Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN JULY 28TH, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Dale Duvall; and Aldermen Bryan Vincent. Aldermen Paul C. Hood was not present. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer/Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Public Works, Charlie Jones; Director of Parks & Recreations, Kerri Gates; Park Board Chairmen, Pat Lloyd; Park Board member, Patricia Steele; Police Officer, Mike Payne; PB Secretary, Valorie Simpson; P&Z Vice Chairmen/PB Vice Chairmen, Lucille Murray; and City Attorney, Doug Harpool. Guest present: Kelly Turner, and Lisa Officer. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Jamie Schoolcraft called the meeting to order. Roll Call Aldermen Simpson-present; Aldermen Cosby-present; Aldermen Amodeo-present; Mayor Schoolcraft-present; Aldermen Hood--------; Aldermen Duvall-present; and Aldermen Vincent- present. Aldermen Hood was not present. Agenda Amendments/Approval of agenda Mayor stated that under item #7 a request for a roof on the pavilion at the Willard grade school on Farmer Street needs to be added to the agenda. Motion made by Aldermen Duvall with second by Aldermen Simpson to approve the agenda with the amendment listed above. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo- I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Minutes Motion made by Aldermen Simpson with second by Aldermen Cosby to approve the minutes of the regular meeting on July 14th, 2008. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Motion made by Aldermen Duvall with second by Aldermen Vincent to approve the minutes of the special meeting on July 21st, 2008. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Mayor Jamie Schoolcraft stated that we would go to item #6 on the agenda at this time. Lisa Officer was not present at this time to give the 2007 Audit Report. Board of Aldermen Minutes Page 1 of 3 July 28th, 2008 Citizens Input None Financial Report Motion made by Aldermen Vincent with second by Aldermen Simpson to approve the financial statements. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. CFO, Karen Robson presented the 2008 Budget Amendment to the board. CFO, Karen Robson presented the proposed Utility Billing Software. Data Technologies in the amount of $10,800; Annual License Fee in the amount of $880; Annual Support Agreement in the amount of $880; and Annual Internet Application in the amount of $95 monthly with a $50 Annual Support Fee. Motion made by Aldermen Cosby with second by Aldermen Duvall to approve the Utility Billing Software from Data Technologies with the amounts listed above. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Generator Bids: The city received two bids, Gold Mechanical in the amount of $48,590.00; and A&J Power Systems in the amount of $45,353.70. Staff is recommending A&J Power Systems in the amount of $45,353.70. Motion made by Aldermen Simpson with second by Aldermen Amodeo to approve the bid from A&J Power Systems in the amount of $45,353.70. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Request approval for Mayor to sign agreement between the City and Federal Protection to renew the contract for monitoring services for the Recreation Center. Motion made by Aldermen Simpson with second by Aldermen Cosby to approve the Mayor to sign the agreement with the Federal Protection for monitoring services for the Recreation Center in the amount of $108 per quarter. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; Aldermen Vincent-I. All votes yes. Motion carried. Request roof for pavilion: After discussion, no action was taken on this issue. Lisa Officer presented the 2007 Audit Report. (copies are available at City Hall for a fee) BILL NO. 08-15 ORDINANCE NO. 080728 AN ORDINANCE TO AUTHORIZE PASSAGE, ENFORCEMENT AND UTILIZATION OF THE 2008 BUDGET REVISION. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Simpson with second by Aldermen Vincent to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Second reading by City Clerk, Kathy Blakemore. Board of Aldermen Minutes Page 2 of 3 July 28th, 2008 Motion made by Aldermen Vincent with second by Aldermen Duvall to approve the second reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Real Estate Contract with Willard R-II School District Request for Mayor to sign real estate contract with the Willard R-II School District. This land is a 20 acre tract and will be used for park land. Motion made by Aldermen Simpson with second by Aldermen Cosby to approve the Mayor to sign the real estate contract with the Willard R-II School District. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. BILL NO. 08-16 ORDINANCE NO. 080728A AN ORDINANCE ACCEPTING THE CONTRACT TO PURCHASE REAL ESTATE FROM WILLARD R-II SCHOOL DISTRICT. First reading by City Clerk, Kathy Blakemore. (Second reading will be on 08/11/08) New Swimming Pool Update/Contract Mayor Jamie Schoolcraft stated that the Park Board chose Larkin Aquatices for the new pool design. Also the Mayor stated that it was not an option to open the existing pool next year. The pool will not be in compliance as of January 2009 with the Federal Safety Law. After much discussion mayor said that we would be receiving the contract from Larkin and the city would be setting public meeting to get input from the citizens on this issue. Park Board Appointment Mayor Jamie Schoolcraft recommended Stacee Anderson to be appointed to the Park Board. Motion made by Aldermen Simpson with second by Aldermen Duvall to appoint Stacee Anderson to the Park Board. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Old Business None Mayor Jamie Schoolcraft stated that the board would be going into closed session to discuss Chapter 610.021 #2-Real Estate, #3-Personnel issues. Motion made by Aldermen Cosby with second by Aldermen Duvall to close the open session and go into closed session. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. ____________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 3 of 3 July 28th, 2008