson Jaworski noted Chris was one of the ultimate residents of the City. His dedication was exemplary and he will be sorely missed. He will be remembered for caring Page 4 of 24  and for showing up. He didn’t speak at meetings, but did offer his opinion after meetings, which Mr. Jaworski appreciated as Chris was always well informed. Roll Call: Yes: Bala, Gerhardstein, Jaworski, Koski, Levon, Thielman No: None Motion carried. Resolution 2025-17 adopted. Council President Levon mentioned to all in the audience who were present for the reading of the Resolution for Chris Mlachak were welcome to stay if they would like, but were also permitted to exit if they preferred to do so. Approval of Minutes Motion by Gerhardstein, seconded by Thielman, that the minutes of the Wickliffe City Council regular meeting of November 24th, 2025 be approved as presented. Discussion: None Roll Call: Yes: Bala, Gerhardstein, Jaworski, Koski, Levon, Thielman No: None Motion carried. November 24th, 2025 regular meeting minutes approved. Reports and Communications from Mayor/Safety Director Mayor Sakacs read his written report. Councilperson Gerhardstein asked if there was any update on the progress at the Premier Development site. The Mayor noted that he spoke to a Premier representative a few weeks ago. According to the construction company, there was more asbestos that expected. The building will be coming down soon, and the company will inform the Mayor regarding when this will occur; the Mayor will then relate the information to Council. Councilperson Gerhardstein noted that often during the holidays, the overnight parking ban is lifted temporarily in the City. Mr. Gerhardstein asked if this would occur over the holidays this year. Chief Bush noted he has not discussed this with the Mayor, but it is possible. Mr. Gerhardstein noted if this were to occur, he suggests getting this information out to the public. Chief Bush noted that it always occurs for Thanksgiving and New Year’s, but it could also be extended to Christmas Eve and Christmas Day. Mayor Sakacs agreed, and noted social media will be updated to reflect this. Councilperson Koski asked if the Mayor has seen any designs for the proposed spec building at the Premier Property. He noted he has not, but it will be “generic” and smaller than the current building, particularly geared toward office space. He noted there are interested companies. He also noted the parcels have been split; they are now two separate parcels. Reports and Communications from Director of Law Law Director Iosue had no report. Reports and Communications from Council President Council President Levon had no Reports or Communications. Additions or Amendments to Agenda There were no additions or amendments to the agenda. Administrators A. Police Chief (Bush) Written Report Submitted Chief Bush noted he was notified last week that one of the current officers will be resigning, so the department will be one short again, but they have begun the process of hiring to fill this position. Wickliffe City Council Meeting Minutes December 8th, 2025 Page | 2 Page 5 of 24  Councilperson Jaworski inquired regarding the rank of the person who resigned. Chief Bush noted Patrolman Megan Blair Watson, a lateral transfer from Brooklyn Heights will be transferring back to Brooklyn Heights. She was recently married and purchased a house farther away. The hour and forty- minute commute to and from work each day is becoming an issue, and she will be returning to her former employer. Mayor Sakacs noted he is unhappy with this information, as during her tenure here she has been fantastic, and her attention to detail was an asset to the department. There were no further questions or comments for the Police Chief. B. Fire Chief (Grossman) Written Report Submitted Chief Grossman reported there was a residential structure fire today on the north end of town that originated with cooking in the kitchen and spread to the unfinished attic space. The fire caused significant damage, as did the damage from the water to extinguish the fire. The resident was evacuated safely with assistance of the next door neighbors. All are safe and arrangements have been made for shelter with family for the owner of the home. The result is a mess to be cleaned up and the loss of property, but all are safe. There were no questions or comments for the Fire Chief. C. Finance Director (Matas) Written Report Submitted Finance Director Matas noted the unencumbered cash carry over balance of the General Fund for November 2025 was $8.89 million compared to $7.8 million for the same time period last year. This is an increase of approximately $1 million from last year at this time. Councilperson Jaworski inquired regarding the Finance Director’s prediction for the end of the year. Mr. Matas noted he is expecting to close the year at approximately $8.5 million. He noted RITA is a little behind currently. Mr. Jaworski asked if Mr. Matas’ prediction takes into account the action of the Commissioners. Mr. Matas noted this does not go into effect until 2026, and is expected to be approximately $135,000.00 in aggregate over a number of funds, including the General Fund, Capital Improvement Fund, Safety Forces Fund, and Fire and Police Pension Funds. Councilperson Gerhardstein inquired regarding and information on the County’s plan to raise the rates on the maintenance fees for SR2. Mr. Matas noted he speaks with Service Director Krofcheck almost daily and neither of them has received any updates with regard to this topic. Councilperson Gerhardstein noted the 2025 budget was passed with the expectation of a $1.5 million deficit. He asked where Mr. Matas expects to end the year. Mr. Matas noted he believes our revenues should exceed our expenditures. He noted much of this has to do with RITA and approximately $537,000.00 from the General Fund. Mr. Gerhardstein clarified that at the beginning of the year, the budget was a deficit, and we are currently running at an excess. He noted there were a number of items that Council removed from it’s To Do list based on an expected deficit. He is expecting this be “tightened up” in the 2026 Budget. Mr. Matas noted he has spoken to three of the seven council members so far with regard to their expectations for the 2026 Budget and the majority believe the topics that ae priority are roads and park equipment. Mr. Gerhardstein noted he hopes this discrepancy will be cleaned up with regard to the 2026 Budget. There were no further questions or comments for the Finance Director. D. Engineer (Formica) Written Report Submitted Engineer Formica reported he had nothing to report. Councilperson Koski asked if there was an update regarding the pond at Green Ridge Golf Course. Mr. Formica noted he left another message last Thursday. He noted he plans to give the contractor another week, then will begin pursuing a different contractor to complete the work. Ms. Koski asked if it has been refilled, and Mr. Formica noted it has; it needs re-grading around the edges. She asked about the mound, and Mr. Formica noted it needs to be moved a bit. There were no further questions or comments for the Engineer. E. Service Director (Krofcheck) Written Report Submitted Service Director Krofcheck noted the irrigation at the golf course is finished. Approximately four sprinkler heads were installed per green and approximately two per tee box. A pump will be needed in the future. Wickliffe City Council Meeting Minutes December 8th, 2025 Page | 3 Page 6 of 24  Councilperson Koski asked if the water from the pond will be used for the irrigation of the entire course and Mr. Krofcheck noted it will. Mr. Krofcheck added that a new suction system that uses the water from the surface of the pond has been added, which should work out well. It has been winterized and will be restarted in the spring. Councilperson Gerhardstein noted the Snow Removal line item in the budget has been maxed out; he asked if additional funds will be needed for snow removal this year. Mr. Krofcheck noted he spoke with Finance Director Matas about this before purchasing another order of salt in order to not run out. They are aware it is at one hundred percent. Councilperson Gerhardstein also inquired regarding the hiring of another full time person in the Service Department. Mr. Krofcheck noted they did hire one person who started a few weeks ago and is being trained on all the equipment. It was noted the Service Department is now fully staffed. Councilperson Bala noted he noticed that there are some valves that are above ground at the golf course. He requested that something be added to protect these from damage by golf carts. Mr. Krofcheck noted he will look into this. Councilperson Jaworski inquired regarding remaining leaf piles due to the early snow, and if there is a plan to address this. Mr. Krofcheck noted that crews have not ceased leaf pick up, noting it has been ongoing. There are two crews out, but if there is another big snow, leaf pick up may have to be suspended. He intends to complete this season’s pick up hopefully before the end of the month. Councilperson Koski reminded all that Kimble yard waste pick up will be suspended next week and resume March 1st. It was questioned whether it ceases on December 15th or if it will continue through the end of the week of December 15th. An inquiry will be made to Kimble and the information sent to Council. It was noted it is believed service will be continued through the week. Councilperson Jaworski asked if the recent order of road salt was the first order on the new contract, and Mr. Krofcheck noted he has already placed a previous order. Currently he has ordered approximately seven hundred tons and has twenty-one hundred tons remaining, and can order slightly more than that if necessary. Mr. Jaworski asked how much has been used thus far this year. Mr. Krofcheck estimated that approximately four hundred tons has been used this year. It was noted it has been icier than normal. There were no further questions or comments for the Service Director. F. Building Commissioner (Capra) Written Report Submitted Building Commissioner Capra noted he spoke with a representative from Premier last week and spoke to the contractor today who noted they will be there to begin demolition on December 15th. Councilperson Gerhardstein asked if the gaming facilities are current in the payment if their fees and applications/licenses. Mr. Capra noted he believes they are. There were no further questions or comments for the Building Commissioner. G. Recreation Director (Stopp) Written Report Submitted Recreation Director noted the Recreation Department works with the schools to identify families in need of assistance over the holidays and thirty-two (32) families have been identified, representing one hundred eight (108) children. Truline and Lubrizol are the primary donors with the help of the City Club who assist with delivery. Councilperson Koski stated she was at the Family Resource Center today. They are in need of adult winter coats. Donations can be taken to the FRC, or dropped off at the bins located in the Library and here at City Hall. Councilperson Gerhardstein noted Mr. Stopp could reach out the City Club to request assistance for the family of the victims of today’s house fire. There were no further questions or comments for the Recreation Director. Audience Participation Council President Levon opened Audience Participation to those in attendance at 7:26 PM. He noted this portion of the meeting is intended for the audience to address the Council and Mayor, not the directors. Anyone wishing to address Council must use the microphone, as the meetings are being streamed Wickliffe City Council Meeting Minutes December 8th, 2025 Page | 4 Page 7 of 24  on YouTube; they must be acknowledged and give their name and address for the clerk’s record and will be given a five-minute maximum for their comments. Cheryl Lawrenson of Weber Avenue wished to have an answer to the question: Is the Wickliffe City Finance Department planning to raise the water/sewer rates by fifteen percent (15%) in 2026? She noted all were hit last January. She is aware that we are tied into Euclid, and also that Willowick residents also recently experienced a significant increase. Council President Levon answered that the costs have been increased based on the cost of Euclid passing along the increase to all the cites using the treatment plant. Ms. Lawrenson asked for confirmation that there will be an increase of fifteen percent after last year’s increase. She asked what the approximate amount that residents can expect. Mr. Levon noted it is dependent on usage. Mr. Matas noted the average that was determined was calculated to be approximately $18 per quarter based on average usage by residential consumers. He noted Euclid did increase their rates for the upcoming year. It was also determined at a recent Committee of Council meeting that the General Fund was subsidizing the sewer rates with approximately $400,000 - $450,000 per year. Mr. Matas noted the Euclid increase was one of the biggest he’s seen in over a five-year period. At the committee meeting, Council discussed this topic at length, and determined that this would no longer be subsidized by the General Fund. Working with the Service Director, it was determined that a $1.00 per thousand cubic feet would open up the ability of the Service Department to perform some rehabilitation of the sewer systems in the City. These directives were determined by Council. Ms. Lawrenson also inquired why Service trucks are driving with their plows down when there appears to be no snow on the ground. She believes this is destroying the street. The Service Director noted this has been brought to his attention and addressed with the individuals who were assigned to the route. He did explain that occasionally there may look to be no snow, but often ice and slush are being moved to the curb. After multiple calls inquiring if anyone would like to address Wickliffe City Council and there being no reply, Council President Levon closed Audience Participation at 7:30PM. Committee Reports There were no Committee Reports. Commission Reports A. Planning Commission - Councilperson Jaworski Councilperson Jaworski reported that the Architectural Review Board (ARB) met December 4th and approved two dwelling and landscape plans at 1501 and 1598 Old School Way. Immediately following the ARB meeting, the Planning Commission met for the purpose of a workshop on Senior Zoning. Mr. Jaworski noted this topic will remain with the Planning Commission and will be discussed further at upcoming meeting(s). Old Business There was no Old Business. New Business A. Announce Organizational Meeting Date Council President Levon noted Council President elect Gerhardstein wished to announce that Council will hold its annual Organizational Meeting on Monday, January 5th, 2026 at 7:00 PM in Council Chambers at Wickliffe City Hall. Ordinances (next page) Wickliffe City Council Meeting Minutes December 8th, 2025 Page | 5 Page 8 of 24  OR2025-56 By Title Only An ordinance providing appropriations for current expenses and other expenditures of the City of Wickliffe, Ohio for the period beginning January 1, 2026 and ending March 31, 2026 SECOND READING OR2025-58 By Title Only An ordinance amending and revising Chapter 769 Tourist Homes and Motels related to Short-Term Rentals of the Codified Ordinances of the City of Wickliffe SECOND READING Resolutions See page one of these minutes for the Resolution considered at this meeting. Other Legislation There was no Other Legislation. Miscellaneous Council President Levon reminded all that the final Council Meeting of 2025 will be held next Monday, December 15th, 2025 at Wickliffe City Hall in Council Chambers at 7:00 PM. Immediately following the Council Meeting, the newly elected Council and Mayor will be sworn into office for 2026 in the Victorian Room at Wickliffe City Hall by Judge Robert Patton. Adjournment Motion by Gerhardstein, seconded by Bala, to adjourn the meeting. Roll Call: Yes: Bala, Gerhardstein, Jaworski, Koski, Levon, Thielman No: None Motion carried. Meeting adjourned at 7:33 PM. __________________________ ______________________________ Clerk of Council Council President and Presiding Officer Wickliffe City Council Meeting Minutes December 8th, 2025 Page | 6 Page 9 of 24  Mayor’s Report City Council Meeting December 15, 2025 Assistant Finance Director I wanted to inform all that our Assistant Finance Director, Terry Ness, has resigned. We wish Mr. Ness the best as he moves into a position in another city. We have posted the job opening on the City website. End of Year As we close 2025, I want to thank all of the employees of the City of Wickliffe – City Council and Directors to all full and part time staff - for their hard work and dedication to the City and our residents and businesses. 2025 was another year of great accomplishments. I am proud to lead this team and look forward to 2026! Merry Christmas! Happy Hanukkah! Seasons Greetings! Happy Holidays! Page 10 of 24  8150 Sterling Court Mentor, OH 44060 +1 440.530.2200 Wickliffe Engineer’s Report To: Honorable Joseph D. Sakacs and Members of Council From: Peter J. Formica, P.E. City Engineer Date: December 15, 2025 Note: Updated information since the previous report is identified in underline and italic font. Items/Issues of High Priority / Importance are identified by shading. I. ITEMS/PROJECTS CURRENTLY IN COMMITTEE / AWAITING COUNCIL II. FUTURE CAPITAL PROJECTS III. ITEMS/PROJECTS CURRENTLY IN CONSTRUCTION A. Ridge Road Sanitary Sewer Extension 1. Project Status: Construction is complete and contract finalized; sewer easements need to be recorded. B. Green Ridge Golf Course Pond Dredge 1. Authorization Date: October 9, 2023 2. Project Scope: Golf course pond dredging to improve water supply for the irrigation system. 3. Estimated Project Cost: $ 185,000 4. Bid Date: December 29, 2023 5. Contract Amount: $123,875 6. Contractor/Authorization: Holcomb Enterprises, LLC / January 22, 2024 7. Construction Start/Finish: February 2024 / March 2025 (restoration-November) 8. Project Status: Dredging is complete; final grading and restoration remain. C. 2024 Pavement Repair Program – Contract A – Asphalt Resurfacing 1. Authorization Date: April 8, 2024. 2. Project Scope: Asphalt pavement improvements to Larchmont Court, Rickey Lane, Frances Drive, Richard Court, Gary Court, Robert Street West, Luxona Avenue, Catawba Street. 3. Estimated Project Cost: $1,110,000.00 4. Bid Date: May 31, 2024 5. Contract Amount: $937,712.50 6. Contractor/Authorization: Geauga Highway Co. 7. Construction Start/Finish: July 2024 / November 15, 2024 8. Project Status: Construction is complete. Final project documentation is being prepared. Verdantas.com Page 11 of 24 Wickliffe Engineer’s Report December 15, 2025 Page 2 D. Ridge Road (S.R. 84 Rehabilitation) (PID 112506) 1. Authorization Date: January 22, 2024 2. Project Scope: Asphalt resurfacing of Ridge Road from the change of pavement near Johnson Drive to S.R. 91 in Willoughby. 3. Estimated Project Cost: $2,773,000 a. Anticipated Funding Assistance - Federal Earmark: $ 849,000 b. s c. Original Federal Maintenance Grant: $ 228,000 d. OPWC Grant: $ 349,900 e. OPWC Loan: $ 150,000 f. City Share (Wickliffe and Willoughby): $ 251,357 4. Bid Date (ODOT): June 26, 2025 5. Bid Amount: $2,495,175.00 6. Contractor: Phillips Paving, LLC 7. Construction Start/Finish: August 1, 2025 / October 31, 2025 8. Project Status: Construction is complete; punchlist items remain. E. Parkwood Drive and Kerry Lane Improvements 1. Authorization Date: March 24, 2025 2. Project Scope: Waterline replacement, sewer repairs, pavement resurfacing with new concrete curb and gutter. 3. Estimated Project Cost: $1,354,200 a. Anticipated Funding - OPWC: $ 500,000 b. Anticipated Funding – OPWC Loan: $ 177,000 c. Lake County Water Share $ 400,900 d. City Share: $ 276,300 4. Bid Date: September 12, 2025 5. Bid Amount: $1,033,906.40 6. Contractor/Authorization: Fabrizi Trucking & Paving Co. 7. Construction Start/Finish: August 2025/June 2026 8. Project Status: Contractor currently plans to begin work in February 2026. F. 2025 Concrete Pavement Slab Replacement 1. Authorization Date: March 24, 2025 2. Project Scope: Concrete slab replacement to E. 300th Street. 3. Estimated Project Cost: $222,400 a. Anticipated Funding - OPWC: $ 99,900 b. City Share: $ 122,500 4. Bid Date: August 28, 2025 5. Bid Amount: $157,545 6. Contractor/Authorization: A&J Cement Contractors, Inc. 7. Construction Start/Finish: September 15, 2025 to June 1, 2026 8. Project Status: Contractor currently plans to begin and complete the work in the spring of 2026. Verdantas.com 2 Page 12 of 24 Wickliffe Engineer’s Report December 15, 2025 Page 3 IV. ITEMS/PROJECTS CURRENTLY IN RESEARCH / DESIGN A. Euclid Avenue Pavement and Streetscape Improvements 1. Authorization Date: March 24, 2025 2. Project Scope: Pavement Resurfacing and Streetscape Improvements (Bellview Street to Worden Road). 3. Estimated Project Cost: $8,479,800 a. Funding Assistance – Federal & State: $ 9,198,500 b. City Share: T.B.D. 4. Bid Date: T.B.D. 5. Construction Start/Finish: T.B.D. 6. Project Status: Stage 3 submittal to ODOT is planned for December 19, 2025. PJF:wll Attachments H:\2025\250012\REPORTS\2512PJF02.Docx Verdantas.com Page 13 of 24 Page 14 of 24 Page 15 of 24 Page 16 of 24  ORDINANCE NO. 2025 –58 AN ORDINANCE AMENDING AND REVISING CHAPTER 769 TOURIST HOMES AND MOTELS RELATED TO SHORT-TERM RENTALS OF THE CODIFIED ORDINANCES OF THE CITY OF WICKLIFFE WHEREAS, short-term rentals offer transient sleeping accommodations to guests for compensation and are a commercial activity directly analogous to the service offered by hotels, however, unlike hotels, short-term rentals are not licensed or otherwise regulated by the state, such regulation instead being left to local governments; and WHEREAS, regulation of short-term rentals requires comprehensive regulations, licensure, and accompanying inspections to ensure they operate in accordance with the health and safety of their guests, adjacent properties, and in accordance with all applicable building and fire codes; and WHEREAS, the Council of the City of Wickliffe, Ohio deems it is in the public interest, health and welfare of its residents to amend Chaprter 769, Tourist Homes and Motels to include regulations regarding Short-Term Rentals. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WICKLIFFE, COUNTY OF LAKE, AND STATE OF OHIO: SECTION 1. That the following Ordinances of the City of Wickliffe, Ohio of a general and permanent nature are hereby amended as Part Seven, Chapter 769 Tourist Homes and Motels of the Codified Ordinances of the City of Wickliffe, as amended: CHAPTER 769 Tourist Homes and Motels 769.01 Statement of Purpose and Intent. 769.07 Violations and Revocation of Permit. 769.02 Definitions. 769.08 Registration Required. 769.03 Applicability and City Capacity Limits. 769.09 Exception. 769.04 Permit Required. 769.10 Non-Discrimination. 769.05 Standards. 769.11 Appeals. 769.06 Fees 769.99 Penalties. 769.01 STATEMENT OF PURPOSE AND INTENT. The purpose of this chapter is to establish comprehensive regulations, including permitting and inspection requirements, for short-term rentals within the City of Wickliffe. It is the City’s intention to ensure that permitted short-term rentals operate in accordance with the health, safety, and general welfare of their guests, adjacent properties, and in accordance with all applicable building and fire codes. These regulations are further established to preserve the residential character, cohesion, and safety of the City’s neighborhoods and protect property values, by controlling the density of short-term rentals, preventing congestion on public streets, and reducing hazards to life and property. 769.02 DEFINITIONS. As used in this chapter, the following words and phrases shall be defined as follows: (a) Applicant: The owner of a residential dwelling who submits an application for a Short-Term Rental Permit or a renewal permit to the city, as required by §769.04. (b) Applicant’s Dwelling: A residential dwelling intended to be used as a short-term rental for which the applicant has submitted an application, as required in §769.04. (c) Booking Service: Any mechanism that provides for or facilitates a transaction between a short-term rental host and a potential short term rental guest for the purpose of reserving or renting a residential dwelling for a fee and for which a hosting platform collects or receives, directly or indirectly, any compensation in connection with the reservation. Such compensation may be remitted to the short-term rental host or the hosting platform. Continued on next page Page 17 of 24 OR2025-58 Page 2 (d) Guest Room: A room or other space within a short-term rental offered to the public for a fee that contains provisions for sleeping. (e) Hosting Platform: An entity that participates in the short-term rental business/industry by providing for or facilitating a booking service through a website/application whereby a short-term rental host may offer list, advertise, or market a short-term rental to a potential short-term rental guest. (f) Owner: The owner(s) of record as shown on the current tax list of the county auditor or a mortgagee(s) in possession. If an owner is a business entity, such as a corporation, limited liability company firm, partnership, association, organization and any other group acting as a unit, such business entity’s officer(s), employee(s), and agent(s) having control of the property shall be an “owner” within the meaning of this definition. (g) Parking Space: For purposes of this chapter, a parking space shall be a minimum of 9 feet by 18 feet, located off-street, outside of a road right-of-way, and located within a garage or on a paved or code compliant driveway on the same lot as the short-term rental. (h) Permit: A Short-Term Rental Permit duly issued by the City. (i) Property Manager: An individual, other than the applicant, who is responsible for the oversight and care of the short-term rental. (j) Short-Term Rental: Any dwelling with five guestrooms or less that is reserved/rented in its entirety for any form of consideration for less than 30 consecutive days by a short-term rental guest. (k) Short-Term Rental Guest: A person who reserves a dwelling from a short-term rental host for any form of consideration, for less than 30 consecutive days. (l) Short-Term Rental Host: The owner who permits, offers, lists, markets, or advertises a short-term rental on a hosting platform or other medium and receives a fee as compensation. (m) Special Event: In association with a short-term rental, a special event is a wedding, party, family reunion, or similar gathering that exceeds the maximum number of occupants allowed under the Short-Term Rental Permit. 769.03 APPLICABILITY AND CITY CAPACITY LIMITS. Short-term rentals shall be limited to the locations and capacity limits outlined in this section and in accordance with the purpose and intent of this chapter. The capacity limits were further developed to protect neighborhood harmony and ensure that housing affordability and availability is sustained in these locations. (a) Short-term rentals shall only be permitted in the R1-50, R1-60, R1-75, and R1- 100 One- Family Residential Districts as specified on the Official Zoning Map adopted by Wickliffe City Council, and only when in compliance with the permit requirements and standards set forth in this Chapter. (b) The maximum number of short-term rentals allowed in the City of Wickliffe will be sixteen (16). This total number of permits will then be divided equally amongst the four (4) City Wards, the boundaries of which are defined on the official Ward Map of the City of Wickliffe. The maximum number of four (4) rental units per ward and approved locations will be maintained and recorded by the Building Department. 769.04 PERMIT REQUIRED. A Short-Term Rental Permit is required prior to the rental of any residential dwelling in the R1-50, R1- 60, R1-75, and R1-100 One- Family Residential Districts for a period of less than 30 days. (a) A Short-Term Rental Permit issued by the City shall be valid for the calendar year for which it is issued. Such permit shall automatically expire upon transfer of the property, and permits are not transferable to succeeding property owners. Any change in ownership of the dwelling shall require submission and approval of a new Short-Term Rental Permit application. Continued on next page Page 18 of 24  OR2025-58 Page 3 (b) A Short-Term Rental Permit will be issued within 30 days of receipt of a complete application, provided the information on the application is accurate and in compliance with the following: (1) Permit applications will be reviewed in the order in which they are received, and in further conformance with the capacity limits per City Ward, as outlined in §769.03 (b) of this Chapter. Applications that exceed the capacity limits per ward will be placed on a waiting list and may be eligible for review if any permits become available. (2) The permit shall indicate the maximum number of guests that can be accommodated at the rental in accordance with the standards listed in §769.05 (a) of this Chapter. (3) In order to protect the public health, safety, and welfare in all rental dwelling units, an affidavit will be required with each application to be completed by the property owner to ensure that maintenance standards and the minimum requirements for egress and fire protection are met. Such standards are outlined in the City of Wickliffe’s Codified Ordinances and the State of Ohio Building Code. (4) A property owner shall be subject to all of the standards and penalties of this Chapter. (c) Application. An application provided by the City of Wickliffe for a Short-Term Rental Permit shall, at a minimum, include the following: (1) Address of property. (2) Property owner name(s). If the owner does not reside within a 30-minute drive of the short-term rental property, the property owner shall designate a property manager that meets the 30 minute drive requirement. (3) Signature of property owner(s) and property manager, if any. (4) Number of bedrooms in the dwelling. (5) Number of parking spaces as defined under §769.05 (b). (6) Sketch of the property, indicating location of the dwelling, driveway, or other point of access, and designated parking spaces meeting the definition of a parking space under §769.02 (g). (7) Contact information including: owner name, mailing address, email address, and 24-hour contact phone number for the owner of the property and the property manager, if any. Throughout the term of the permit, it is the property owner’s responsibility to inform the city, in a timely manner, of any change in the owner’s or property manager’s contact information or changes to any other information required in the application. (8) The addresses of other short-term rentals located in the City of Wickliffe that the applicant owns or has any legal interest in, if any. (9) Proof of insurance as required by §769.05 (m). (10) The domain addresses for all websites on which the property is being advertised as available for short-term rental and the unique URL for any of those listings. (11) A notarized affidavit from the property owner to confirm the dwelling includes the appropriate number of installed working smoke detectors on each floor per the Ohio Building Code Sections 314 and 315 and there are no sleeping rooms below grade (ie. basements) without an egress window, window well, and/or ladder per Ohio Building Code below grade egress requirements Sections 310-311. (12) A report from a registered, licensed HVAC Technician of an annual service and condition of the dwelling’s heating system and hot water tank if either is a fuel-fired appliance (13) A report from a registered, licensed electrician on the condition of the electrical panel and any fixtures, switches, receptacles, and any other interior or exterior outlets served by the dwelling’s electrical panel. Continued on next page Page 19 of 24  OR2025-58 Page 4 (d) Renewal of Permits. All permits shall be renewed annually. Permits expire on December 31st of the year in which they were issued. No short-term rental shall occur until the rental permit is renewed. The fee for each permit shall not be prorated should a partial year permit be requested. (1) Renewal applications shall contain the same information as required for the initial application. Renewal permits shall be filed no later than December 1st of the year in which the permit expires. If a short-term rental permit is successfully and timely renewed, it shall be in effect for one calendar year, beginning on January 1st and expiring on December 31st of the same year. (2) Renewal applications filed after December 1 will require an additional $200 late fee above and beyond the applicable application fee. If a complete application is not received by the expiration of the previous year’s permit, the applicant is not entitled to a renewal. Renewal applications submitted after December 31st shall be placed on a wait list along with any new applications. After all renewal applications filed prior to January 1 are processed, and if any permits are available, the applicants on the wait list will be reviewed in the order in which they were received. (3) Short-Term Rental Permit holders shall be required to provide evidence that their rental has been occupied for a minimum of 60 days during the previous calendar year to be permitted to renew their permit. If the permit was issued after January 1 and no short-term rentals occurred in that year prior to the date the permit was issued, the total number of occupied days shall be an average of 5 days per month for each month the permit was valid. For renewal permits not meeting the required minimum number of occupied days, such permits shall be placed on a wait list behind any new applications waiting to be considered. 769.05 STANDARDS. All Short-Term Rentals shall comply with the following minimum standards. (a) Guest Capacity Limit. The maximum number of short-term rental guests to be accommodated shall be equal to the number of bedrooms multiplied by a factor of 2, plus 3 additional guests. Children 3 years of age and younger shall not count toward the capacity limit. (1) The number of bedrooms shall be verified through the affidavit required with the application. (2) The Short-Term Rental Permit issued by the City shall indicate the maximum number of guests that may be accommodated as calculated under these standards. (b) Parking. Parking for guests in a short-term rental shall only be in identified parking spaces as defined in this chapter. No on-street parking shall be permitted in association with a short-term rental. A minimum one (1) parking space per bedroom shall be provided, plus one (1) additional space. If the short-term rental location cannot meet the requirement of one (1) space per bedroom, the applicant shall indicate the number of spaces provided and restrict guests to that number of vehicles. Any vehicles of guests parked in the driveway of the rental property shall not block City sidewalks. (c) Accessory Buildings. No guests of the short-term rental shall be permitted to sleep in any accessory building to the primary building on the site. Sleeping shall also be prohibited outside or in tents, campers, or other similar temporary structures outside of the main dwelling. (d) Safety and Non-Discrimination Standards. The short-term rental owner shall sign an affidavit provided by the City of Wickliffe attesting that the short-term rental is in compliance with all property maintenance and applicable building and zoning codes, contractual restrictions, and other applicable local, state, and federal laws and regulations. (e) Contact. The property owner, or a property manager representing the property owner, must be available by telephone at all times and be physically located within a 30- minute drive time of the property in the event of an emergency or any issue that requires immediate attention. Continued on next page Page 20 of 24 OR2025-58 Page 5 (f) Special Events. Special events, as defined in this Chapter, are prohibited. (g) Permit Number. The permit number included on the Short-Term Rental Permit issued by the City shall be included in any advertisement for the rental and shall be posted inside the property in a conspicuous location. (h) Noise Ordinance. Short-Term Rentals shall observe the noise restrictions established in Chapter 509 Disorderly Conduct and Peace Disturbance, specifically 509.12 Noise Disturbance Prohibited, of the Wickliffe Code of Ordinances. (i) Trash. Refuse and recyclables shall be stored in appropriate containers and regularly picked up by the designated trash hauler contracted with the City of Wickliffe. (j) Applicable Rules. Short-term rental guests shall be made aware of the rules applicable to the guests under this Chapter. (k) Signs. Any signs proposed on the property shall only be permitted in conformance with the applicable requirements of Chapter 1161 Signs of the Wickliffe Code of Ordinances. (l) Insurance. A general liability insurance policy or permit that shall provide minimum liability insurance coverage of not less than $300,000 issued by an insurance company licensed to conduct business in the State of Ohio shall be provided. The policy or permit shall provide notice of cancellation of insurance to the city at least 10 days prior to cancellation. (m) Advertising. No person shall allow a dwelling to be listed or advertised as a short- term rental prior to obtaining a permit or if the permit has been revoked, suspended, or denied. All advertisements shall include the permit number, occupancy limitations, parking requirements, and noise and special event restrictions. Advertisements shall be updated with current information throughout the year. (n) Record Keeping. All short-term rental hosts shall retain and make available to the Building Department, upon request, official records to demonstrate compliance with this Chapter, including, but not limited to, the names of the short-term rental guests, dates and duration of stay of all rentals, the number of guests who were scheduled, and price per night. Such records shall be retained for a minimum of three (3) years. 752.06 FEES. Each application for a Short-Term Rental Permit shall be accompanied by a fee, as established by the Building Commissioner. 752.07 VIOLATIONS AND REVOCATION OF PERMIT. Any of the following will be considered a violation of this Chapter and may result in the Short-Term Rental Permit being revoked by the Building Commissioner, or his/her designee, at any time. (a) Failure to update information required on the application with the City in a timely manner. (b) Advertising a short-term rental for a capacity in excess of that allowed under the permit issued by the City. (c) Permitting a number of persons in excess of that allowed under the Short-Term Rental Permit issued by the City to stay at the premises. (d) Failure of the property owner or his/her designated property manager to be available at any time during the tenure of an active short-term rental. (e) Providing false or misleading information on the application for any Short-Term Rental Permit or failing to include the information required by this Chapter in advertisements. (f) Failure to obtain a short-term rental permit when operating a short-term rental. (g) Failure to comply with any of the standards listed in §752.05. (h) The short-term rental has a documented history of repeated conduct that endangers neighborhood safety or of conditions interfering with the use and enjoyment of property within its vicinity. Continued on next page Page 21 of 24 OR2025-58 Page 6 (i) The property taxes for the subject property are in arrears with the Lake County Auditor’s Office. (j) Short-term rental taxes for the property that are owed are in arrears and/or short- term rental tax reporting forms for the property have not been timely filed. (k) Failure to keep property at standards regarding City of Wickliffe Codified Ordinances Chapter 1158 Residential Building Maintenance Code. (l) The subject property has outstanding building, zoning, or property maintenance code violations or outstanding violations with the Lake County Health District. (m) The applicant, property owner, or property manager has refused, hindered, or prevented any inspection by the city authorized by §752.05 (d). (n) Any valid disturbance calls to the Wickliffe Police Department regarding the property or its guests. (o) Evidence of a violation for the purposes of this section needs to be only a de facto violation; a conviction for such violation is not a prerequisite for denial or revocation of a permit. 769.08 REGISTRATION REQUIRED. Any person, now or hereafter engaged or employed in or having charge of the business of renting or permitting persons to use or occupy any room or rooms, cabin or cabins, tourist camp or camps, tourist home, inn, hotel, motel or tavern, or any place of a similar nature shall keep a register upon which there shall be provided a space for the name, street, town or city and state address of each person who rents, uses or occupies any room or rooms, cabin or cabins, tourist camp, tourist home, inn, hotel, motel or tavern or any place of a similar nature, together with a space for the time of engagement thereof and entry therein and the time of leaving the same. Such person shall cause each person who rents, uses or occupies the same to legibly write or print his or her name, address, time of entry and leaving, upon the register in the place provided. In the event any person fails or refuses to so register, then the person in charge thereof shall cause to be written thereon the information above set forth. The register shall at all times be open to inspection by any police officer of the City. 769.09 EXCEPTION. This chapter shall have no application to persons who rent or permit persons to occupy one or more rooms of their home as their permanent residence. 769.10 NON-DISCRIMINATION. Chapter 1103 - Unfair Housing Practices Prohibited shall be applicable to this Chapter 769 - Tourist Homes and Motels. 769.11 APPEALS. All persons aggrieved by an order of the Building Commissioner, or his/her designee, denying the issuance or renewal of a short-term rental permit or revoking a short-term rental permit may appeal such order to the City of Wickliffe’s Board of Zoning Appeals. 769.99 PENALTIES. Any person who violates Chapter 769 shall be guilty of a misdemeanor of the fourth degree and shall be fined not more than three hundred dollars ($300.00) for the first offense, and not more than five hundred dollars ($500.00) for the second and each subsequent offense, in any 180 day period. Each day a violation of this chapter occurs shall be a separate offense. An offender who has been previously convicted of or pleaded guilty of a violation of Chapter 769 is guilty of a misdemeanor of the first degree. SECTION 2. That the full, complete and accurate text of Part Seven, Chapter 769 Tourist Homes and Motels, Sections 769.01 through 769.99 as stated above, will be effective January 1, 2026. Continued on next page Page 22 of 24 OR2025-58 Page 7 SECTION 3. That it is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. Passed: ____________________________, 2025 _______________________________________ Council President – Presiding Officer Attest:___________________________________ Approved: _________________________, 2025 Clerk of Council Submitted to the Mayor for approval on ___________________________________, 2025 _______________________________________ Mayor First Reading ____________________________ Passed _________________________________ Second Reading __________________________ Yes_____ No_____ Third Reading ____________________________ Page 23 of 24  ORDINANCE NO. 2025 – 59 AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE OF THE CITY OF WICKLIFFE, OHIO TO TRANSFER A SUM OF MONEY FROM THE GENERAL FUND TO VARIOUS FUNDS; AND DECLARING AN EMERGENCY WHEREAS, it has been determined necessary to transfer sums of money from the General Fund to the Safety Services Fund and the Swimming Pool Fund; and WHEREAS, pursuant to the Charter of the City of Wickliffe, Council may transfer sums of money from one fund to another. NOW, THEREFORE, BE IT ORDAINED BY COUNCIL OF THE CITY OF WICKLIFFE, COUNTY OF LAKE, STATE OF OHIO: SECTION 1. That Council hereby transfers the sums indicated below: From To Amount General Fund Safety Services Fund $ 3,925,000.00 General Fund Swimming Pool Fund $ 300,000.00 SECTION 2. That the Director of Finance be and is hereby authorized to transfer amounts for a total not to exceed the amount indicated in Section 1 hereof. SECTION 3. That it is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal actions were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 4. That this ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, and safety of the City and its inhabitants; wherefore, this ordinance, provided it receives an affirmative vote of two-thirds (2/3) of the members elected to Council, shall take effect January 1st, 2026 upon its passage and approval by the Mayor; otherwise, it shall take effect and be in force from and after the earliest period allowed by law. Passed: __________________________, 2025 _______________________________________ Council President – Presiding Officer Attest: ________________________________ Approved: _________________________, 2025 Clerk of Council Submitted to Mayor for approval: __________________________________, 2025 _______________________________________ Mayor First Reading _____________________________ Passed _________________________________ Second Reading ___________________________ Yes_____ No_____ Third Reading ____________________________ Page 24 of 24