Planning and Parks Committee

City of Wildwood Council Planning/Economic Development/Parks Committee “Planning Tomorrow Today ” Minutes from the March 17 , 2015 Meeting The Council Planning/Economic Development/Parks Committee meeting was called to order by Chair Baugus, at 6:30 p.m., on March 17, 2015, at Wildwood City Hall, 16860 Main Street, Wildwood, Missouri. I. Welcome and Roll Call : The roll call was taken, with the following results: PRESENT – (7) ABSENT – (1) Council Member Manton Council Member Sewell Council Member Levitt Council Member McCutchen Council Member Goodson Council Member Cox Council Member DeHart Chair Baugus Other City Officials present: Tim Woerther, Mayor Joe Vujnich, Director of Planning and Parks Gary Crews, Superintendent of Parks and Recreation II. Approval of Minutes from the Meeting of February 24 , 2015: A motion was made by Council Member Manton, seconded by Council Member Levitt, to approve the minutes of the February 24, 2015 meeting. A voice vote was taken to approve the motion, with unanimous, affirmative result, and the motion was declared approved by Chair Baugus. III. Public Comment (on non-Agenda and other items): Charlie St. Onge informed the Committee he is now representing the property owner of 1870 Pond Road. He expressed interest in working with the City to establish four (4) lots on this property, which abuts to the Wildwood Community Park Site. IV. Planning Considerations : Council P/E/P Committee Minutes March 17, 2015 Page 1  1. Acceptance of the Essen Log Cabin by the City of Wildwood from Private Donors (Ward – 1). Director of Planning and Parks Vujnich provided an overview to the Committee concerning the possibility of receiving, as a donation, a historic log cabin. The cabin is currently on a property owned by Ruth Martin Karst and it was built by the Essen Family, when its members owned the property sometime in the 1870’s. He informed the Committee the Department had visited the cabin on March 10, 2015 to meet a potential contractor that has experience with disassembling these types of historic structures and relocating them. Director of Planning and Parks Vujnich informed the Committee this donation offer appears to be a very exciting opportunity; however, it could not take place without significant cost to the City. He advised the Committee the Department did request a price quote for basic services that would be required, if the donation was accepted, but wanted/needed the input of the Committee before proceeding. It was felt the Committee needed cost information, before being able to offer recommendations whether to support or not support, the donation. He noted the Historic Preservation Commission is supportive of accepting the donation. Discussion among Committee Members included the following: the fact it was hard for the Committee to discuss the donation without having cost figures in front of them; the belief that, even if all aspects of the donation took place without delay, the disassembly of the cabin could not begin until the fall of 2015; the belief the cost of this process with the cabin will be substantial; the fact the future location of the cabin needed to be discussed at length; the general feeling the community park would be a good location to reassemble the cabin; the fact/belief the cabin has not been specially preserved and, therefore, additional cost may be added to the process; a question whether community involvement should be encouraged; the belief several bids need to be obtained for the restoration/relocation of the cabin; a suggestion to investigate the possibility of the Amish Community assisting with the restoration; a suggestion to consider determining a value for the cabin; the question whether private funding might be available or if the City would be responsible for the entire cost; and the question whether the Committee had any interest in protecting the cabin, while the Department researched the cost factors and other details. A motion was made by Council Member Levitt, seconded by Council Member Manton, to have the Department research/investigate the possibility/method of protecting the cabin/building from weather elements and vandalism until final decisions were made whether to accept the donation. A voice vote was taken to approve the motion, with unanimous, affirmative result, and the motion was declared approved by Chair Baugus. 2. Executive Session ( One (1) item) The Executive Session Pursuant to RSMO 610.021 (13) 94 Personnel Matters was moved to the end of the meeting. V. Economic Development Issues : 1. Recommended Consultant for Economic Development Efforts of the City – Economic Task Force of City Council (Wards – All). Council P/E/P Committee Minutes March 17, 2015 Page 2  Director of Planning and Parks Vujnich provided an overview for the Committee of the efforts/ideas concerning a consultant to assist/guide the Economic Development Task Force and their efforts. He noted these efforts began in the Fall 2014 with the development of a Request for Proposals (RFP), which was approved by the Committee and forwarded to the City Council for consideration. The City Council authorized the publication of this Request for Proposals (RFP) on October 27, 2014. Five (5) qualified companies responded to the Request for Proposals (RFP), two (2) were selected for interviews, and Houseal Lavigne was ultimately selected. Director of Planning and Parks Vujnich informed the Committee the Department is requesting its endorsement of the consultant selection, if appropriate, and recommends moving the endorsement to the City Council for its consideration. Discussion among Committee Members included the following: very positive comments from several of the Committee Members; the fact cost did not influence the selection of Houseal Lavigne; the question of what a consultant could provide that could not be provided by the PEP Committee or the Economic Development Task Force; the general feeling the expertise of a consultant would prove extremely valuable; the belief a consultant could provide an analysis of what the City currently provides/offers and compare that information to latest trends across the country that could enhance economic development; a concern of paying tax dollars to a consultant for this service; a question concerning a starting date for a consultant, if the selection was approved; the question of how long it would take a consultant to complete the proposed analysis; and payment to a consultant would be based on accomplished milestones. A motion was made by Council Member DeHart, seconded by Council Member Goodson, to endorse the selection of Houseal Lavigne as the City’s consultant, as recommended by the Economic Development Task Force, and forward to the City Council for its consideration. A voice vote was taken to approve the motion, with yes votes from all Committee Members, except Council Member McCutchen, who opposed the motion. The motion was declared approved by Chair Baugus. VI. Parks Issues /Considerations : 1. Property Transfer for Access /Trail – Wildwood Community Park Property (Ward - One) Director of Planning and Parks Vujnich reviewed with the Committee the request that had been received by the Department for a Land Transfer and Access Improvement to the City’s Community Park Property. He further advised that, on March 12, 2015, the Department received an e-mail from John Stone requesting no further action be taken on the land transfer request. With this request, no action is needed from the Committee. Therefore, the Department respectfully requests the item be removed from the agenda, by a motion and vote. Discussion among Committee Members included the following: whether the request should be removed from the agenda, given Charlie St. Onge is going to seek a similar request; the belief that , if a similar request is going to be made, it will need to be handled as a new request; and the Department believes that waiting for a new request concerning this property could delay development plans for the community park. Council P/E/P Committee Minutes March 17, 2015 Page 3 A motion was made by Council Member Manton, seconded by Council Member Cox, to remove the property transfer request by John Stone from the Planning/Economic Development/Parks Committee’s agenda. A voice vote was taken to approve the motion, with unanimous, affirmative result, and the motion was declared approved by chair Baugus. 2. Event Partnership Agreement (Ward – All). Director of Planning and Parks Vujnich informed the Committee of a recent request by the Knights of Columbus, at the St. Alban Roe Parish, to host a car show in the City’s Town Center Area. He noted all proceeds from this event are to be provided to a charitable organization (the Fisher House), which assists veteran’s families while a member of them is receiving treatment at a Veterans’ Administration Facility. The organizer of this event completed the required Event Partnership Agreement and is not requesting assistance of any kind from the City. The requested date, July 5, 2015, presents no conflicts. Director of Planning and Parks Vujnich advised the Committee the Department is recommending the Event Partnership Agreement be supported by the Committee and that it authorize staff to forward the recommendation to City Council for final consideration and action. Discussion among Committee Members included the following: whether the City should require a deposit from the organizer to make sure the property is cleaned up after the event concludes; and the fact the request for this event does not need to go to the Community Improvement District (CID) Board for approval. A motion was made by Council Member McCutchen, seconded by Council Member Levitt, to support/recommend the event, as described in the Event Partnership Agreement, and authorize the Department to forward the recommendation to the City Council for final consideration and approval. A voice vote was taken to approve the motion, with unanimous, affirmative result, and the motion was declared approved by Chair Baugus. 3. Action Plan for Parks and Recreation – Status Update (Ward – All). Superintendent of Parks and Recreation Gary Crews summarized the parks and recreation activities that occurred between the mid-February and mid-March timeframe. 4. Replacement of Damaged Fencing along a Portion of the Wildwood Greenway Corridor – Phase VII (Ward – Three). Director of Planning and Parks Vujnich informed the Committee of recent vandalism to ornamental fencing along various sections of the Phase VII Wildwood Greenway Corridor. The Phase VII Greenway Corridor is located between Clayton Road and Garden Valley Court, in a north/south direction. The damage occurred between Babler Elementary School and Garden Valley Court. He explained an initial estimate had been obtained for the appropriate police report and the damages were estimated to be between $13,220.00 and $15,891.00. Director of Planning and Parks Vujnich noted for the Committee the estimated repair/replacement cost was for a vinyl-coated chain link type fence, not for comparable ornamental fencing. The ornamental fencing is estimated to be two (2) to three (3) times more expensive. Director of Planning and Parks Vujnich advised the Committee that police officers of the Wildwood Precinct did make an arrest for the damaged fencing and the individual admitted to the crime. He Council P/E/P Committee Minutes March 17, 2015 Page 4  advised restitution is hopeful, but the legal process will take many months. Director of Planning and Parks Vujnich suggested the fence needed to be repaired/replaced, as soon as reasonably possible due to safety concerns and appearance, while also addressing future vandalism possibility. He advised the Committee the Department is presenting the issue to it for consideration and action, so the matter can be forwarded to the City Council to authorize the work to be completed. Discussion among Committee Members included the following: the fact this issue needs to be presented to City Council in the form of a Resolution; a request to check on the possibility the damage might be covered by insurance; and a request to obtain additional estimates to have the damage repaired/replaced. A motion was made by Council Member Cox, seconded by Council Member Manton, to authorize the Department to proceed with efforts to replace the vandalized ornamental fencing, with a vinyl-coated chain link fence. A voice vote was taken to approve the motion, with unanimous, affirmative result, and the motion was declared approved by Chair Baugus. 5. Executive Session Pursuant to RSMO 610.021 (2) Lease, Purchase, or Sale of Real Estate and RSMO 610.021 (13) 94 Personnel Matters . A motion was made by Council Member McCutchen, seconded by Council Member Manton, to enter into Closed Executive Session with regard to the lease, sale, or purchase of real estate RSMO 610.021 (2) and RSMO 610.021 (13) Personnel Matters. A roll call vote was taken to approve the motion, with the following results: Ayes: Council Members DeHart, Manton, Cox, McCutchen, Levitt, Goodson and Chair Baugus. Nays: None Absent: Council Member Sewell Time 7:57 p.m. A motion was made by Council Member McCutchen, seconded by Council Member Manton, to leave Closed Executive Session with regard to the lease, sale, or purchase of real estate RSMO 610.021 (2) and RSMO 610.021 (13) Personnel Matters. A roll call vote was taken to approve the motion, with the following results: Ayes: Council members Dehart, Manton, Cox, McCutchen, Levitt, Goodson and Chair Baugus. Nays: None Absent: Council Member Sewell. Time 8:45 p.m. VII. Other/Additional Public Comment : There was no additional public comment. A reminder the next PEP meeting is April 21, 2015. Council P/E/P Committee Minutes March 17, 2015 Page 5 VIII. Closing Remarks and Adjournment. Director of Planning and Parks Vujnich summarized the evening’s meeting and a motion was made by Council Member Levitt, seconded by Council Member Manton, to adjourn the meeting. A voice vote was taken to approve the motion, with unanimous, affirmative result, and it was declared approved by Chair Baugus at 8:46 p.m. Council P/E/P Committee Minutes March 17, 2015 Page 6 Council P/E/P Committee Minutes March 17, 2015 Page 7