Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN AUGUST 11TH, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Paul C. Hood; and Aldermen Bryan Vincent. Aldermen Richard Simpson; and Aldermen Dale Duvall were not present. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer/Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Parks & Recreations, Kerri Gates; Sports Specialist, Kellie Smith; Major, David Richardson; Officer Mike Payne; Phone Operator, Tami Cobb; PB Chairmen, Pat Lloyd; P&Z & PB Vice Chairmen, Lucille Murray; and City Attorney Representative, Sativa Boatman-Sloan. Guest present: Ruth Hunter, Gail Black, James Rekus, and Mike Pessina. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Special Recognition (Awards, Certificates and Honors None Mayor Jamie Schoolcraft called the meeting to order. Roll Call Aldermen Simpson--------; Aldermen Cosby-present; Aldermen Amodeo-present; Mayor Schoolcraft-present; Aldermen Hood-present; Aldermen Duvall--------; and Aldermen Vincent- present. Aldermen Simpson and Aldermen Duvall were not present. Agenda Amendments/Approval of agenda Mayor stated that item #16 & #17 would be 1st reading only. 2nd reading will be done on 08/25/08. Motion made by Aldermen Vincent with second by Aldermen Amodeo to approve the agenda with the amendment listed above. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Approve the Minutes: Motion made by Aldermen Amodeo with second by Aldermen Cosby to approve the minutes of the July 24th, 2008. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Motion made by Aldermen Cosby with second by Aldermen Amodeo to approve the minutes of July 28th, 2008. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Board of Aldermen Minutes Page 1 of 5 August 11th, 2008 Citizens Input Gail Black spoke in regards to Hope House. Gail asked if Hope House had received their licenses from the state. Mayor Jamie Schoolcraft stated that to his knowledge they had not yet received a state license. Gail said that she and neighbors have witnessed children being dropped off and picked up at this location. Mayor stated that they needed to call at the time of the incident and the city would investigate. Financial Report Motion made by Aldermen Amodeo with second by Aldermen Cosby to approve to pay the outstanding bills. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Park Master Plan Agreement-Drury University: The emphasis of the proposed “The Willard Parks Visioning Process” is as an educational experience for the Center for Community Studies students, as well as a service to benefit the City of Willard. This visioning process is intended to develop and test conceptual ideas for the City of Willard’s Parks development using smart growth planning and design principles. (Ordinance is item #14) Aquatic Center Lease Purchase: Karen stated that the city is moving forward with the Aquatic Center Lease Purchase. Aquatic Center Preliminary Topographic Study-Stribling Surveying: Request approval of the Topographic Study Survey for the new Aquatic Center from Stribling Surveying in the amount of $1800. Motion made by Aldermen Hood with second by Aldermen Amodeo to approve the Topographic Study from Stribling Surveying in the amount of $1800. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Aquatic Center Preliminary Geological Study: The city received two bids-Palmerton & Parrish in the amount of $3079; and Terracon in the amount of $2450. Motion made by Aldermen Cosby with second by Aldermen Vincent to approve the bid from Terracon in the amount of $2450 for the Geological Study. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Pipe relining bill: Karen requested approval to pay the pipe relining bill in the amount of $198,760.70. Motion made by Aldermen Cosby with second by Aldermen Amodeo to approve to pay the pipe relining bill in the amount of $198,760.70. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Police Department Report Major David Richardson gave the Police Report for Chief Tom McClain who is gone to a D.A.R.E. International Conference in San Antonio, TX this week. Major stated that for the month of July there were 386 incidents, 3 felonies, 42 misdemeanors, 164 infractions, 175 other services, and 240 that were handled in house by an officer. PAL Program is underway. Articles of Incorporation & Bylaws have been completed and forwarded to the Secretary of State’s office for filing as “non-profit”. The new Dodge Charger was ordered on 07/18/08 and is scheduled to be on line and in service by mid-October. The new Charger will replace Unit 1603, a 2003 Ford Crown Vic with approximately 140,000 miles. Board of Aldermen Minutes Page 2 of 5 August 11th, 2008 Emergency Management Mayor Jamie Schoolcraft stated that the Emergency Management Report was in the aldermen packets and if they had any questions to contact Emergency Management Director Stacy Winters. Development Report Director of Development Randy Brown stated that he has done 23 residential inspections for the month July. Flow meters have been installed at the Meadows and at Regional Lift Station. Randy stated that he has been working on an I&I Program with Steve Brinegar. The city has received a bid document from Archer for the Chlorination Interconnect project. The city has received drawings from Olson for the sidewalk project. Staff has reviewed and approved as designed. Public Works Report Director of Public Works Charlie Jones gave update on Grand Prairie and Langston project. Charlie stated that all of the trenching in the ditches was done. Hydro mulching will be done after everything is complete. Charlie stated that the department has repaired a lot of water leaks this month. Replaced manhole lid/ring on Willow Lane that the state hit brushogging. Also, met with Mike Zimmerman with Archer and Blake Smotherman a DNR geologist about land irrigation. Community Services Report Kerri Gates Community Services Director stated that the Park Board had a meeting and has decided on a footprint for the new Aquatic Center. Kellie Smith Sports Specialist stated that the city has received a little over two hundred survey’s at this time for the new Aquatic Center. Community Relations Report Kate Gould Community Relations Officer gave the Business Survey results. 49% of Willard businesses have been in business for more than seven years. 71% of businesses indicated that they would be interested in participating with a “Shop Local” campaign. Overall the business climate in the City of Willard had a median “Grade” of C. Kate stated that KY-3 had done a newscast on the new Aquatic Center. Interviews for Contractors for new swimming pool: Board of Aldermen interviewed Corrothers Construction; Utility Construction; and RE Smith Construction for the contractors for the new Aquatic Center. All three companies have worked with Larkin Aquatics however Corrothers had the most experience with Larkin. Mayor stated that the Board would make a decision on Monday night at a Special Board Meeting on August 18th, 2008. Ordinance-Drury University BILL NO. 05-16 ORDINANCE NO. 080811 AN ORDINANCE ACCEPTING THE AGREEMENT WITH CENTER FOR COMMUNITY STUDIES STUDIO, DRURY UNIVERSITY, FALL SEMESTER 2008. Board of Aldermen Minutes Page 3 of 5 August 11th, 2008 First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Cosby with second by Aldermen Vincent to approve the first reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Vincent with second by Aldermen Hood to approve the second reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Agreement with Springfield Greene County Health Department This agreement is regarding animal control services. Motion made by Aldermen Cosby with second by Aldermen Hood to approve the Mayor to sign the agreement with Springfield Greene County Health Department. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Ordinance-Powell’s Minor Subdivision BILL NO. 05-17 ORDINANCE NO. 080811A AN ORDINANCE TO ACCEPT THE MINOR SUBDIVISION PLAT FOR NICKEL DEVELOPMENT COMPANY INC., (POWELL’S MINOR SUBDIVISION) AS AN ADDITION TO THE CITY OF WILLARD, GREENE COUNTY MISSOURI. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Cosby with second by Aldermen Amodeo to approve the first reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Ordinance-Miller’s Minor Subdivision BILL NO. 05-18 ORDINANCE NO. 080811B AN ORDINANCE TO ACCEPT THE MINOR SUBDIVISION PLAT FOR WILLARD R- 2 SCHOOL DISTRICT, (MILLER’S MINOR SUBDIVISION) AS AN ADDITION TO THE CITY OF WILLARD, GREENE COUNTY MISSOURI. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Vincent with second by Aldermen Cosby to approve the first reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Ordinance accepting contract from Willard R-2 School District BILL NO. 08-16 ORDINANCE NO. 080726A Board of Aldermen Minutes Page 4 of 5 August 11th, 2008 AN ORDINANCE ACCEPTING THE CONTRACT TO PURCHASE REAL ESTATE FROM WILLARD R-II SCHOOL DISTRICT. Second reading by City Clerk, Kathy Blakemore. (1st reading was done on 07/28/08) Ordinance-Code of Ethics BILL NO. 05-19 ORDINANCE NO. 080811C AN ORDINANCE OF THE CITY OF WILLARD, GREENE COUNTY, MISSOURI, TO ESTABLISH A PROCEDURE TO DISCLOSE POTENTIAL CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR CERTAIN OFFICIALS. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Cosby with second by Aldermen Vincent to approve the first reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Proposed Utility Board Appointment-James Rekus Mayor Jamie Schoolcraft recommended appointing James Rekus to the Utility Board. Motion made by Aldermen Cosby with second by Aldermen Hood to approve the appointment of James Rekus to the Utility Board. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood- I; and Aldermen Vincent-I. All votes yes. Motion carried. Old Business Mayor Jamie Schoolcraft stated that Jackson and Highway 160 intersection improvement is still in the works. Greene County has not been able to get their concrete with the same contractor as they had in the past years. Motion made by Aldermen Cosby with second by Aldermen Amodeo to adjourn the open meeting. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. _____________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 5 of 5 August 11th, 2008